Top 30154 Program administration specialist Jobs

Program Support Specialist
Sol Firm —Remote
- $80,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- PMP
- Health insurance
- Dental insurance
Quick Apply
10d
Virtual Administration Specialist
Commonwealth Financial Network —Remote
- $59,000 - $70,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
8d
Learning Operations Specialist — Contractor
SimplePractice —Remote
- $53.50 an hour
- Part-time
- Remote
- Mid-level
- Communication skills
Quick Apply
Sr. Acquisition Support Specialist
Design To Delivery Inc —Remote
- $45 - $60 an hour
- Full-time
- Remote
- Microsoft Outlook
- Data analysis skills
- Finance
- Paid holidays
- Disability insurance
Quick Apply
Benefits Specialist
TechnologyAdvice —Remote
- $65,000 - $85,000 a year
- Full-time
- Remote
- 5 years
- HIPAA
- Research
- Paid parental leave
- AD&D insurance
Quick Apply
Industrial Project Controls Specialist (Scheduler/EVM)
JGM —Downingtown, PA
- Full-time
- Up to 50% travel
- Construction site
- Finance
- Paid holidays
- Disability insurance
Quick Apply
7d
Digital Prepress & Finishing Specialist
Confidential —Macedon, NY
- $23 - $26 an hour
- Full-time
- Mid-level
- 3 years
- No degree
Quick Apply
Payroll/HR/Commissions Specialist
Frasier Enterprises —Johnstown, NY
- From $55,000 a year
- Full-time
- Mid-level
- Office
- Finance
- Health insurance
- Dental insurance
Quick Apply
Lead Controls Systems Specialist - OSI PI
The Hershey Company —Lancaster, PA
- Online Application
- Bachelor of Science
- Engineering
- Basic math
Medical Specialist 2 (Doctor; MD)
Sunmount DDSOO —Tupper Lake, NY
- $237,121 a year
- Part-time
- Hybrid work
- Background check
- Medicine
- Management
- Health savings account
- Health insurance
Quick Apply
Environmental Health & Safety (EHS) Specialist
Press-Seal Corporation —Fort Wayne, IN
- Full-time
- CPR Certification
- Microsoft Excel
- Microsoft Outlook
Early Childhood Center Occupational Therapist
Temple Rodef Shalom —Falls Church, VA
- $60 - $70 an hour
- Part-time
- School experience
- Classroom
- Mid-level
- Paid time off
- 403(b)
Quick Apply
CRNA-Certified Registered Nurse Anesthetist
ECAA - Anesthesia Specialists —Charlotte, NC
- Full-time
- Nursing
- Doctoral degree
- Surgery
- Disability insurance
- Dental insurance
Quick Apply
SharePoint Consultant (Top Secret Clearance Required)
Tread Talent Solutions —Arlington, VA
- $110,000 - $160,000 a year
- Full-time
- 8 years
- Bachelor's degree
- US work authorization
- Health savings account
- Health insurance
Quick Apply
Clinical Psychologist – Evaluation and Testing
Brightline —Albany, NY
- $130,000 - $145,000 a year
- Full-time
- 18 years or older
- Spanish
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Middle School Science Teacher (7/8 Grade)
Millville Public Charter School —Millville, NJ
- From $51,500 a year
- Extended hours
- Background check
- Classroom
- Google Workspace
- Health insurance
- Dental insurance
Quick Apply
CAA-Certified Anesthesiologist Assistant
ECAA - Anesthesia Specialists —Raleigh, NC
- Full-time
- RN License
- PALS Certification
- BLS Certification
Quick Apply
Benefit Technology Specialist
CGI Business Solutions —Auburn, NH
- From $25 an hour
- Full-time
- Hybrid work
- HIPAA
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
Defense Fuels Program Manager
EX FIS US, INC —Durham, NH
- $40,000 - $50,000 a year
- Full-time
- Military
- Office
- Project management
Quick Apply
Industrial Project Controls Specialist (Scheduler/EVM)
JGM —Fairfield, AL
- Full-time
- Up to 50% travel
- Construction site
- Finance
- Paid holidays
- Disability insurance
Quick Apply

