Top 330 Events program assistant Jobs

Events Administrative Assistant
Melville Management Corp —New York, NY
- $100,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- Travel
Quick Apply
Assistant Director of Events and Parent Engagement—2026-2027
Friends Academy —Locust Valley, NY
- $45,000 - $55,000 a year
- Overtime
- Background check
- School experience
- Google Workspace
- Health savings account
- Health insurance
Quick Apply
Program Event Coordinator
One Mind —Rutherford, CA
- $75,000 - $85,000 a year
- Extended hours
- Hybrid work
- Google Workspace
- Up to 50% travel
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Program Coordinator II
Utah State University —Logan, UT
- Weekends as needed
- Word processing
- Windows
- Residential
Event & Studio Support Specialist
APN Consulting Inc —Boston, MA
- $24 - $27 an hour
- Contract
- Mid-level
- High school diploma or GED
- Bachelor's degree
Quick Apply
4h
Event Support and Digital Creative Specialist-Japanese Bilingual
PASONA N A, INC. —Plano, TX
- $65,000 - $70,000 a year
- Full-time
- Hybrid work
- Mid-level
- 3 years
- Travel
7d
Behavior Support Specialist- Hiring Event
Devereux —Homestead, PA
- $20.05 - $23.03 an hour
- Part-time
- Clean driving record
- Pass drug screening
- Residential
- 403(b) matching
- Tuition reimbursement
Program Coordinator - Events
Fred Hutchinson Cancer Center —Seattle, WA
- $31.26 - $44.51 an hour
- Weekends as needed
- Hybrid work
- Mid-level
- Bachelor's degree
- Continuous improvement
- Paid parental leave
- Paid holidays
Special Events Program Assistant
City of Mishawaka —Mishawaka, IN
- $7.25 - $17.00 an hour
- Part-time
- CPR Certification
- Computer literacy
- Writing skills
- On-the-job training
- Flexible schedule
Assistant Event Coordinator
Impact Collective —New York, NY
- $33 - $38 an hour
- Full-time
- Computer literacy
- Office
- Typing
Quick Apply
Events Program Coordinator
DC Public Library —Washington, DC
- $92,656 - $118,558 a year
- Weekends as needed
- Microsoft Outlook
- Marketing
- Mid-level
- Life insurance
- Retirement plan
8d
Assistant Events Coordinator
Impactia Corp —Phoenix, AZ
- $20 - $28 an hour
- Full-time
- High school diploma or GED
- Associate's degree
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
14d
Senior Program Assistant, Garden Events
Associated Students of —San Jose, CA
- $19.95 an hour
- Part-time
- Background check
- Research
- Mid-level
Quick Apply
Private Events Support Assistant
Legends Global —Burbank, CA
- $26 an hour
- Part-time
- Entry level
Events & Program Coordinator (Hybrid)
Northwestern Health Sciences University —Bloomington, MN
- $45,300 - $55,500 a year
- Online Application
- Hybrid work
- Mid-level
- University
- Organizational skills
- Continuing education credits
- Disability insurance
Quick Apply
Program Events Coordinator
Billy Graham Evangelistic Association —Asheville, NC
- Extended hours
- Microsoft Outlook
- Word processing
- Mid-level
- Paid holidays
- Disability insurance
Part-Time Assistant Coordinator, NICHE Events
WSU Tech —Wichita, KS
- $18.20 an hour
- Part-time
- Administrative experience
- High school diploma or GED
- Ability to lift 50 pounds
Quick Apply
Program Coordinator for Adoption Events
Lucky Dog Animal Rescue —Arlington, VA
- $40,000 - $45,000 a year
- Weekends as needed
- Hybrid work
- Google Workspace
- Clean driving record
- Office
- Health insurance
- Dental insurance
Quick Apply
Program Coordinator, Regional Campus Visits and Events
The Ohio State University —Remote
- $21.32 - $27.88 an hour
- Full-time
- Remote
- Background check
- Management
- Pass drug screening
Corporate Administrative Assistant and Event Coordinator A3
GRAEF —Milwaukee, WI
- Weekends as needed
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Mid-level
- Free parking
- Disability insurance
Quick Apply

