Top 607 Facilities administrative assistant Jobs

Administrative Assistant
Marathon Asset Management, LP —New York, NY
- $100,000 - $110,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Administrative Assistant - Facilities and Office Services
Morgan, Lewis & Bockius —New York, NY
- $57,900 - $92,550 a year
- Overtime
- Hybrid work
- Hospitality
- Mid-level
- Office
- Paid time off
- Parental leave
Assistant Chief Building Engineer
Lincoln Property Company —Lawrenceville, GA
- Background check
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Assistant Chief Building Engineer
Lincoln Property Company —Atlanta, GA
- Background check
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Administrative Specialist / Administrative Assistant (bilingual in Chinese)
US ELOGISTICS SERVICE CORP —Rincon, GA
- From $50,000 a year
- Full-time
- English
- Administrative experience
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
9d
Maintenance Assistant for Properties
Property Mangement —Beverly Hills, CA
- $18 - $22 an hour
- Part-time
- Spanish
- English
- Administrative experience
Quick Apply
Maintenance & Transportation Support Technician
Center for Human Services —Sedalia, MO
- $17.77 an hour
- Full-time
- Computer literacy
- Basic math
- Office
Quick Apply
Administrative Assistant
Chubb —Walnut Creek, CA
- $57,000 - $80,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Facilities Administrative Assistant
Albright College —Reading, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Administrative Assistant - Facilities and Office Services
Morgan Lewis —New York, NY
- $57,900 - $92,550 a year
- Overtime
- Hybrid work
- Hospitality
- Mid-level
- Office
- Paid time off
- Parental leave
Administrative Assistant (Facilities) - Full-Time
Transitional Services For New York Inc —Queens, NY
- $25.27 an hour
- Full-time
- Microsoft Excel
- Office
- Administrative experience
- Paid time off
Quick Apply
Ambulatory Facilities Administrative Assistant, Westchester
Columbia University —New York, NY
- $66,300 - $69,010 a year
- Weekends as needed
- Microsoft Excel
- Customer service
- HIPAA
ADMINISTRATIVE ASSISTANT, FACILITIES MANAGEMENT
Felician University —Lodi, NJ
- $23 - $26 an hour
- Weekends as needed
- Office
- High school diploma or GED
- University
- Health insurance
- Dental insurance
Quick Apply
Administrative Associate 3
Stanford University —Stanford, CA
- $39.20 - $45.56 an hour
- Full-time
- Customer service
- Mid-level
- Office
11d
Office Specialist Senior, Maintenance Resource Managemnt
OCTA —Orange, CA
- $29.89 - $41.13 an hour
- Full-time
- 5 years
- Mid-level
- Office
Facilities Assistant
East-West Center —Honolulu, HI
- From $57,231.55 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant - Facilities
Sky River Casino —Elk Grove, CA
- Inventory management
- Research
- Mid-level
Facilities Services Assistant
Celestial Innovative Solutions LLC —Alexandria, VA
- $50,000 - $55,000 a year
- Full-time
- Assembly
- Warehouse
- Warehouse experience
Quick Apply
ADMINISTRATIVE ASSISTANT I - OAHU CORRECTIONAL FACILITIES
State of Hawai'i —Honolulu, HI
- $3,748 - $4,742 a month
- Mid-level
- Military encouraged
- Loan forgiveness
Development Assistant
Stanford University —Stanford, CA
- $39.20 - $45.56 an hour
- Extended hours
- Writing skills
- English
- Mid-level
11d

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Administrative Assistant

Marathon Asset Management, LP -
New York, NY

Apply Now

Job Details

Full-time
$100,000 - $110,000 a year

Qualifications

Stakeholder relationship building

Full Job Description

Overview:

Marathon Asset Management is a leading global asset manager specializing in public and private credit with ~$23 billion in assets under management. Marathon is recognized as a distinguished leader with 27+ years of exceptional performance and partnership. Marathon’s integrated global credit platform is driven by our specialized, highly experienced, and disciplined teams across Private Credit: Direct Lending, Asset Based Lending and Opportunistic Credit and Public Credit: High Yield, Leveraged Loans & CLOs, Emerging Markets, and Structured Credit. Marathon’s mission is to build lasting partnerships with an unwavering commitment to delivering best-in-class performance, service, and reliability on behalf of our clients.

The Administrative Assistant will provide high-level, proactive support to a team of senior leaders, helping to ensure seamless day-to-day operations in a fast-paced, team-oriented environment. This role requires strong judgment, attention to detail, and the ability to anticipate needs, manage competing priorities, and represent the team with professionalism.

The position is based in-office five days per week.

Responsibilities:

Manage complex calendars for multiple senior leaders, including prioritizing requests and resolving scheduling conflicts.
Coordinate internal and external meetings, ensuring all logistics are handled seamlessly (scheduling, materials, technology, catering, and follow-ups).
Arrange and manage domestic and international travel, including detailed itineraries, real-time changes, and related documentation.
Prepare, submit, and track expense reports (via Concur), ensuring accuracy and timely processing.
Provide reception desk coverage, serving as backup to receptionist, including greeting visitors, answering phones, and managing inquiries.
Collaborate with the administrative team to ensure smooth coordination and consistent day-to-day office operations.
Assist with preparing and maintaining conference rooms, binding marketing materials, and coordinating facilities and maintenance requests.
Serve as a key point of contact for internal and external stakeholders, maintaining a high level of professionalism and responsiveness.
Support senior leadership, as well as firmwide operations, by assisting with a range of ad hoc projects and general administrative needs.
Maintain confidentiality and exercise sound judgment when handling sensitive information.

Qualifications:

5+ years of experience in administrative or executive support roles, with a strong track record of managing the needs of multiple senior stakeholders.
Exceptional attention to detail and follow-through.
Proven ability to work collaboratively in a team-oriented environment, demonstrating a proactive, adaptable and solution-oriented approach.
Excellent interpersonal skills, with the ability to build strong relationships and interact effectively with stakeholders at all levels.
Strong organizational and time management skills, with demonstrated success prioritizing competing priorities and meeting tight deadlines.
Highly effective written and verbal communication skills.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Concur or similar expense management platforms preferred.
Comfortable thriving in a fast-paced, in-office environment with shifting priorities.

The average salary for this role $100,000 – $110,000 in base pay and is exclusive of any bonuses or benefits. The base pay offered will be determined based on your experience, location, skills, training, certifications and education, and in addition we will also consider internal equity and market data. We do not anticipate that candidates hired will begin at the top of the range however, from time to time, it may occur on a case-by-case basis.

No agencies please.

Equal Opportunity Employer M/F/D/V

Apply Now

Refine Your Search

facilities administrative assistant jobs

Administrative Assistant

Administrative Assistant - Facilities and Office Services

Assistant Chief Building Engineer

Assistant Chief Building Engineer

Administrative Specialist / Administrative Assistant (bilingual in Chinese)

Maintenance Assistant for Properties

Maintenance & Transportation Support Technician

Administrative Assistant

Facilities Administrative Assistant

Administrative Assistant - Facilities and Office Services

Administrative Assistant (Facilities) - Full-Time

Ambulatory Facilities Administrative Assistant, Westchester

ADMINISTRATIVE ASSISTANT, FACILITIES MANAGEMENT

Administrative Associate 3

Office Specialist Senior, Maintenance Resource Managemnt

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Administrative Assistant - Facilities

Facilities Services Assistant

ADMINISTRATIVE ASSISTANT I - OAHU CORRECTIONAL FACILITIES

Development Assistant

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