Top 973 Subcontracts administrator Jobs

Construction Project Administrator
BOTHAR Construction, LLC —Binghamton, NY
- $70,000 - $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Health insurance
- Dental insurance
Quick Apply
4d
Contract Administrator
Vance Brothers —Kansas City, MO
- $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Contract Administrator
HMA Contracting Corp —Schaghticoke, NY
- $55,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
5d
Contract Administrator
Confidential —Indianapolis, IN
- $55,000 - $70,000 a year
- Full-time
- Customer service
- Writing skills
- Research
- Health savings account
- Health insurance
Quick Apply
13d
Accounts Receivable Manager
Centerline Striping Company, Inc. —Elk Grove, CA
- $60,000 - $90,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
9d
Subcontract Administrator III
The Judge Group —Merritt Island, FL
- $55 - $65 an hour
- Full-time
- Oracle
- 5 years
- Office
Quick Apply
Project Superintendent - Medical Construction Experience
S.C. Anderson, Inc. —Bakersfield, CA
- $110,000 - $125,000 a year
- Full-time
- Construction site
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Sr. Subcontracts Administrator
MasTec Industrial —Centennial, CO
- $80,000 - $110,000 a year
- Weekends as needed
- Microsoft Word
- Background check
- Microsoft Excel
- Mileage reimbursement
- AD&D insurance
1d
Construction Contract & Billing Administrator
PaveWest General Engineering —Artesia, CA
- $60,000 - $85,000 a year
- Full-time
- Mid-level
- Office
- QuickBooks
- Health insurance
- Dental insurance
Quick Apply
3d
Construction Administrator
Elite Mechanical, Inc. —‘Aiea, HI
- From $40,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
- Health insurance
Quick Apply
11d
Supply Chain Purchasing Compliance Specialist (Anaheim, CA)
Can-Am Consultants —Anaheim, CA
- $50 - $70 an hour
- Full-time
- Office
- Analysis skills
- Bachelor's degree
- Health savings account
- Paid holidays
Quick Apply
Subcontracts Administrator
PavCon, LLC —Remote
- From $75,000 a year
- Full-time
- Remote
- Mid-level
- Analysis skills
- Bachelor's degree
- Paid parental leave
- Paid holidays
Quick Apply
2d
Supply Chain Purchasing Compliance Specialist (Herndon, VA)
Can-Am Consultants —Reston, VA
- $50 - $70 an hour
- Full-time
- Office
- Analysis skills
- Bachelor's degree
- Health savings account
- Paid holidays
Quick Apply
Supply Chain Purchasing Compliance Specialist (Camden, NJ)
Can-Am Consultants —Camden, NJ
- $50 - $70 an hour
- Full-time
- Office
- Analysis skills
- Bachelor's degree
- Health savings account
- Paid holidays
Quick Apply
Bridge Estimator
Rieth-Riley Construction —Indianapolis, IN
- Full-time
- Background check
- 5 years
- Engineering
- Health savings account
- AD&D insurance
Quick Apply
12d
Contract Administrator
Carr & Duff, LLC —Huntingdon Valley, PA
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Construction Administrator
Owen Electric Company, Inc. —Saint Augustine, FL
- $22 - $25 an hour
- Full-time
- Background check
- Mid-level
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
Contract Administrator
SNI Companies —Saint Augustine, FL
- $90,000 - $110,000 a year
- ERP systems
- Bachelor's degree
- Business Administration
Quick Apply
Endpoint Administrator
JFC Global —Lancaster, PA
- Up to $110,000 a year
- Full-time
- Hybrid work
- Mid-level
- Windows
- Microsoft Office
- Profit sharing
- 401(k) matching
Quick Apply
3d
Supervisor, Generation – Electrical & Controls
Strategic Staffing Solutions —Apollo Beach, FL
- $100,000 - $120,000 a year
- Overtime
- Hybrid work
- Writing skills
- Engineering
- Ability to climb stairs
Quick Apply
9d

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Construction Project Administrator

BOTHAR Construction, LLC -
Binghamton, NY

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year
4 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Microsoft Word
Customer communication
Microsoft Excel
Customer service
Construction contract administration
Salesforce
SharePoint
Project contract management
Adobe Acrobat

Full Job Description

Position Summary

The Construction Project Administrator provides administrative and project support for multiple heavy highway construction projects. This position is responsible for managing project documentation, coordinating contract administration, processing project correspondence, supporting subcontract administration, maintaining compliance documentation, and assisting Project Managers with the day to-day administrative functions necessary for successful project delivery. This position is essential to ensuring our projects remain organized, compliant with contract requirements, and supported through timely communication and accurate record keeping.

