Request for Proposals (RFP)
Livestream Production Services
Sunday Brunch with Higher Heights and Virtual Productions
Issued by: Higher Heights for America
RFP Issue Date: February, 3 2026
Proposal Due Date: March 12, 2026
1. Organizational Background
Higher Heights for America is the political home for Black women. We are a national organization dedicated to building the political power, leadership, and influence of Black women in elected office and civic life. Through research, advocacy, and strategic communications, Higher Heights works to elevate Black women’s voices and ensure their leadership is visible, respected, and supported.
A core part of our public engagement strategy is high-quality digital programming that reaches national audiences, mobilizes supporters, and uplifts Black women leaders.
2. Program Overview
Sunday Brunch with Higher Heights is our flagship weekly livestream show. The program features timely political analysis, conversations with elected officials and candidates, cultural commentary, and community engagement centered on Black women’s leadership and political power.
In addition to Sunday Brunch, Higher Heights produces:
- Candidate forums and conversations
- Policy briefings and research releases
- Special election night coverage
- Virtual town halls and panel discussions
- Donor briefings and internal convenings
- Training sessions
We are seeking an experienced livestream production partner to support Sunday Brunch and other live virtual productions on an ongoing basis. These additional productions are expected 1–2 times per quarter, with frequency increasing as the midterm elections approach.
3. Scope of Work
The selected vendor will provide end-to-end livestream production services, including but not limited to:
Pre-Production
Technical planning and run-of-show coordination
Platform setup and testing (Zoom, StreamYard, Riverside, Restream, or similar)
Speaker and guest tech checks
Audio, lighting, and camera guidance for remote guests
Graphic integration planning (lower thirds, title cards, transitions)
Live Production
Live switching and show direction
Audio mixing and monitoring
Management of on-screen graphics and branding elements
Integration of pre-recorded video assets
Monitoring livestream quality and audience experience
Real-time troubleshooting and technical support
Post-Production
Delivery of full program recordings
Editing of clips for social media and digital distribution
Captioning and accessibility support
Archiving and file management
4. Technical Requirements
Vendors should demonstrate experience with:
- Weekly livestream productions
- Multi-speaker remote broadcasts
- Integration with major social platforms (YouTube, Facebook, X, LinkedIn)
- High-quality audio and video standards
- Redundant systems and backup plans
- Accessibility best practices (closed captioning, visual clarity)
5. Vendor Qualifications
Proposals should reflect:
- Demonstrated experience producing livestreams for advocacy, nonprofit, or political organizations
- Ability to manage live broadcasts with senior leaders, elected officials, and high-profile guests
- Strong project management and communication skills
- Commitment to professionalism, punctuality, and production excellence
- Familiarity with culturally competent storytelling and Black-led organizations is strongly preferred
6. Deliverables
Expected deliverables may include:
- Weekly livestream production for Sunday Brunch with Higher Heights
- Edited video clips for digital and social use
- Event recordings delivered within agreed timelines
- Technical run-of-show documentation
- Ongoing production support for additional virtual events as scheduled
- Support interactive elements, including Q&A or polling as needed
7. Measures of Success
High Quality. Ability to deliver livestreams without technical issues, including stable video and audio, seamless streaming, smooth transitions, and proper platform integration. All audio and visual elements should meet consistently high standards.
Timeliness. On-time and available throughout setup, rehearsal, and during production of livestream events.
Responsiveness. Technical issues and rapid adjustments must be addressed promptly, with solutions provided as needed.
Post-Event Deliverables. Provide timely delivery of post-event content, including full recordings, segments, and other post-event assets as needed.
7. Proposal Submission Requirements
Interested vendors should submit a proposal that includes:
Company overview and relevant experience
Description of proposed approach and production workflow
Examples or links to past livestream productions
Team structure and key personnel
Technology platforms and tools used
Pricing structure (weekly, per-event, and/or retainer options)
Availability and capacity
References (at least two)
8. Budget and Contract Structure
Higher Heights anticipates engaging a vendor through a retainer or per-production agreement. The engagement is not a full-time or part-time employment position, and respondents will be responsible for all taxes, insurance, and statutory obligations associated with independent contractor status.
Proposals should clearly outline pricing models, including:
- Weekly livestream production costs
- Costs for additional virtual events
- Post-production and editing fees
- Any optional or add-on services
9. Diversity, Equity, and Values Alignment
Higher Heights is committed to equity, representation, and the leadership of Black women. We strongly encourage proposals from video professionals who share these values and who have experience telling stories rooted in community, dignity, and cultural competence.
Proposals may include a brief statement describing:
- Experience working with diverse or underrepresented communities
- Approach to values-aligned and culturally responsive storytelling
10. Election Year and Surge Period Support
During election cycles and major political moments, Higher Heights may require expanded livestream production support beyond regularly scheduled programming. Surge-period work may include:
Candidate forums, endorsements, and announcement events
Rapid-response livestreams tied to breaking news or political developments
Election night coverage and real-time analysis programs
High-urgency virtual briefings or town halls
Proposals should describe the vendor’s ability to scale production support, accommodate accelerated timelines, and maintain broadcast-quality standards during high-stakes, time-sensitive events.
11. Timeline
RFP Issued: February 3, 2026
Questions Due: March 4, 2026
Proposals Due: March 13, 2026
Selection and Notification: April 2026
12. Evaluation Criteria
Proposals will be evaluated based on:
- Relevant experience and technical capability
- Quality of proposed approach
- Alignment with Higher Heights’ mission and values
- Cost effectiveness
- Reliability and professionalism
13. Submission Instructions
Proposals should be submitted electronically in PDF format to the job portal.
For any questions, please contact:
Jennifer Tyre, Director of Digital Engagement, Higher Heights
[email protected]
Subject Line: Livestream Production RFP – Higher Heights
Higher Heights for America reserves the right to accept or reject any proposal, to request additional information, and to negotiate final terms.
We appreciate your interest in partnering with Higher Heights and look forward to reviewing your proposal.
zSHuc4vxLi
