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Front Desk Coordinator

Whitley Penn LLP -
Austin, TX

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Job Details

Full-time
6 days ago

Benefits

Profit sharing
Wellness program
Paid parental leave
Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
Pet insurance

Qualifications

Microsoft Excel
Administrative experience
Productivity software

Full Job Description

Whitley Penn, one of the nation’s leading audit, tax, and advisory firms, is looking for a Front Desk Coordinator to join our team!

Whitley Penn, a leading CPA and Consulting firm, is looking for a Front Desk Coordinator to join our team in Austin. The Front Desk Coordinator performs general and administrative tasks to ensure the successful daily operations of the office. The expected hours for the position are 8:00am – 5:00pm with additional hours as required, Monday to Friday.

Whitley Penn has become one of the fastest growing public accounting firms by providing exceptional, personalized service that reaches far beyond traditional accounting. In addition to Audit and Tax solutions, we offer a wide range of Advisory and Consulting services. We work in collaborative teams with an emphasis on an open-door policy, entrepreneurial thinking, and a well-built culture. At Whitley Penn, we learn, innovate, and achieve by sharing knowledge, embracing new ideas, and working together. We’re looking for professionals who think like owners and want to be part of shaping a high-growth firm.

Position Details:

Title: Front Desk Coordinator

Classification: Full-time; non-exempt

Department: Administration

Location: Austin (Westlake)

Office Expectations/Hours: Fully in-office position; general work schedule is Monday – Friday, 8 hours/day between 8:00am to 5:00pm with overtime, as needed.

What You Will Do?

Greet clients and guests professionally and cheerfully
Manage and direct incoming calls
Maintain conference room neatness and general office organization
Monitor conference room schedule and assist with scheduling and room preparation, as needed
Coordinate outgoing FedEx and courier packages
Inter-office mail preparation and documentation management
Assist with incoming/outgoing mail
Notify the office manager when mailroom & front office supplies are needed
Set-up/clean-up lunch for working lunch meetings
Miscellaneous copying and faxing
Assist the office manager in planning office events and co-lead our fun committee
Assist with special projects and other various duties, as assigned

What You Need to Get Here

Minimum 2 years of experience with front office/administration
Proficiency with Microsoft Office – Word and Excel; PowerPoint is a plus.
Must be organized with strong attention to detail
Ability to multitask
Professional appearance and demeanor with a positive attitude
Must be punctual, prompt, dependable and reliable
Outstanding work ethic

Why Whitley Penn?

Firm Paid Medical Insurance (Free Employee Only Coverage on 2 of 3 plans)
Voluntary Dental and Vision Insurance
17 Annual Firm holidays, with extended breaks around July 4th and year end
15 Days PTO
Paid Maternity and Parental Leave
401(k) with Profit Sharing
Discretionary Bonus Program
Health & Wellness Program
Pet Insurance

Whitley Penn is proud to be an equal opportunity workplace. We recruit, employ, train, compensate, and promote without regard to on age, race, creed, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or any other basis protected by applicable federal, state, or local law. Whitley Penn is a participant in E-Verify please follow the link to review disclosure notifications: https://www.dropbox.com/s/olsr5xgsgxsntu3/E-Verify%20Notices.pdf?dl=0 (https://www.dropbox.com/s/olsr5xgsgxsntu3/E-Verify%20Notices.pdf?dl=0). All employment is decided on the basis of qualifications, merit, and business need.

#LI-CB1

#LI-ONSITE

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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