Primary Responsibilities

Project Documentation

Establish and maintain complete electronic and hard-copy project files.
Maintain organized project records throughout the life of each project.
Create and maintain project logs, including: o Submittal Logs o RFI Logs o Change Order Logs o Shop Drawing Logs o Material Certification Logs o Contract Correspondence Logs
Maintain organized records of owner correspondence.
Prepare meeting agendas and meeting minutes when requested.
Prepare documentation for Time and Material cost analysis
Prepare documentation for Change Order’s
Assist in assembling project closeout documentation.

Submittals and RFIs

Prepare and distribute material and shop drawing submittals.
Maintain the project submittal register.
Track the review status of all submitted documents.
Follow up with suppliers, subcontractors, engineers, and owners to facilitate timely reviews.
Prepare and distribute Requests for Information (RFIs).
Maintain current RFI logs and response tracking.

Contract Administration

Prepare subcontract agreements.
Coordinate execution of subcontract agreements.
Maintain subcontractor insurance certificates and required documentation.
Track subcontract compliance with contractual requirements.
Maintain project correspondence and contract documentation.
Coordinate execution of change order documentation as directed by the Project Manager.

Financial Administration

Process subcontractor payment applications.
Collect supporting documentation for subcontractor payments.
Assist Project Managers with owner payment application documentation.
Coordinate invoice processing with the Accounting Department.
Maintain records supporting project billings.
Track subcontract balances and retainage.
Prepare Time & Material (T&M) cost analyses and supporting reports for extra work performed under force account or time and material directives.
Prepare change order cost analyses and supporting documentation for review by the Project Manager, including labor, equipment, material, subcontractor, and other associated project costs.

Compliance

Assist in maintaining compliance with owner, regulatory, and contractual requirements by:

Tracking required project documentation.
Maintaining prevailing wage and labor compliance documentation when applicable.
Maintaining DBE participation documentation.
Organizing material certifications and testing documentation.
Assisting with project audits.
Supporting project closeout requirements.

Communication

Maintain professional communication with owners, subcontractors, suppliers, engineers, inspectors, and internal staff.
Coordinate project meetings as requested.
Monitor outstanding documentation and proactively follow up with responsible parties.
Support multiple Project Managers and projects simultaneously while maintaining accuracy and organization.

General Expectations

Employees in this position are expected to:

Maintain strict confidentiality regarding company and project information.
Exercise professionalism in all communications.
Demonstrate initiative by identifying and resolving administrative issues before they become project delays.
Maintain organized project files at all times.
Meet deadlines established by owners, Project Managers, and company leadership.
Work collaboratively with all departments.
Continually improve administrative processes and efficiencies.

Required Skills

The successful Construction Project Administrator should demonstrate:

Exceptional organizational skills.
Strong written and verbal communication.
Attention to detail.
Time management and prioritization.
Professional customer service.
Ability to work independently.
Ability to manage multiple deadlines simultaneously.
Problem-solving skills.
Adaptability in a fast-paced construction environment.

Work Environment

This position is primarily office-based but may require periodic visits to active construction sites. Site visits require compliance with all company safety policies, including the use of appropriate personal protective equipment.

Performance Expectations

Performance will be evaluated based on:

Accuracy of project documentation.
Organization and maintenance of project files.
Timeliness of submittals and project correspondence.
Responsiveness to Project Managers and field personnel.
Ability to prioritize multiple projects.
Professional communication.
Initiative and problem-solving.
Overall contribution to successful project delivery.

AN EQUAL OPPORTUNITY EMPLOYER

Pay: $70,000.00 - $90,000.00 per year

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

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