I want to receive the latest job alert for program administration specialist

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

program administration specialist jobs near

Administrative Specialist jobs in Remote

Benefit Specialist jobs in Remote

Certified Registered Nurse Anesthetist jobs in Charlotte, NC

Program Specialist jobs in Remote

Senior Support Specialist jobs in Remote

Learning Specialist jobs in Remote

Anesthesiologist jobs in Raleigh, NC

Sharepoint Consultant jobs in Arlington, VA

Emergency Nurse Residency Program jobs in Houston, TX

Program Manager jobs in Wilson, NC

Program Manager jobs in Overland Park, KS

Program Manager jobs in Santa Fe, NM

Fp&a Manager jobs in New Jersey

Warehouse Operations Manager jobs in Chicago, IL

Program Manager jobs in Washington State

School Teacher jobs in State College, PA

School Teacher jobs in Forest, OH

Special Education Teacher jobs in Orlando, FL

Summer Teacher jobs in Dutchess County, NY

School Teacher jobs in Crawford County, OH

Program Support Specialist

Sol Firm
Remote

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year
10 days ago

Benefits

Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Parental leave
Vision insurance
401(k) matching
Flexible schedule
Life insurance
Retirement plan

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Administrative experience
High school diploma or GED
Microsoft Teams
Business Administration
Associate's degree

Full Job Description

Position Summary

Sol Firm is seeking a highly organized, detail-oriented Program Support Specialist to provide administrative, financial, and operational support to the MERCY and COMFORT teams supporting the Defense Health Readiness Engineering Services (DHRES) program.

This role is central to keeping the team operationally compliant and organized. The Program Support Specialist will coordinate timekeeping, travel authorizations, expense documentation, reimbursement packages, invoicing support, records management, reporting inputs, onboarding coordination, and routine communication with employees, Sol Firm leadership, and prime-contractor stakeholders.

The position requires strong judgment, discretion, follow-through, and comfort working within government-contracting requirements. The successful candidate will help ensure that labor hours, travel expenses, invoices, and supporting documentation are complete, accurate, timely, and audit-ready.

The role is designed around the subcontract’s labor-hour administration, timekeeping, travel, invoicing, funding monitoring, and documentation requirements. For example, the subcontract requires daily time entry and timely timesheet approvals, supports automated labor invoicing based on approved timecards, and requires travel to be preapproved, properly documented, and within allowable government travel limits.

Essential Duties and Responsibilities

Serve as Sol Firm’s primary administrative point of contact for MERCY and COMFORT employee timekeeping activity.

Track employee timecard completion, submission, corrections, and approvals in the prime contractor’s designated timekeeping system.

Communicate timekeeping deadlines, charge-code updates, and correction requirements to team members.

Review timecards for completeness, proper charge-code usage, accurate labor distribution, and timely submission before escalation for approval.

Coordinate with employees and program leadership to resolve missing, late, or incorrect timekeeping entries.

Maintain internal trackers for labor utilization, hours worked, upcoming leave, overtime concerns, and staffing changes.

Support reconciliation between approved timecards, payroll records, labor reports, and monthly invoices.

Coordinate travel requests and required preapprovals for MERCY and COMFORT personnel.

Review travel plans and estimated costs for compliance with the Joint Travel Regulations (JTR), company policy, customer requirements, and subcontract restrictions.

Support travelers with travel authorization requests, required documentation, expense report preparation, receipt collection, and reimbursement submissions.

Coordinate employee travel advances when approved and track advance reconciliation following travel completion.

Review expense reimbursement packages for completeness, allowability, proper receipts, business purpose, dates, and cost reasonableness before routing for approval.

Maintain a travel and expense tracker that reflects authorization status, advance amounts, reimbursement status, outstanding receipts, and unresolved issues.

