Top 29176 Program assistant/coordinator Jobs

Academic Program Assistant
USC —Los Angeles, CA
- $25.32 - $33.95 an hour
- Hybrid work
- Psychiatry
- Customer service
- Mid-level
Faculty Assistant and Program Coordinator
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Customer service
- Travel reimbursement
- Commuter assistance
Assistant Program Coordinator - School of Medicine Neurobehavior
Emory University —Atlanta, GA
- Full-time
- Hybrid work
- Research
- Databases
- University
ADMINISTRATIVE ASSISTANT II / EMERGENCY APPOINTMENT HOMELESSNESS
County of Los Angeles —Los Angeles, CA
- $5,492.64 - $7,401.92 a month
- Online Application
- Mid-level
- Office
- Fair chance
Graduate Program Coordinator
Dartmouth College —Hanover, NH
- $28.53 - $35.66 an hour
- Full-time
- Background check
- Mid-level
- University
Graduate Program and Teaching Assistant Coordinator
Virginia Tech —Blacksburg, VA
- Overtime
- Mid-level
- Master's degree
- Analysis skills
Project Assistant-Dadaab
Save the Children —Remote
- School experience
- Writing skills
- English
9d
County Coordinator Assistant
Licking Valley Community Action Program —Mason County, WA
- Part-time
- Office
- Entry level
HR Coordinator / Administrative Assistant
Rose Cartage Service, Inc. —Griffith, IN
- $22 - $25 an hour
- Online Application
- Background check
- Writing skills
- Pass drug screening
- Health insurance
- 401(k)
Quick Apply
Assistant Professor & Program Coordinator for Business Management
Baltimore City Community College —Baltimore, MD
- $73,000 - $81,000 a year
- Full-time
- Classroom
- English
- Mid-level
Employment Coordinator Program Assistant
SAU #46 —Penacook, NH
- Online Application
- Experience working with individuals with disabilities
- High school diploma or GED
- Public school
14d
Assistant Clinical Research Coordinator
UCLA Health —Los Angeles, CA
- $29.28 - $47.10 an hour
- Word processing
- Computer literacy
- Data entry
Compliance Assistant
Agency Cyber Inc —Richmond, VA
- From $20 an hour
- Full-time
- No experience needed
- Office
- Bachelor's degree
- Paid holidays
- Paid time off
Quick Apply
Program Assistant
EARLY MUSIC SEATTLE —Seattle, WA
- $20 an hour
- Microsoft Office
- Organizational skills
- Cleaning
ADMINISTRATIVE ASSISTANT I/CORRECTIONAL HEALTH
County of Los Angeles —Los Angeles, CA
- $4,498.56 - $5,742.10 a month
- Online Application
- Entry level
Program Coordinator
Georgetown University —Washington, DC
- $20.16 - $31.30 an hour
- Full-time
- Mid-level
- University
- Bachelor's degree
- Disability insurance
- Health insurance
12d
Program Implementation Coordinator
AMOpportunities —Remote
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Commuter assistance
- Loan repayment program
Quick Apply
Data and Research Assistant/Testing Coordinator
Dallas Baptist University —Dallas, TX
- Full-time
- Customer service
- Teaching Certification
- Mid-level
Quick Apply
Program Assistant
University System of New Hampshire —Durham, NH
- Part-time
- University
- Entry level
STAFF ASSISTANT II / EMERGENCY APPOINTMENTS HOMELESSNESS
County of Los Angeles —Los Angeles, CA
- $5,281.00 - $7,115.74 a month
- Online Application
- Management
- Research
- Mid-level

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Academic Program Assistant

USC -
Los Angeles, CA

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Job Details

$25.32 - $33.95 an hour

Qualifications

Operations coordination
Achieving project delivery timelines
Quality data entry

Full Job Description

Job ID REQ20174154 Category Administration

Academic Program Assistant

USC Department of Psychiatry and the Behavioral Sciences is seeking an Academic Program Assistant to support the administration of the USC/LA General Medical Center (LAGMC) joint psychiatry training programs. This role will serve as the lead coordinator for the Consultation-Liaison Psychiatry Fellowship and will provide essential operational and administrative support to the Psychiatry Residency Program and Child and Adolescent Psychiatry Fellowship in partnership with program leadership.

The ideal candidate is proactive, detail-oriented, and highly organized, with the ability to manage multiple priorities in a fast-paced academic environment while maintaining a professional and welcoming demeanor.

