Top 2949 Experienced executive assistant Jobs

Assistant Controller ( 6+ Years Direct Experience)
F+F Mechanical Enterprises, Inc. —North Haven, CT
- $86,000 - $106,000 a year
- Full-time
- Microsoft Excel
- CPA
- 5 years
- Disability insurance
- Health insurance
Quick Apply
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Godoy Law Office —Chicago, IL
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Drake, Narup & Mead, P.C. —Springfield, IL
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Director of Nursing
Confidential —Peoria, IL
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Project Executive - Construction
Wetlands Incorporated —Saddle Brook, NJ
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Mortgage Operations & Growth Manager
Coastline Mortgage —Pasadena, MD
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- Background check
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Executive Assistant for Broker/Senior Commercial Agent (3+years of exp req)
Harry E. Robbins Associates, Inc. —Sarasota, FL
- $50,000 - $60,000 a year
- Full-time
- Microsoft Outlook
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2d
Electrical Project Manager
Byers Industrial Services —Vineland, NJ
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High School Assistant Principal
Madison County School District —Madison, FL
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8d
WHOLESALING OPERATIONS PARTNER | Executive Leadership & Partnership Opportunity
NFBH HOLDINGS —Miami, FL
- $100,000 - $500,000 a year
- Full-time
- Mid-level
- Office
- In-person
- Health insurance
- Dental insurance
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10d
Senior Bookkeeper & Executive Assistant
Taft Family Ventures —Greenville, NC
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- Full-time
- Office
- High school diploma or GED
- Fair chance
- Health savings account
- Disability insurance
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7d
Director of Wellness - RN/LPN Clinical Leader
Eden Senior Care —Waukesha, WI
- $85,000 - $105,000 a year
- Full-time
- CPR Certification
- Nursing
- RN License
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Senior Associate Attorney
The Reynolds Law Firm, LLC —Leawood, KS
- $125,000 - $175,000 a year
- Full-time
- Background check
- 11+ years
- Mentoring
- Disability insurance
- Health insurance
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2d
Federal Construction Project Manager / Senior Project Manager
Cheroenhaka Nottoway Enterprises, LLC (CNE) —Chantilly, VA
- $110,000 - $150,000 a year
- Full-time
- Hybrid work
- Background check
- 7 years
- Construction site
- Health insurance
- Dental insurance
Quick Apply
4d
Project Executive - Mechanical Construction
Kodiak Labor Solutions —Fort Worth, TX
- $165,000 - $175,000 a year
- Full-time
- OSHA
- In-person
- Senior level
- Paid holidays
- Relocation assistance
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11d
Executive Administrative Assistant
Duffy Health Center, Inc. —Hyannis, MA
- $60,000 - $68,650 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health savings account
- Health insurance
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Concrete Construction - Project Manager (3+ yrs exp req)
HC Concrete Construction Group —Nashville, TN
- $95,000 - $125,000 a year
- Full-time
- Background check
- Construction site
- Pass drug screening
- Fuel card
- AD&D insurance
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Deputy Director of Property Management
Shreveport Housing Authority —Shreveport, LA
- $70,000 - $85,000 a year
- Full-time
- Sales
- Driver's License
- Bachelor's degree
- Health insurance
- Dental insurance
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Executive Assistant
Bridges & Company —Wexford, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Health insurance
- Dental insurance
Quick Apply
Preschool Director / Infant-Toddler Program Lead (2+ years exp)
Springs of Life Christian Preschool —San Jose, CA
- $58,000 - $60,000 a year
- Full-time
- Background check
- Classroom
- CPR Certification
- Health insurance
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Quick Apply

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Assistant Controller ( 6+ Years Direct Experience)

F+F Mechanical Enterprises, Inc.
North Haven, CT

Quick Apply

Job Details

Full-time
$86,000 - $106,000 a year

Benefits

Disability insurance
401(k) 3% Match
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Optimizing workflow processes
Communication with suppliers
Customer communication
Microsoft Excel
Sales tax
Spreadsheets
ERP systems
Microsoft Office
Analysis skills
Bachelor's degree
Continuous improvement
Attention to detail
Cash reconciliation
Overseeing payroll
Managing projects
Business Administration
Bachelor's degree in accounting
Analytical thinking
Accounting
Bank reconciliation
Fixed asset management

Full Job Description

ASSISTANT CONTROLLER

F+F Mechanical Enterprises Inc. is seeking an experienced and motivated Assistant Controller to join our Accounting Department. This key role supports the Controller in overseeing daily accounting operations, ensuring accurate and timely financial reporting, and managing core accounting functions. The Assistant Controller will also contribute to process improvements, system optimization, and initiatives that support the company’s continued growth.

