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Documentation Coordinator
Ray-Mont Logistics —Spokane Valley, WA
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- Full-time
- Customer service
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
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Documentation Coordinator

Ray-Mont Logistics -
Spokane Valley, WA

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Job Details

Full-time
$42,000 - $52,000 a year
12 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Opportunities for advancement
Flexible schedule
Life insurance

Qualifications

Customer communication
Customer service
Logistics
Transportation management
Transportation planning

Full Job Description

About Ray-Mont Logistics
Ray-Mont Logistics is a dynamic organization focused on becoming the essential link in the international business logistics supply chain. We provide a wide range of operational logistics services, including loading, transportation, and storage of surplus products.

Ray-Mont Logistics is currently seeking a full-time, permanent Documentation Coordinator to join its vibrant team. Successful candidates will reflect Ray-Mont’s core values: Quality, Flexibility, and Innovation.

Your Work Schedule

Monday to Friday

What We Offer

Very competitive salary with annual raise
A full group insurance coverage plan, including an employee assistance program, supported by the employer's contribution
A 401(k)-matching program, supported by the employer's contribution.
Advancement opportunities within the company.

Your Day-to-Day Responsibilities

Combine and convert data from multiple sources (customer instructions, terminal operations data, and ocean carrier information) into accurate negotiable and non-negotiable ocean bills of lading, meeting all internal and external deadlines
Prepare accurate U.S. export declarations in strict compliance with U.S. export regulations
Create certificates of origin and other documentation as required by customers
Respond to customer inquiries regarding documentation status in a time-sensitive manner
Proactively communicate with customers regarding delays or required corrections
Coordinate closely with the invoicing department
Track and trace export cargo from origin to destination
Maintain accurate records of document release dates relative to cargo shipping dates
Ensure clear, accurate, and timely communication with customers
Perform other duties as assigned

What We’re Looking For

Ability to work independently and collaboratively with internal teams
Strong problem-solving and critical-thinking skills
Excellent attention to detail and document proofing abilities
Strong written and verbal communication skills
Demonstrated customer service orientation
Ability to manage timelines and critical dates effectively
Ability to promote and uphold the company’s values and reputation
Understanding of cost containment and risk management principles
Aptitude for global geographic place names
Comfort with English/Metric unit of measure conversions
Ability to quickly learn proprietary software and industry terminology
Intermediate proficiency with Microsoft Office 365

Preferred Experience (Assets):

Experience in international banking documentary credit departments
Experience in freight forwarding, NVOCC, customs brokerage, or import/export shipping environments
Experience working with SAP
Experience handling letters of credit

What It’s Like to Work Here

This role is performed in a professional office environment within a fast-paced logistics operation. You will work closely with internal teams, customers, and external partners to ensure accurate and timely documentation supporting international shipments.

Ray-Mont Logistics is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

At Ray-Mont Logistics, we are committed to fostering a diverse and inclusive workplace.

Job Type: Full-time

Pay: $42,000.00 - $52,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Life insurance
Paid time off
Vision insurance

Experience:

Customer service: 1 year (Preferred)

Work Location: In person

Quick Apply

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