Top 71 Office Jobs in Rochelle, IL

Office Operations Manager
Shelter Care —Rockford, IL
- From $21 an hour
- Part-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
12d
Front Desk Coordinator
Waymark Health Partners LLC —Rockford, IL
- $65,000 - $75,000 a year
- Full-time
- Licensed Clinical Social Worker
- Adults
- Mid-level
- Health insurance
- Paid time off
Quick Apply
YWCA - Immigrant Services Receptionist (Bilingual)
YWCA Northwestern Illinois —Rockford, IL
- $17.50 an hour
- Full-time
- Bilingual
- Background check
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Clerical Healthcare Office
Sinnissippi Centers —Rochelle, IL
- $16.66 - $17.49 an hour
- Part-time
- Psychiatry
- HIPAA
- High school diploma or GED
- Health insurance
- Dental insurance
Front Desk Associate
Holiday Inn Express Rochelle —Rochelle, IL
- $15 - $17 an hour
- Part-time
- Management
- Computer literacy
- Basic math
- Paid time off
- Employee discount
Quick Apply
8d
Administrative Assistant
Wheatland Tube, LLC —Rochelle, IL
- $43,000 - $69,000 a year
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
- Profit sharing
- Paid holidays
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Customer Service & Office Administrator
B & C Logistics Group, LLC —DeKalb, IL
- $18 - $23 an hour
- Full-time
- Social media management
- Inventory management
- Customer service
- Health insurance
- Paid time off
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Front Desk Receptionist/Office Assistant
Associated Advisors Group —Rockford, IL
- $18 - $19 an hour
- Part-time
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Excel
- Paid time off
- Professional development assistance
Quick Apply
14d
Administrative Assistant
Mike's Mowing & More Inc —Rockford, IL
- $20 - $30 an hour
- Part-time
- Hybrid work
- Google Workspace
- Administrative experience
- QuickBooks
- Paid time off
- Employee discount
Quick Apply
6d
Part Time Office Assistant
Kamps Pallets —Belvidere, IL
- $20 - $23 an hour
- Part-time
- Office
- Organizational skills
- In-person
- 401(k)
- Employee assistance program
Quick Apply
5d
Branch Office Administrator
Edward Jones —Oregon, IL
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Front Desk Coordinator
Olympia Chiropractic & Physical Therapy —Sycamore, IL
- $21 - $24 an hour
- Full-time
- Medical office experience
- Physical & Rehabilitation Medicine
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
12d
Administrative Clerical
Walmart —Belvidere, IL
- $25.20 - $29.70 an hour
- Full-time
- High school
- Entry level
- Paid jury duty
- Disability insurance
Part-Time Leasing Office Receptionist
Pittsley Realty —DeKalb, IL
- From $16 an hour
- Part-time
- Google Workspace
- Microsoft Excel
- Customer service
- Paid time off
- Flexible schedule
Quick Apply
Front Office Assistant PRN
OSF HealthCare —Rockford, IL
- $17.66 - $19.63 an hour
- PRN
- High school diploma or GED
- Typing
- In-person
14d
Office Assistant
Dixon Ford Volkswagen —Dixon, IL
- From $16 an hour
- Part-time
- Dealership
- High school diploma or GED
- In-person
- Paid time off
- Employee assistance program
Quick Apply
Office Coordinator
William Charles Construction —Rockford, IL
- $23 - $27 an hour
- Full-time
- Background check
- Microsoft Outlook
- Writing skills
- AD&D insurance
- Employee stock purchase plan
7d
OFFICE COORDINATOR, OPTION 2 - HARD ROCK CASINO, ROCKFORD
State of Illinois —Rockford, IL
- Full-time
- Bilingual
- Background check
- High school
- Paid parental leave
- Paid holidays
8d
Office Manager/Bookkeeper
Roto-Rooter Plumbing & Drain —Rockford, IL
- $60,000 - $70,000 a year
- Microsoft Outlook
- 5 years
- Mid-level
- Paid holidays
- Dental insurance
Quick Apply
Dental Patient Care Coordinator / Front Desk Administrative Team
Sycamore Orthodontics and Pediatric Dentistry —Sycamore, IL
- From $20 an hour
- Full-time
- Dental office
- English
- Microsoft Office
- Paid training
- 401(k)
Quick Apply
5d

