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Document Controller

NY Contracting
Remote

Quick Apply

Job Details

Full-time
$52,000 - $75,000 a year
5 days ago

Qualifications

Project engineering
Microsoft Excel
Microsoft Outlook
Spreadsheets
Schedule management
Bachelor's degree
Construction document control
Microsoft Project
Autodesk

Full Job Description

About the Role

We are seeking a highly organized Document Controller to manage document workflows across active Medical Center construction contracts in the Northeast US. This role is the backbone of project documentation — the right candidate is meticulous, systems-driven, fluent in Autodesk Construction Cloud, and comfortable owning the full lifecycle of project records from submittal to closeout.

Core Responsibilities

Autodesk Platform Administration

Serve as document control administrator for Autodesk Construction Cloud (ACC) / Autodesk Build across multiple active projects
Set up and maintain project folder structures, permissions, and file naming conventions per contract requirements
Upload, log, and distribute drawings, ASIs, RFIs, submittals, and specifications; maintain accurate revision control
Ensure all incoming and outgoing project correspondence is properly filed and traceable

Submittal & Transmittal Tracking

Maintain the master submittal log and transmittal log across all active contracts
Log incoming submittals, route to the appropriate reviewer (PM, EOR, or Owner), and track turnaround against contract-required timelines
Issue formal transmittals for drawings, submittals, RFIs, and correspondence; maintain a complete audit trail
Flag overdue reviews and approaching deadlines to Project Managers

Records & Correspondence Management

Maintain organized digital filing systems for contracts, change orders, REAs, meeting minutes, daily reports, and closeout documents
Ensure document version control across all active projects — no outdated drawings or specs in circulation
Support preparation of change order and REA packages by compiling supporting documentation and correspondence
Assist with compiling as-built documentation and O&M manuals for project closeout

Coordination & Reporting

Coordinate with Project Engineers, PMs, subcontractors, and Owner representatives to ensure document workflows run smoothly
Generate weekly status reports on outstanding submittals, RFIs, and document turnaround times
Attend OAC meetings as needed to capture action items related to documentation and submittal status
Support internal audits of project documentation for compliance with federal contract recordkeeping requirements

Qualifications

Required:

2+ years of experience in document control, preferably on federal or government construction contracts
Hands-on proficiency with Autodesk Construction Cloud (ACC) or Autodesk Build
Strong organizational skills and high attention to detail
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Clear written communication skills for logs, transmittals, and correspondence

Preferred:

Experience with Goverment or other federal medical facility construction projects
Familiarity with Primavera P6 schedules and submittal-schedule coordination

Pay: $52,000.00 - $75,000.00 per year

Work Location: Remote

Quick Apply

Refine Your Search

project document controller jobs

Document Controller

Plant Controller

Controls Engineer

Revit/Field Drafter

Network Installation Technician

Energy Field Engineer

Network Installation Technician

Lead Electrical Engineer

Senior Accountant

Electronic Security Project Manager

Precision Ag Technician

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Network Installation Technician

Electrical Technician

Network Installation Technician

CNC-PLC Maintenance Electrician

Excavation Accounting Coordinator

Service Titan System Builder

Financial Controller

Journeyman Electrician

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