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Events Administrative Assistant

Melville Management Corp -
New York, NY

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Job Details

Full-time
$100,000 a year

Qualifications

Customer communication
Confidential information handling
Spreadsheets
Project coordination
Excel data analysis

Full Job Description

Annual Event Planning & Dashboard Management

Maintain a forward-looking 12-month events dashboard capturing all projected events, based on recurring annual gatherings and upcoming one-off events.
Update dashboard as new events are identified; ensure team always has an accurate view of upcoming events.
Coordinate with the team to confirm dates, event purpose, size, themes, format, and any special considerations.
Manage and maintain events email accounts.
Ad hoc assistance with events as needed.

Guest List Development and Invitation Workflow

Develop draft invitation lists out of Salesforce using criteria provided; identify gaps or proposed additions and review with principals for approval.
Draft event invitations (email, Paperless Post, physical mail) for review.
Execute invitation sends via mail merge, Paperless Post campaigns, or print workflows.
Maintain meticulous records of invitees, sends, and version control.

RSVP Management & Guest Communications

Monitor and track RSVPs across platforms; manage all guest inquiries including logistics, accommodations, accessibility needs, and dietary restrictions.
Send confirmation emails, reminders, and event-day communications.
Capture new guest information uncovered during the RSVP process and enter/update records in Salesforce.

Vendor & Logistics Coordination

Confirm that household teams have clear run-of-show documents, timelines, and expectations.

Post-Event Follow-Up

Track event attendance in Salesforce, including guest notes, contributions, or gift information as relevant.
Draft post-event thank-you messages or follow-up communications for principal review and send once approved.
Conduct debrief conversations with principals to gather feedback and ensure learnings inform future events.

Systems, Documentation & Event Manual

Create and continuously maintain an “Event Manual” detailing preferences, standards, and templates – such as name tag style, preferred Paperless Post features, seating formats, vendor preferences, and workflows—so events remain consistent and easily repeatable.
Improve and refine systems in Salesforce, shared drives, dashboards, and templates to streamline future events.
Assist Property Managers with uploading and maintaining event documentation in AirTable

Knowledge, Skills, Abilities, and Requirements

Bachelor’s degree highly preferred.
3–5+ years of events, hospitality, or project management experience; private household or high-net-worth environment a plus.
Understanding of AI capabilities and a willingness to learn and implement new AI software highly preferred.
Experience with Salesforce or other CRM systems preferred.
Highly proficient in Excel and comfortable manipulating data (filtering, creating formulas, etc.).
Outstanding communication skills—written, verbal, and guest-facing.
Highly organized, detail-oriented, and comfortable managing multiple concurrent projects.
Ability to handle sensitive information with confidentiality and discretion.
Excels at managing multiple priorities and producing exceptional results under pressure and quick turnaround timelines.
Willingness to travel domestically for major events

Quick Apply

Refine Your Search

events program assistant jobs

Events Administrative Assistant

Assistant Director of Events and Parent Engagement—2026-2027

Program Event Coordinator

Program Coordinator II

Event & Studio Support Specialist

Event Support and Digital Creative Specialist-Japanese Bilingual

Behavior Support Specialist- Hiring Event

Program Coordinator - Events

Special Events Program Assistant

Assistant Event Coordinator

Events Program Coordinator

Assistant Events Coordinator

Senior Program Assistant, Garden Events

Private Events Support Assistant

Events & Program Coordinator (Hybrid)

Program Events Coordinator

Part-Time Assistant Coordinator, NICHE Events

Program Coordinator for Adoption Events

Program Coordinator, Regional Campus Visits and Events

Corporate Administrative Assistant and Event Coordinator A3

I want to receive the latest job alert for events program assistant

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