Assist with reconciliation of travel expenses against approved travel budgets and contract travel funding.

Ensure travel records are retained in an organized, auditable format. Maintain invoice support files, including timesheet reports, travel receipts, approval documentation, expense reports, and related correspondence.

Track invoice submission dates, invoice status, payment status, aging, questions, corrections, and follow-up actions.

Coordinate with Sol Firm finance, contracts, and program leadership to resolve invoice discrepancies or prime-contractor questions.

Assist with tracking monthly expenditures, labor burn, travel spend, funding status, and projected requirements.

Coordinate onboarding and offboarding support for team personnel, including account-request tracking, timekeeping access coordination, travel profile support, and required administrative paperwork.

Support document control, version management, records retention, and audit-readiness activities.

Perform other program, contracts, finance, and administrative-support duties as assigned.

Required Qualifications

Associate degree plus at least 3 years of relevant experience, or a high school diploma/GED plus at least 5 years of relevant experience in program coordination, project administration, contracts administration, finance support, travel coordination, or operations support.

Experience supporting a government contractor, subcontractor, or similarly regulated professional-services environment.

Experience with employee timekeeping, invoice support, expense reporting, travel coordination, or financial reconciliation.

Familiarity with government travel requirements, including the Joint Travel Regulations (JTR), Federal Travel Regulation principles, or comparable federal-contractor travel policies.

Strong working knowledge of Microsoft Office, particularly Excel, Outlook, Word, Teams, and SharePoint or comparable document-management platforms.

Ability to manage multiple deadlines, recurring processes, and competing priorities with minimal supervision.

Strong written and verbal communication skills.

High attention to detail and demonstrated ability to maintain accurate records.

Ability to handle sensitive business, personnel, finance, and customer information professionally and discreetly.

Ability to obtain and maintain any required customer or facility access credentials.

Preferred Qualifications

Bachelor’s degree in business administration, accounting, finance, project management, contracts, or a related discipline.

Experience with Costpoint, ExpensePoint, Monday.com, or similar timekeeping, expense, invoicing, or ERP platforms.

Experience supporting labor-hour, time-and-materials, or cost-reimbursable government contracts.

Familiarity with FAR Part 31 cost principles, including travel-cost allowability.

Experience preparing invoice backup, reconciling labor and travel costs, or supporting audit and records-retention requirements.

CAPM, PMP, CFCM, CDFM, or comparable project, contracts, or financial-management certification.

Work Environment and Expectations

This is an administrative and operational support role, not a technical IT delivery role. The employee will work closely with technical personnel supporting MERCY and COMFORT while ensuring the behind-the-scenes administrative processes remain organized, compliant, and timely.

The position may require occasional work outside normal business hours during payroll close, timecard deadlines, invoice preparation, travel periods, urgent customer requests, or end-of-month reconciliation cycles.

Pay: $80,000.00 - $90,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Life insurance
Paid time off
Parental leave
Retirement plan
Tuition reimbursement
Vision insurance

Work Location: Remote

Quick Apply

Refine Your Search

program administration specialist jobs

Program Support Specialist

Virtual Administration Specialist

Learning Operations Specialist — Contractor

Sr. Acquisition Support Specialist

Benefits Specialist

Industrial Project Controls Specialist (Scheduler/EVM)

Digital Prepress & Finishing Specialist

Payroll/HR/Commissions Specialist

Lead Controls Systems Specialist - OSI PI

Medical Specialist 2 (Doctor; MD)

Environmental Health & Safety (EHS) Specialist

Early Childhood Center Occupational Therapist

CRNA-Certified Registered Nurse Anesthetist

SharePoint Consultant (Top Secret Clearance Required)

Clinical Psychologist – Evaluation and Testing

Middle School Science Teacher (7/8 Grade)

CAA-Certified Anesthesiologist Assistant

Benefit Technology Specialist

Defense Fuels Program Manager

Industrial Project Controls Specialist (Scheduler/EVM)

I want to receive the latest job alert for program administration specialist

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected