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Program Coordinator
Williston Financial Group —Remote
- Full-time
- Remote
- Writing skills
- Mid-level
- Communication skills
- Continuing education credits
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Riding Instructor
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Program Coordinator

Williston Financial Group -
Remote

Apply Now

Job Details

Full-time
11 days ago

Benefits

Continuing education credits

Qualifications

Customer follow-ups
Spreadsheets
Writing skills
CRM system proficiency
Standard operating procedures (SOPs)
Excel data analysis

Full Job Description

Portland, Oregon-based WFG National Title Insurance Company (WFG), a Williston Financial Group company, is a new breed of national real estate service providers and title insurance companies powered by innovation and collaboration. Founded in 2010, WFG has become the 6th truly national title underwriter and accomplished that faster than any other underwriter in history by creating and delivering a comprehensive suite of real estate-related services and technology. In all that it does, WFG strives to improve the real estate transaction, while increasing transparency and empowerment to the title agent, lender, realty professional and consumer. WFG enjoys a Financial Stability Rating of A’ (A prime) as assigned by Demotech, Inc. Built around the directive to “communicate, collaborate, coexist,” WFG has worked to introduce a superior level of client commitment and service to the traditional mortgage and real estate industries, working to meet the changing needs of its clients, agents and associates. For more information, please visit www.WFGNationalTitle.com.

We run a growing Education program for real estate professionals, and we're hiring a Program Coordinator to own the day-to-day operation. If you're the kind of person who keeps every detail tracked, follows through until things are done, and takes pride in a process that runs like clockwork, read on.
Job Description
The Program Coordinator owns the day-to-day execution of the Realtor and Title Agent Continuing Education and non-continuing education programs. This person runs the operational machine end-to-end — scheduling and coordinating events, interfacing with Title Agents, instructors, and WFG sales reps, managing the registration and communication cadence, processing CE credits, maintaining tracking systems, and supporting regulatory filings and provider approvals.
This is a hands-on, detail-driven execution role, not a strategy role. Strategic direction, compliance authority, and final approvals remain with program leadership while the program scales.
Reporting & Structure

Reports to: Program leader, who provides strategic direction and retains final sign-off on compliance and approvals.
Scope: Single-coordinator role responsible for execution across multiple states
Growth path: As program volume increases, the role anchors a small program team and may progress toward a Program Leader/Manager position.

Job Responsibilities
Program & Event Operations

Schedule, coordinate, and run CE events from setup through close, ensuring each event stays on its required timeline.
Serve as the single point of contact for Title Agents — confirming event details, securing sign-in/sign-out sheets, attendee lists, and surveys, and following up persistently until each item is received.
Coordinate instructors and CE vendors: confirm bookings, collect W-9s, manage handouts and materials, and resolve logistics.
Coordinate with WFG sales reps to tie each event to the correct rep/territory and route survey results to reps and their managers.

Marketing & Communications

Execute the full event email cadence (from pre-event registration through post-event credit/follow-up communications) accurately and on schedule.
Coordinate registration site setup and marketing kit requests/distribution, and track marketing status per event.
Maintain ongoing nurturing communications

Registration & CRM

Pull and monitor registration reports, track counts against thresholds, and flag low-registration events for go/no-go decisions.
Maintain CRM records and opportunity updates
Own the event tracking sheets and related workbooks as the program’s source of truth — disciplined data hygiene so no event falls through a gap.

CE Credit Fulfillment & Compliance Support

Process CE credits: issue certificates and self-report rosters to state regulatory bodies where required.
Prepare and assemble regulatory filings and provider/instructor/course approval packets for leadership review and sign-off.
Track approval and certification expiration dates and initiate renewals well ahead of lapse — protecting the program’s standing in each state.
Maintain organized records for state audits and recordkeeping requirements.

Reporting & Analytics

Produce the monthly Program Report and analysis that demonstrate the impact of the
Administer event and Title Agent surveys and summarize results for stakeholders.

Invoicing & Budget

Manage program invoicing (instructors, vendors)
Track program spend against budget and flag variances.

Process & Content

Follow established SOPs and tracking processes precisely; recommend and document improvements without breaking the audit trail.
Manage course content and materials — keeping versions current, organized, and ready for each event.
Support multi-state expansion projects, learning each state’s CE requirements as new states come online.

Required Skills & Traits

Exceptional attention to detail. Catches the small things; nothing falls through the cracks across many concurrent events.
Highly organized & process-oriented. Thrives inside defined systems, SOPs, and tracking sheets; keeps everything current and auditable.
Strong people skills with persistent follow-up. Comfortable being the point of contact for Title Agents, instructors, and sales reps — chasing sign-in sheets, surveys, W9s, and counts in a friendly, professional, relentless way.
Self-directed and reliable. Owns the daily workflow with minimal supervision and escalates the right issues at the right time.
Data & tooling fluency. Confident in Excel/spreadsheets and CRM systems; can pull, read, and maintain reports and tracking data accurately.
Clear written communication. Professional email and document writing; can follow templates exactly and represent the program well.

Preferred Qualifications

CRM administration experience. The program is expected to migrate from CRM to another; this role may help drive that migration.
Real estate, title, or continuing-education industry background. Familiarity with CE/regulatory processes or the title/real estate world is a plus.
Event coordination experience. Prior experience coordinating events, training, or programs across multiple stakeholders.
AI Agent experience, Comfort using AI tools to increase efficiency in drafting, summarizing, and organizing, paired with the judgment to verify AI output against source materials before it's relied upon.

Apply Now

Refine Your Search

program coordinator/instructor jobs

Program Coordinator

Lead Instructor Coordinator

Gymnastics Coordinator

Cardiac Sonography Clinical Education Coordinator/Instructor

Vascular Specialty Track Coordinator/Instructor

RN Clinical Coordinator - Observation Unit (NEW Unit)

Community Registered Nurse (RN)

Lead Instructor Coordinator

Clinical Coordinator – Registered Nurse

CNA Instructor - RN

Director of Medical Laboratory Sciences Programs

Kudos Program Instructor

Neonatal Outreach Coordinator

Faculty Radiologic Technology Instructor FT

Nursing Clinical Coordinator

Faculty Radiologic Technology Instructor FT

Riding Instructor

Riding Instructor

Group Exercise Instructor - Aqua Formats

Safety Manager - Bilingual

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