Job status: Exempt

Reporting Structure: The Assistant Controller is supervised by and reports to the Controller.

Physical Factors: The Assistant Controller position requires sitting or standing for long periods working on the computer or at a desk is required. Some lifting may be required.

Working Conditions: The Assistant Controller position is full-time, working from 7:30 to 4:00 P.M. in the North Haven office, Monday through Friday. Occasional additional hours may be required to meet the needs of the business.

Essential Functions/Competencies:

Support most aspects of accounting management (billing, tax forms, reporting etc.)

Payroll including Job Costing / Union Reporting and Relief Tracking/Management
Oversee Certified Payroll, OCIP, Utilization Reporting
Billing / Receivables for Construction including AIA Requisitions and Lien Waiver Preparation and Tracking
Oversee Company Accounts Payables including Job Costing, Subs Lien Waivers Preparation and Tracking and communication with Ops Team
Communicate with Ops Team to ensure CTC’s, CO’s and all project financials are accurate for monthly WIP Review

Assist in the Preparation of Financial Statement:

Assist the Controller with monthly and yearly closings
Maintain accurate balances for Fixed Assets and Vehicle Capital Leases
Prepare annual Declarations of Personal Property forms
Manage journal entries, invoices etc. and reconcile accounts for the monthly or annual closings.

Assist with other Accounting Functions in support of business activities:

Manage cash activities, bank accounts, and monthly reconciliations
Maintain Cash Flow Projections and reviews with Executive Management
Maintain & calculates hourly wage rates for all disciplines for estimating, cost accounting and change orders purposes.
Assist in the preparation of various budgets and forecasts.
Ability to problem solve software/system issues and any other Accounting / Department problems that may arise.

Professionalism/Teamwork: Maintains positive and professional working relationships with co-workers/employees, vendors, suppliers, customers and clients

Knowledge and Skill Requirements:

Solid PC skills demonstrate strong competency in working in Enterprise Resource Planning (ERP) or equivalent software, including knowledge of Microsoft 365 with proficiency in Excel.
Must have knowledge of all aspects of accounting including G/L, Financial Statements, Fixed Assets, Accounts Payable, Bank Reconciliations, Sales Tax in multiple states, Payroll and financial analysis.
Effective communication and interpersonal skills. Ability to maintain positive working relationships with individuals at all levels of the organization and with customers, suppliers and vendors engaged in or seeking to do business with the organization.
Ability to problem solve and to make recommendations for continuous improvements.
Ability to interpret and respond to feedback and criticism appropriately and resolve conflicts and issues professionally
Ability to manage multiple projects & responsibilities
Ability to tolerate frequent interruptions and frustrations calmly
Strong oral and written communication skills
Ability to work independently as well as part of a team

Qualifications:

Bachelors Degree in Business or Accounting is required.
5-10 years’ experience of applying accounting principles in a business environment is required.
Experience with Enterprise Resource Planning (ERP) systems such as Viewpoint Spectrum or equivalent is required.
A working knowledge of construction accounting and or HVAC Service industry is preferred but not required.
A Certified Public Accountant (CPA) preferred but not required
Supervisory experience is preferred but not required.

AA/EOE

Job Type: Full-time

Pay: $86,000.00 - $106,000.00 per year

Benefits:

401(k) 3% Match
Dental insurance
Disability insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance

Education:

Bachelor's (Required)

Experience:

Accounting Principles: 5 years (Required)

License/Certification:

Certified Public Accountant (CPA) (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

experienced executive assistant jobs

Assistant Controller ( 6+ Years Direct Experience)

Immigration Litigation Attorney

Administrative Legal Assistant

Director of Nursing

Project Executive - Construction

Mortgage Operations & Growth Manager

Executive Assistant for Broker/Senior Commercial Agent (3+years of exp req)

Electrical Project Manager

High School Assistant Principal

WHOLESALING OPERATIONS PARTNER | Executive Leadership & Partnership Opportunity

Senior Bookkeeper & Executive Assistant

Director of Wellness - RN/LPN Clinical Leader

Senior Associate Attorney

Federal Construction Project Manager / Senior Project Manager

Project Executive - Mechanical Construction

Executive Administrative Assistant

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Deputy Director of Property Management

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Preschool Director / Infant-Toddler Program Lead (2+ years exp)

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