Hourly Range $19 - $22
Position Summary
This is a 100% onsite position in Salt Lake City, Utah.
The HR Assistant / Receptionist provides administrative support to the Human Resources department, assists with daily HR operations, and serves as a professional first point of contact for visitors, callers, vendors, and employees. This role is well-suited for someone who is detail-oriented, discreet, customer-service focused, and eager to learn HR processes while maintaining accuracy, confidentiality, and a professional front office environment.
Responsibilities
- Maintain strict confidentiality related to recruiting, employee records, training, and HR matters.
- Enter and maintain employee information in the HR system, including new hires, updates, and terminations.
- Maintain personnel records in compliance with company policies and legal requirements, including personnel, I-9, EEO, and medical files.
- Assist with recruitment and hiring activities, including onboarding documentation, interview coordination, and new hire file preparation.
- Complete employment verification forms, background check support, and related administrative follow-up.
- Assist with benefits administration, employee inquiries, and routing employee questions to the appropriate HR contact when needed.
- Record and maintain employee data such as contact information, attendance, employment status, and other HR records.
- Coordinate with internal teams and external vendors to support HR programs and employee services.
- Serve as receptionist and first point of contact by greeting visitors, answering and routing phone calls, receiving guests, and maintaining a professional front desk presence.
- Manage visitor sign-in processes, direct visitors to appropriate personnel, and support basic building access or badge coordination as needed.
- Receive, sort, and distribute incoming mail, packages, and deliveries; coordinate outgoing mail or shipping requests as assigned.
- Support office management needs, including ordering and maintaining office supplies, monitoring common area organization, and coordinating with vendors for office services, equipment, or maintenance needs.
- Assist with scheduling meetings, preparing conference rooms, coordinating office lunches/events, and supporting general office communication as needed.
- Provide general administrative support to the HR department and office leadership, including filing, scanning, data entry, document preparation, and other clerical tasks.
- Perform other HR, receptionist, and office support duties as assigned.
Qualifications
- Strong attention to detail and accuracy.
- Ability to handle sensitive information with discretion and professionalism.
- Professional, courteous communication skills and ability to provide a positive visitor and employee experience.
- Ability to multitask, prioritize competing requests, and meet deadlines in a busy office environment.
- Reliable attendance, punctuality, and strong work ethic.
- Ability to work independently and collaboratively in a team environment.
- Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Prior HR, receptionist, customer service, or administrative office experience preferred but not required.
- Willingness to learn HR systems, policies, office procedures, and company processes.
Preferred Skills / Experience
- Experience answering multi-line phones or managing a front desk/reception area.
- Experience coordinating office supplies, mail, vendors, meetings, or facilities-related requests.
- Familiarity with HRIS systems, employee files, onboarding documentation, or basic HR administrative processes.
Due to current tax regulations, employment laws, and the complexities of state-specific compliance requirements, we are only able to consider candidates who reside in certain states where we are set up to conduct business.
Unfortunately, we are not currently able to move forward with candidates residing in...
- Connecticut
- Washington DC
- Hawaii
- Iowa
- Indiana
- Kansas
- Massachusetts
- Maine
- Minnesota
- Nebraska
- New Jersey
- New York
- Virginia
- Wisconsin
- West Virginia
We understand this may be disappointing, and we want to assure you that this decision is based solely on operational limitations related to payroll taxes, employment law compliance, and reciprocity agreements—not on your qualifications or experience.
Should our hiring footprint change in the future, we would welcome the opportunity to reconnect.
Equal Opportunity Employer Statement
Major Drilling America, Inc. is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.
