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Administrative Manager

Johns Hopkins University -
Baltimore, MD

Apply Now

Job Details

Full-time
$62,900 - $110,000 a year

Qualifications

Financial risk assessment
Space allocation
Business financial process improvement
Overseeing educational financial management
Practicing in a sourcing or procurement role
Employee onboarding
Financial forecasting
Master's degree in business administration
Strategic management
Team member evaluation
Master's degree in business
Event planning project management
Account analysis
School policy development
Bachelor's degree in finance
Managing budgets in an accounting role
Operations coordination planning
Bachelor's degree in business
Employee retention
Performance feedback (performance evaluation method)
Financial management report preparation
Finance
Disciplinary action management
Policy & process development
Managing budgets in a finance role
Financial compliance policy development
Bachelor's degree
Overseeing academic personnel management
Compliance documentation
Mentoring

Full Job Description

Affiliated Office Address

Baltimore, MD, United States

Requisition ID

120520

Date Created

February 27, 2026

Job Family

Finance & Business

Job Subfamily

Business Ops-Admin Mgmt

Job Function

Administrative Management

Exempt Status

Exempt

Shift Type

Full Time

Schedule

Monday-Friday, 8:30am05pm

Worksite

04-MD:School of Medicine Campus

Work Modality

On-site: 90-100% of hours worked on-site

We are seeking an Administrative Manager who will be responsible for overall administrative, financial and/or operational management for the Department of History of Medicine, Department of Art as Applied to Medicine, and the Center for Functional Anatomy & Evolution within the School of Medicine. This position provides strategic and day-to-day oversight of administrative and financial matters. Areas of focus may include finance; human resources; academic, research, or clinical operations; compliance; infrastructure matters. The Administrative Manager is generally responsible for some or all of the following: staff supervision and performance management; HR support for direct and indirect reports; budget management and administration; faculty, staff, and student payroll; financial functions and processes; program planning and implementation; facilities/space management oversight.

Specific Duties & Responsibilities

Financial Management

In partnership with administrative leadership and financial staff, participate in the development of annual operating budget(s) and assist with budget analysis and evaluation.
Provide fiscal planning, management, and oversight of assigned budgets, e.g. operating, discretionary, gift/endowment, salary.
Oversee annual planning and preparation for general and/or sponsored funds budgets.
Oversee or review monthly account statements, verify expense allocation, identify and ensure the correct processing of payroll and non-payroll transactions to correct or resolve discrepancies
Prepare or oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions.
Oversee the procurement process for all assigned accounts.
Provide back-up documentation and explanation in response to audit requests.
Prepare financial projections
Advise leadership on resource needs and financial risks
Remain up to date on changes in university, school, and departmental financial policies.
Develop, update, and amend financial procedures.
Develop and maintain various finance management systems.
Design and produce various monthly, quarterly, and annual reports as requested.

Administration

Manage the planning, production, and execution of key events or other activities.

Responsible for managing projects and maintaining budgets.

Mentor staff and provide support for training.

Monitor staff workloads, prioritize work efforts and advocate for additional resources as necessary.

Partner with senior administrator and/or department/divisional leadership on coordination and completion of various strategic initiatives.

Supervise performance of direct and indirect professional/support staff, conduct performance reviews and salary administration in collaboration with school/department leadership.

Develop administrative policies and procedures needed to ensure smooth operations.

Manage space and facilities issues specific to the assigned area.

Human Resources

Work with departmental/divisional Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover.
Work with appropriate HR resources to determine and implement solutions that address non-routine HR problems promptly.
Support faculty and staff supervisors in human resources administration: e.g. help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, oversee salary planning.
Ensure human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc.
Operations and Program Management.
Responsible for the planning and implementation of activities of the specific academic, clinical, research, or programmatic area.
Other duties as assigned.

Minimum Qualifications

Bachelor’s Degree in Finance, Accounting, Business or related field.
Four years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.
Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula. Beyond a high school diploma/graduation equivalent, to the extent

Preferred Qualifications

Master’s Degree in related field. MBA strongly preferred.
Supervisory experience.

Classified Title: Administrative Manager
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,900 - $110,000 Annually ($90,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday-Friday, 8:30am05pm
FLSA Status: Exempt
Location: School of Medicine Campus
Department name: SOM History General Administration
Personnel area: School of Medicine

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Apply Now

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practice manager/administrator jobs

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