Top 2748 Secretary program administration Jobs

Secretary
Wiwynn International Corporation —Socorro, TX
- From $59,300 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
11d
Prison Education Program (PEP) Correspondence-based Instructor
Adams State University —Remote
- $600 a week
- Part-time
- Background check
- Mid-level
- Master's degree
Startup Secretary
Panda Cash Back LLC —Novi, MI
- Google Workspace
- Sales
- Marketing
Quick Apply
Centralia-Secretary-Attendance (Centralia HS) 26-27
Centralia School District —Centralia, WA
- $25.43 - $29.48 an hour
- Part-time
- Spanish
- Management
- High school
- Paid holidays
- Disability insurance
Quick Apply
Secretary I, II - Maui District Administration, Hana-Lahainaluna-Lanai-Molokai Complex Area
Hawaii State Department of Education —Hawaii
- $3,748 a month
- Temporary
- English
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
Legal Assistant – Corporate
Spilman Thomas & Battle, PLLC —Charleston, WV
- From $22 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Public Utilities/Water/Wastewater Operator
City of Detroit, TX —Detroit, TX
- $35,000 - $50,000 a year
- Overtime
- Background check
- Clean driving record
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
Faith Formation Director
Catholic Partnered Parishes on St. Agnes, St. Basil the Great, and Christ the King —Houtzdale, PA
- From $30,000 a year
- Full-time
- Background check
- Writing skills
- Mid-level
- Health insurance
- 401(k) matching
Quick Apply
13d
Highway Director
Town of Colonie —Latham, NY
- $115,210 - $121,274 a year
- Full-time
- Master's degree
- 8 years
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Intellectual Property Legal Assistant
Hodgson Russ LLP —Buffalo, NY
- $49,200 - $60,450 a year
- Online Application
- Mid-level
- Office
- 3 years
- Wellness program
- Health savings account
Quick Apply
Practical Nursing Supervisor
Casa Loma College —Aurora, CO
- From $90,000 a year
- Full-time
- Hybrid work
- Classroom
- Nursing
- RN License
- Health insurance
- Paid time off
Quick Apply
3d
Bilingual Secretary
Lincoln Charter School —York, PA
- Full-time
- Bilingual
- Background check
- School experience
- Health insurance
- Dental insurance
Quick Apply
Litigation Legal Secretary (5 yrs Litigation Experience Required)
Downey Brand, LLP —Sacramento, CA
- $45 - $50 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Background check
- Microsoft Excel
- AD&D insurance
- Paid holidays
Quick Apply
5d
Accounting & AR Specialist
Viably —Denver, CO
- $70,000 - $80,000 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Health savings account
Quick Apply
Business Manager
East Allegheny School District —North Versailles, PA
- $100,000 - $115,000 a year
- Full-time
- Background check
- School experience
- CPA
- Health insurance
- Dental insurance
Quick Apply
Chief Medical Officer (Physician)
K'ima:w Medical Center —Hoopa, CA
- $280,000 - $350,000 a year
- Full-time
- Background check
- CPR Certification
- Medicine
- Relocation assistance
- Health insurance
Quick Apply
Estimating Manager
Cumming Group —Los Angeles, CA
- $132,800.00 - $185,933.36 a year
- Full-time
- 5 years
- Bachelor of Science
- Business development experience
- Paid holidays
- Disability insurance
MPAA Unit Clerk- Corrections- Local Candidates only
HRK Medical Staffing Inc —New Lisbon, WI
- $25 an hour
- Full-time
- Background check
- CPR Certification
- Current TB test
- Health insurance
- Dental insurance
Quick Apply
Executive Director
Georgia Wine Producers —Dahlonega, GA
- $40,000 - $56,000 a year
- Full-time
- Background check
- Hospitality
- Up to 50% travel
- Paid time off
- Flexible schedule
Quick Apply
9d
Litigation Secretary
Wright, Finlay & Zak, LLP —Newport Beach, CA
- $75,000 - $90,000 a year
- Overtime
- Word processing
- Mid-level
- 3 years
- Disability insurance
- Health insurance
Quick Apply
12d

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Secretary

Wiwynn International Corporation -
Socorro, TX

Quick Apply

Job Details

Full-time
From $59,300 a year
11 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Microsoft Office Specialist
Executive administrative support
Business Administration
Clerical experience
Associate's degree