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Office Operations Manager

Shelter Care
Rockford, IL

Quick Apply

Job Details

Part-time | Full-time
From $21 an hour
12 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Google Docs
Interpersonal skills
Executive administrative support
Driver's License
Attention to detail
Organizational skills
Newsletters (communication methods)
Office management
Associate's degree

Full Job Description

Overview

The Office & Operations Manager serves as the administrative and operational hub of Shelter Care. This position provides front-line hospitality to clients, donors, and guests; manages day-to-day office operations; supports the Executive Director with basic grant administration; supports the Finance and Development Directors; and produces the organization's monthly newsletter and updates the website. This is a part-time position (30 hours/week, benefits eligible). Expected hours are Monday-Friday 8:30 - 3:00 with a 30-minute lunch break. The role requires strong organizational skills, discretion with confidential and financial information, and comfort learning new software and systems.

Reports to: Finance Director

Key Responsibilities

Reception & Front Office

Greet clients, donors, and guests at the front door and serve as the first point of contact for the organization.
Receive and open incoming mail and distribute it appropriately within the office.
Answer and route incoming phone calls.
Order and maintain office supplies.
Make trips to the post office as needed.

Facilities, Equipment & Vendor Coordination

Troubleshoot day-to-day issues with the copier/printer and internet-based phone system; escalate to and coordinate with outside vendors for repairs when issues cannot be resolved in-house.
Schedule and track vehicle maintenance and repairs for agency vehicles.

Financial & Donation Processing

Log checks received and prepare the weekly bank deposit slip.
Enter donations into the donor database accurately and in a timely manner.
Manage and reconcile petty cash.
Scan and forward receipts and invoices to the Finance Director.
Collect rent from the agency's six tenants.
Schedule furniture and household item donation pickups/drop-offs on the Donation Coordinator's Google Calendar.

Development & Donor Relations Support

Draft thank-you letters to donors.
Assist the Development Director in tracking donors and preparing marketing materials for fundraising events.
Design and distribute a monthly newsletter using Constant Contact and Canva.
Update website content as needed.

Grant & Executive Support

Maintain the grant due-date calendar for the Executive Director and provide advance reminders of upcoming deadlines.
Proofread and edit grant applications drafted by the Executive Director.
Mail or email completed grant applications and required attachments to funders.

Board of Directors Support

Correspond with Board members to remind them of upcoming board meetings.
Assemble the monthly board packet and distribute it to directors via email.

Other

Perform other duties as assigned.

Qualifications

Associate's degree required.
Prior office management, administrative, or executive support experience, ideally in a nonprofit setting.
Genuine comfort with technology and a demonstrated ability to learn new software and databases quickly and independently — this is one of the most important qualifications for this role.
Strong written communication skills, including proofreading and editing.
Proficiency with Google Workspace (Calendar, Gmail, Docs/Sheets), Microsoft Office, and general office equipment.
Experience with (or ability to quickly learn) a donor database, Constant Contact, Canva, and basic website content management.
Comfort troubleshooting basic office technology (printers/copiers, VoIP phone systems) and coordinating vendor support.
Strong attention to detail and accuracy, particularly with financial and donor data.
Ability to manage multiple deadlines and shifting priorities across departments.
Discretion and sound judgment in handling confidential donor, financial, and personnel information.
Warm, welcoming demeanor with clients, donors, and guests, consistent with the agency's mission and values.
Valid driver's license for post office and errand trips as needed.

Work Environment

Office environment with moderate noise. The role requires regular use of a computer, telephone, and standard office equipment, and occasional local travel (e.g., post office, rental properties, vendor errands). Frequent talking and hearing. Occasional lifting of up to 20 lbs.

Pay: From $21.00 per hour

Benefits:

401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Education:

Associate (Required)

Experience:

Office management: 1 year (Preferred)
Administrative Assistance: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

office jobs in Rochelle, IL

Office Operations Manager

Front Desk Coordinator

YWCA - Immigrant Services Receptionist (Bilingual)

Clerical Healthcare Office

Front Desk Associate

Administrative Assistant

Customer Service & Office Administrator

Front Desk Receptionist/Office Assistant

Administrative Assistant

Part Time Office Assistant

Branch Office Administrator

Front Desk Coordinator

Administrative Clerical

Part-Time Leasing Office Receptionist

Front Office Assistant PRN

Office Assistant

Office Coordinator

OFFICE COORDINATOR, OPTION 2 - HARD ROCK CASINO, ROCKFORD

Office Manager/Bookkeeper

Dental Patient Care Coordinator / Front Desk Administrative Team

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