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Studio Coordinator

Outdoor Research LLC -
Seattle, WA

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Job Details

Full-time
$85,000 - $95,000 a year

Qualifications

Project team coordination
Vendor relationship building
YouTube
Workflow management (operations management method)
Spreadsheets
Video production project leadership
Team scheduling
Brand wardrobe management
Mid-level
Product photography
Talent pipeline development
Production planning
Quality issues
Vendor relationship management
Organizational skills
Schedule creation
Content scheduling
Vendor contract management
Scope management
Image quality checks
Project resource management
Pre-production
Supplier relationship management (SRM)
Red flag analysis
Company guidelines standards in production
Crew management
Production scheduling
Project stakeholder communication
Logistics planning
Progress tracking (project management tasks)

Full Job Description

Location: Hybrid - Seattle, WA (4 days in office to start, moving three, after 12 months.)

Rate: $85,000 - $95,000 Annual

The Role:

The Studio Coordinator owns the operational execution of Outdoor Research's internal studio. From production calendar management and crew coordination to hands-on photography and video shoots. This role is the operational backbone of OR's content production function, ensuring that studio campaigns, seasonal photoshoots, sales meeting assets, and YouTube productions are planned, staffed, executed, and delivered on time.

The primary responsibility is to project manage product photography needs with strong organizational skills to provide updates, isolate bottlenecks, and optimize existing workflows. Secondary responsibility is maintaining studio space and filling in productions gaps for creative needs as they emerge.

What you’ll do

Product Photography Calander

Own and maintain the product photography calendar, working with the Production team to build the seasonal shoots for execution and delivery.
Sequence productions against brand team deadlines, wholesale sell-in windows, and DTC launch milestones
Identify scheduling conflicts, resource constraints, and production risks early and resolve them before they become problems
Communicate the calendar clearly and consistently to all internal stakeholders

Production Planning & Execution

Translate creative briefs into actionable production plans, shot lists, call sheets, crew requirements, equipment lists, and day-of schedules
Own pre-production logistics and work with Production team.
Monitor production progress against plan during active shoots; adjust sequencing and priorities in real time to protect deliverables
Manage post-production handoff and ensure assets are properly organized, named, and routed to the appropriate team for retouching, editing, and final delivery
Seasonal shoot spreadsheet ownership,
Sample validation and organization
Post-production handoff

Sport Category & Styling Authenticity

Maintain working knowledge of OR's core performance categories. Snow (ski/snowboard/backcountry), mountain bike, trail running and Alpine; sufficient to ensure models are styled, accessorized, and moving authentically on set
Understand how athletes dress and move within each category: layering systems, pack selection, helmet and goggle pairing, glove choice, boot compatibility, riding or skiing posture and apply that knowledge as an active quality check during studio shoots
Flag styling inconsistencies before they are captured — wrong kit combinations, inauthentic accessorizing, or movement that reads as staged rather than sport-native
Treat sport authenticity as a brand standard, not a creative preference. Endemic audiences, wholesale buyers, and athletes will identify inauthenticity immediately, and studio content that misses this undermines the brand's credibility in its core markets

Crew & Vendor Management

Identify, vet, and build a reliable production crew across disciplines photographers, videographers, stylists, production assistants that are appropriate to each shoot's scale and budget
Manage freelancer and vendor relationships: scope agreements, scheduling, on-set direction, and on –set producing and delivery expectations.
Build a roster of trusted crew that can be deployed efficiently across OR's annual production cadence

Quality & Brand Standards

Ensure all studio-originated assets meet OR's brand standards, creative intent, and technical specifications
Review work at key production milestones to prevent downstream rework
Flag quality issues, missing assets, or brief discrepancies before they reach post-production

What This Role Is Not:

This role does not set creative direction, own brand strategy, or manage the social media calendar. It is not a pure photography role and operational ownership is equally weighted and non-negotiable. It is not an entry-level position for someone who wants to grow into production; it requires someone who already understands how professional shoots are built and run; a portfolio must be submitted. And it is not a role where reactive, deadline-driven execution is acceptable as a permanent operating mode, the expectation is that productions are proactively planned, not heroically rescued.

Apply Now

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