Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary:
We are seeking a highly organized and proactive administrative professional to join a dynamic team supporting cloud storage backend operations. This role is central to ensuring the smooth day-to-day functioning of a fast-paced technical environment, providing comprehensive administrative and business support to all levels of management, including external business partners. The ideal candidate will bring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities simultaneously. From coordinating complex schedules and travel logistics to supporting financial operations and facility management, this individual will serve as a critical point of contact and operational backbone for the team.
Job Responsibilities:
Provide comprehensive calendar management and scheduling support for management
Coordinate end-to-end travel logistics and process business expense reporting and reconciliation
Plan and execute meetings, including preparation, coordination, and follow-up
Support space planning, office logistics, and facility operations
Lead event planning and coordination, including morale and team events
Triage inbox and communications to ensure timely and effective responses
Manage onboarding and offboarding processes for team members
Oversee procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships
Manage PC tracking and equipment management responsibilities
Serve as the primary department and group contact for administrative needs
Complete special projects as assigned by management
Requirements:
Minimum of 2 years of administrative or business support experience required
At least 2 years of experience with calendar management
At least 2 years of experience supporting onboarding and offboarding processes
At least 2 years of experience planning and coordinating morale or team events
Demonstrated experience supporting all levels of management, including external business partners
Prior experience managing department financial operations, personnel operations, and facility operations preferred
Strong calendar management and scheduling abilities across multiple stakeholders
Proficiency in coordinating complex domestic and international travel arrangements
Experience managing expense reporting and financial reconciliation processes
Ability to plan and execute events, meetings, and team activities from start to finish
Strong written and verbal communication skills for inbox triage and stakeholder correspondence
Familiarity with procurement processes and vendor relationship management
Ability to manage onboarding and offboarding workflows efficiently
Strong organizational and multitasking skills in a fast-paced environment
Attention to detail and ability to handle confidential information with discretion
Additional Details:
Location: Redmond, WA (Hybrid: 3 days onsite)
Duration: 12 months
Pay Range*: $27.50 - $31 per hour
Weekly Schedule: 40 hours
Job Status: Non-Exempt
Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This role is eligible for the following benefits:
Medical, dental & vision
Hospital plans
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Employee Assistance Program
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email [email protected]. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
