Journey with us! Combine your career goals and sense of adventure by joining our incredible team of employees at Royal Caribbean Group We are proud to offer a competitive compensation and benefits package and excellent career development opportunities each offering unique ways to explore the world
We are proud to be the vacation-industry leader with global brands — including Royal Caribbean International Celebrity Cruises and Silversea Cruises — the most innovative fleet and private destinations and the best people Together we are dedicated to turning the vacation of a lifetime into a lifetime of vacations for our guests
Royal Caribbean Group’s Human Resources team has an exciting career opportunity for a full time Administrator Executive Legal reporting to the SVP Chief Legal Officer & Sec
This role will work onsite in Miami Florida This position is based in our 1050 Miami Office
Position Summary
Provides advanced secretarial support to senior executives; responsible for composing complex or comprehensive communication and creating reports or presentations; addresses correspondence general and employee communications corresponds with external organizations vendors and executives Manages phone calls and daily calendar for executive schedules and coordinates all executive meetings conference and events for executives to attend Schedules and makes all travel arrangements for executive Completes all travel expense reports
Essential Duties and Responsibilities:
Provides advanced secretarial support to senior executives by managing daily calendar coordinating and scheduling meetings with other executives May coordinate attendance or prepare conference events
- Addresses general inquiries from other executives or external vendors
Composes complex non-routine communication- and reports containing sensitive financial data
- Assists in the preparation of presentations for board or executive committee meetings; may assist in coordinating board member attendance and sending out all board material
Compiles data for executive reports for executive committee and/or board committee meetings prepares material and reports for board members distribution
- Oversees supply budget and cost containment of admin group
Research information for projects- oversee communication and information for report generation and serve as a resource to other administrative staff in handling complex issues or projects
Manages executives travel calendar and prepares itineraries- makes all necessary arrangements for meetings
Prepares expense reports reviews invoice and may support other executives in team in calendar and travel scheduling
- Works on and supports other projects related to business unit as required
This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position- Employee will be required to perform any other job-related duties assigned by their supervisor or management
Qualifications:
HS Grad or equivalent required Bachelor’s degree preferred; experience may be combined with some college education
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Must have excellent grammar organizational and communication skills
- Very strong interpersonal skills
Advanced level of proficiency in MS Word Excel- PowerPoint and Lotus Notes required
Must be able to maintain strict confidentiality and discretion in dealing with issues of business & personal nature
Ability to work effectively under pressure & manage multiple tasks and deadlines is required
- Minimum of five to seven years of experience performing advanced secretarial activities and support to senior executive level positions in large corporations
- Budget and cost oversight as well as project management experience desired
Physical Requirement
The physical demands described here are representative of those requirements employees must meet to perform the essential functions of this job with or without reasonable accommodations While performing job functions the employee is regularly required to sit stand write review and type reports compile data operate a pc communicate listen and assess information The employee may move about the office complex may travel to other office locations and may lift push pull or move 10 - 15 pounds Visual requirements include distant close and color vision
- and ability to adjust focus
Working Conditions
Miami based position with some travel The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job with or without reasonable accommodations The environment includes office locations
- and/or moving inside/outside the office
** The position is not eligible for work authorization sponsorship
We know there's a lot to consider As you go through the application process our recruiters will be glad to provide guidance and more relevant details to answer any additional questions Thank you again for your interest in Royal Caribbean Group We'll hope to see you onboard soon!
It is the policy of the Company to ensure equal employment and promotion opportunity to qualified candidates without discrimination or harassment on the basis of race color religion sex age national origin disability sexual orientation sexuality gender identity or expression marital status or any other characteristic protected by law Royal Caribbean Group and each of its subsidiaries prohibit and will not tolerate discrimination or harassment
