Top 83 Payroll billing admin Jobs

CONSTRUCTION ACCOUNTANT and OFFICE ADMINISTRATOR
Tres Nietas Inc. —Bernalillo, NM
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
- Flexible schedule
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4d
Administrative Assistant/Billing Specialist
ACE —Honolulu, HI
- From $20 an hour
- Full-time
- Microsoft Excel
- Office
- Administrative experience
- Health insurance
- Paid time off
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Regional Business Office Specialist - AP/AR Payroll required
Oakmont Senior Living —Woodland Hills, CA
- $78,000 - $82,000 a year
- Mid-level
- Criminal background check
- Travel
- Store discount
- COVID-19 protective measures
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Business and Finance Coordinator
TiteKonsult.Inc —Remote
- $240 a week
- 8 hour shift
- Remote
- Mid-level
- Administrative experience
- US work authorization
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12d
Office Administrator/ Payroll Administrator
LUPINI CONSTRUCTION LLC —Utica, NY
- $55,000 - $65,000 a year
- Full-time
- Microsoft Outlook
- ERP systems
- Mid-level
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Administrative Assistant (Timekeeping / Payroll Support)
Tricon Solutions —Universal City, CA
- $26 an hour
- Customer service
- Mid-level
- Office
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Administrative Assistant - Billing Clerk
Action for Boston Community Development —Malden, MA
- $22.59 an hour
- Full-time
- Word processing
- Computer literacy
- Mid-level
- Health insurance
- Retirement plan
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Business Office Assistant
Seaton Towson —Towson, MD
- $20 - $22 an hour
- Full-time
- Office
- High school diploma or GED
- Recruiting
- Paid training
- Paid holidays
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Office Operations & Payroll Coordinator
Rezo Sisterhood —Westfield, NJ
- $17 - $21 an hour
- Full-time
- Background check
- English
- Mid-level
- 401(k)
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1d
Billing Specialist & Administrative Support
Monte Vista Care Center —Rancho Cucamonga, CA
- $40 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
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1d
Saratoga Retirement Community - Administrative Billing Assistant
Saratoga Retirement Community —Saratoga, CA
- $28 - $36 an hour
- Full-time
- Skilled nursing facility
- Microsoft Outlook
- Mid-level
Payroll and Administrative Assistant
REK Express Inc —Elkhart, IN
- $25 - $28 an hour
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
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5d
Administrative Assistant (Billing/AP/Payroll Clerk)
Tutor Me Education —Los Angeles, CA
- Basic math
- Research
- Office
- Paid time off
- Opportunities for advancement
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Office Administrator (Accounts Payable & Receivable)
In Balance Bookkeeping Solutions LLC —Sylvania, OH
- Part-time
- 11+ years
- Office
- Administrative experience
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Business Office Coordinator
Belltower Health and Rehabilitation —Granger, IN
- $20 - $24 an hour
- Part-time
- High school diploma or GED
- Reliable transportation
- Entry level
- Loan repayment program
- Disability insurance
Administrative / Accounts Payable Assistant
Wong Electric, Inc. —Palo Alto, CA
- $25 - $30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Computer literacy
- Health insurance
- Paid time off
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Medical Billing, Accounts Payable, HR Administrative Assistant
American Family Care Anaheim —Anaheim, CA
- $22 - $29 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Mercy Retirement and Care Center - Administrative Billing Assistant
Mercy Retirement & Care Center —Oakland, CA
- $30 - $32 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Organizational skills
Human Resources and Payroll/Billing Assistant
Integrative Behavioral Homecare —Philadelphia, PA
- Full-time
- Inventory management
- Mid-level
- Office
- Life insurance
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OFFICE/DATA ENTRY CLERK
ORC Industries —La Crosse, WI
- $14 - $17 an hour
- Full-time
- Office
- Forklift
- High school diploma or GED
- Health insurance
- Dental insurance
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CONSTRUCTION ACCOUNTANT and OFFICE ADMINISTRATOR

Tres Nietas Inc.
Bernalillo, NM

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Job Details

Full-time
4 days ago

Benefits

Flexible schedule

Qualifications

Microsoft Word
Accounting experience within construction industry
Microsoft Excel
Administrative experience
QuickBooks Online
QuickBooks
Cash management

Full Job Description

Overview

Seeking a construction-savvy accountant experienced with QuickBooks Online Enterprise to manage office administrative support, supply ordering, vendor payables, job-cost allocations, weekly payroll and ACH payments, subcontractor W-9 compliance, certificates of insurance, and lien waivers, and month-end reconciliations collaborating with project managers to ensure accurate cost allocation and on-time payments.

Responsibilities

· Process and code vendor invoices through QuickBooks Online Enterprise.

· Allocate costs to jobs and maintain accurate job-cost ledgers.

· Manage subcontractor’s W-9, certificates of insurance, lien waivers and pay applications.

· Run weekly cash flow payment cycles and maintain AP aging.

· Reconcile vendor statements and GL payable accounts monthly.

· Prepare 1099s and assist with payroll tax reporting.

· Support certified payroll and prevailing wage documentation.

· Improve AP workflows and collaborate with project teams.

· Manage office administrative support tasks and reordering supplies as needed.

Qualifications

· 3+ years AP experience in construction accounting and office administration.

· Proficient with QuickBooks Online Enterprise, Microsoft Word, and Excel.

· Knowledge of W-9s, lien waivers, certificates of insurance, and certified payroll.

· Meticulous, organized, and managing competing priorities with common sense, graceful concern for the people behind the need, and a balanced sense of urgency.

Benefits

Competitive Salary

Flexible Work Schedule

Key Skills

· Manage full-cycle accounts payable for multiple active construction projects using QuickBooks Online Enterprise, processing 100+ invoices weekly, and maintaining AP aging to under 30 days.

· Allocate invoices to jobs and cost codes, ensuring accurate job-cost reporting and monthly WIP reconciliations.

· Coordinate subcontractor’s pay applications and verify and gather W-9s, certificates of insurance and lien waivers.

· Prepare and file 1099s and support year-end tax documentation for vendors and subcontractors and the annual insurance audit.

· Implement AP process improvements that reduce duplicate payments and shorten invoice-to-payment cycle to 30 days.

· Reconcile vendor statements and GL accounts monthly.

· Resolve invoice billing discrepancies with vendors and project managers.

· Support certified payroll and prevailing wage reporting for future public works projects, ensuring compliance with contract requirements.

· Assist project coordinators and managers on proper payroll time, invoice submission, and job coding to improve data quality and reduce rework.

Work Location: In person

Quick Apply

Refine Your Search

payroll billing admin jobs

CONSTRUCTION ACCOUNTANT and OFFICE ADMINISTRATOR

Administrative Assistant/Billing Specialist

Regional Business Office Specialist - AP/AR Payroll required

Business and Finance Coordinator

Office Administrator/ Payroll Administrator

Administrative Assistant (Timekeeping / Payroll Support)

Administrative Assistant - Billing Clerk

Business Office Assistant

Office Operations & Payroll Coordinator

Billing Specialist & Administrative Support

Saratoga Retirement Community - Administrative Billing Assistant

Payroll and Administrative Assistant

Administrative Assistant (Billing/AP/Payroll Clerk)

Office Administrator (Accounts Payable & Receivable)

Business Office Coordinator

Administrative / Accounts Payable Assistant

Medical Billing, Accounts Payable, HR Administrative Assistant

Mercy Retirement and Care Center - Administrative Billing Assistant

Human Resources and Payroll/Billing Assistant

OFFICE/DATA ENTRY CLERK

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