Full Job Description

Position Summary

The Secretary provides administrative and clerical support to ensure the efficient operation of the manufacturing facility and its departments. This position supports managers and cross-functional teams by coordinating administrative activities, maintaining records, scheduling meetings, preparing reports, and facilitating communication between departments. The Secretary serves as a key point of contact for employees, visitors, vendors, and customers while ensuring daily office operations run efficiently. This role requires exceptional organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Key Responsibilities

Administrative & Office Support

Provide day-to-day administrative and clerical support to plant management and departmental leaders.
Answer and direct incoming phone calls, emails, and visitors in a professional and courteous manner.
Manage calendars, schedule meetings, interviews, and conference rooms for management and department staff.
Prepare, edit, and distribute correspondence, reports, presentations, production documents, meeting agendas, and other business communications.
Maintain accurate filing systems for operational, production, quality, and administrative records in both electronic and physical formats.
Perform data entry and maintain confidential employee, production, and departmental records.
Utilize AI-assisted tools (e.g., document drafting, meeting summaries, scheduling support, reporting, and presentation preparation) to improve administrative efficiency and productivity.
Coordinate office supply inventory and order materials as needed.
Handle incoming and outgoing mail, shipping documents, and deliveries.
Perform general administrative duties including copying, scanning, filing, document control, and record retention.
Complete special projects and administrative assignments as directed by management.

Cross-Functional Coordination

Coordinate communication between Production, Quality, Engineering, Human Resources, Finance, Purchasing, Maintenance, and other departments.
Assist department managers with tracking action items, schedules, and project deadlines.
Support onboarding activities by preparing new hire documentation, coordinating orientation schedules, and maintaining employee files.
Assist with coordinating interviews, training sessions, and employee meetings.
Maintain departmental calendars and ensure timely communication of meetings, deadlines, and company events.

Production & Operational Support

Assist in preparing daily, weekly, and monthly production reports and operational summaries.
Collect and organize production, quality, attendance, and inventory data for management review.
Support document control by maintaining work instructions, standard operating procedures (SOPs), forms, and other controlled documents.
Coordinate the distribution of updated procedures and documentation to applicable departments.
Assist management with preparing reports, presentations, and supporting documentation for operational meetings and business reviews.

Event & Administrative Coordination

Coordinate logistics for company meetings, employee events, training sessions, audits, customer visits, and vendor meetings.
Prepare meeting materials, agendas, attendance records, and meeting minutes.
Assist with organizing company events, recognition programs, and plant activities.
Coordinate travel arrangements, accommodations, and itineraries for management when required.

Customer & Vendor Support

Serve as a professional point of contact for visitors, customers, suppliers, contractors, and external partners.
Coordinate visitor schedules, meeting arrangements, and facility access in accordance with company procedures.
Assist with maintaining vendor and customer documentation as requested.

Qualifications

Associate's degree in Business Administration, Office Administration, or a related field required, Bachelor's degree preferred.
2–5 years of administrative, secretarial, or office support experience, preferably in a manufacturing or industrial environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience working with ERP systems, document management systems, or manufacturing software is preferred.
Familiarity with AI-assisted tools for document preparation, reporting, scheduling, and communication is preferred.
Ability to maintain confidentiality while handling sensitive business and employee information.

Key Competencies

Excellent organizational and time management skills.
Strong verbal and written communication abilities.
High attention to detail and accuracy.
Strong customer service and interpersonal skills.
Ability to manage multiple priorities in a fast-paced manufacturing environment.
Professionalism, discretion, and confidentiality.
Proactive problem-solving and follow-through.
Ability to work independently and collaboratively across departments.
Strong proficiency with Microsoft Office and digital office technologies.
Ability to leverage AI and productivity tools to improve efficiency, reporting, and communication.

Pay: From $59,300.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Application Question(s):

Are you authorized to work in the United States without sponsorship?
What are your salary expectations?

Work Location: In person

Quick Apply

Refine Your Search

secretary program administration jobs

Secretary

Prison Education Program (PEP) Correspondence-based Instructor

Startup Secretary

Centralia-Secretary-Attendance (Centralia HS) 26-27

Secretary I, II - Maui District Administration, Hana-Lahainaluna-Lanai-Molokai Complex Area

Legal Assistant – Corporate

Public Utilities/Water/Wastewater Operator

Faith Formation Director

Highway Director

Intellectual Property Legal Assistant

Practical Nursing Supervisor

Bilingual Secretary

Litigation Legal Secretary (5 yrs Litigation Experience Required)

Accounting & AR Specialist

Business Manager

Chief Medical Officer (Physician)

Estimating Manager

MPAA Unit Clerk- Corrections- Local Candidates only

Executive Director

Litigation Secretary

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