Essential Job Duties include but are not limited to:

Consultation-Liaison Psychiatry Fellowship

Coordinate day-to-day administrative operations and ensure compliance with ACGME, ABPN, DEA, Medical Board of California, and institutional requirements.
Manage trainee scheduling (Amion) and maintain accurate rotation schedules.
Administer MyEvaluations, including assigning and tracking evaluations, maintaining trainee records, onboarding documentation, and generating reports.
Support curriculum implementation and coordinate key program events (e.g., orientation, retreat, graduation, annual review, board review).
Coordinate recruitment, onboarding, and offboarding processes, including interview logistics, communications, application materials, and NRMP rank list support.
Support required submissions and compliance tracking in coordination with GME, including health clearances, training modules, and reporting requirements.
Provide administrative support to program leadership, including scheduling meetings, preparing materials, taking minutes, and managing communications.
Coordinate meetings for fellows, faculty, and program committees (e.g., Clinical Competency Committee, program meetings).
Maintain and update required program data across systems (e.g., ACGME WebADS, ERAS, FREIDA) and manage ACGME surveys.
Assist with trainee reimbursements, time-off tracking, badging, and day-to-day program operations in collaboration with GME offices.
Perform other related duties as assigned.

Psychiatry Residency Program

Manage trainee scheduling (Amion) and resolve scheduling conflicts, including coordination with other residency programs.
Administer MyEvaluations, including tracking evaluations, maintaining records, monitoring onboarding completion, and supporting lecture attendance tracking.
Generate and distribute routine evaluation reports (monthly, quarterly, and semi-annual) and support reporting for Program Evaluation Committee and Clinical Competency Committee.
Maintain and update evaluation tools and forms.
Coordinate recruitment activities, including virtual interview logistics and communications with faculty and applicants.
Support onboarding processes, including coordination with GME for trainee accounts (e.g., Medmail, USC ID).
Assist with scheduling and coordination of didactics and program meetings.
Partner with program leadership and GME to review scheduling, evaluations, and program processes.

Child and Adolescent Psychiatry Fellowship

Manage trainee scheduling (Amion) and maintain rotation schedules.
Administer MyEvaluations, including assigning and tracking evaluations, maintaining trainee records, and generating reports.
Maintain onboarding documentation and monitor completion of required onboarding tasks.
Coordinate with program leadership and other coordinators to ensure timely completion of program requirements.

Required Qualifications

Bachelor’s degree or combined experience/education as a substitute.
Experience in higher education, academic administration, and/or customer service.

Preferred Qualifications

Bachelor’s degree and/or TAGME certification.
At least 1 year of relevant experience.
Experience in graduate medical education, higher education administration, or student services.

Strong Candidates Will Demonstrate

Excellent interpersonal, written, and verbal communication skills.
Strong attention to detail and organizational skills.
Ability to plan, implement, and coordinate program logistics.
Experience with database management and data entry.
Effective problem-solving and project coordination skills.
Ability to manage multiple deadlines, shifting priorities, and competing demands.

Follows established USC and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.

The position is hybrid on-site and employee must report to work at the Los Angeles Medical Center (LAGMC) and the USC Health Science Campus in Los Angeles, CA when scheduled. Work hours and on-site days may be subject to change depending on business needs.

The hourly rate range for this position is $25.32 - $33.95. This is a one-year fixed term position with the possibility of renewal. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education. Minimum Experience: 0-6 months Minimum Field of Expertise: Excellent interpersonal, oral, and written communication skills for interacting with both domestic and international stakeholders. Demonstrated attention to detail. Proven ability to plan, implement, and coordinate program logistics. Demonstrated database/data entry experience. Proven project management and problem solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads.

Job ID REQ20174154 Posted Date 04/21/2026

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Refine Your Search

program assistant/coordinator jobs

Academic Program Assistant

Faculty Assistant and Program Coordinator

Assistant Program Coordinator - School of Medicine Neurobehavior

ADMINISTRATIVE ASSISTANT II / EMERGENCY APPOINTMENT HOMELESSNESS

Graduate Program Coordinator

Graduate Program and Teaching Assistant Coordinator

Project Assistant-Dadaab

County Coordinator Assistant

HR Coordinator / Administrative Assistant

Assistant Professor & Program Coordinator for Business Management

Employment Coordinator Program Assistant

Assistant Clinical Research Coordinator

Compliance Assistant

Program Assistant

ADMINISTRATIVE ASSISTANT I/CORRECTIONAL HEALTH

Program Coordinator

Program Implementation Coordinator

Data and Research Assistant/Testing Coordinator

Program Assistant

STAFF ASSISTANT II / EMERGENCY APPOINTMENTS HOMELESSNESS

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