JOB
READVERTISEMENT
Position Fiscal Specialist
Position Number: 0081509
Hiring Unit: VP Budget & Finance/CFO, System Administrative Services
Location: Manoa Campus
Date Posted May 4, 2026
Closing Date: Continuous until filled, first review June 11, 2026.
Band: B
Salary : salary schedules and placement information
Additional Salary Information: Minimum $5,434/month, $5,640/month (eff. 7/01/2026)
Full Time/Part Time: Full-time
Temporary/Permanent: Permanent
Funding: General
Duties and Responsibilities
- Responsible for the provision of purchasing and procurement of goods, and services within fiscal authority, including signing authority up to $25,000.
- Audits program initiated documents to ensure compliance with State, Federal and University policies and procedures. This includes certifying availability of funds and evaluating legality of expenditures.
- Finalizes the issuance of appropriate fiscal and procurement documents. This also includes reviewing and approving documents for compliance with budgets and University policies.
- Responsible for contract administration functions for the department, including assisting in the development and review of technical specifications, and annual renewal requests from service provider, utility maintenance vendors, etc.
- Maintains the Accounts Payable system for all Systemwide offices, initiating follow-up with vendors and departmental requisitioners as necessary to ensure timely and proper payments, and to avoid lapsing of funds.
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Fields questions independently on routine procurement and fiscal matters, seeking guidance from supervisor only on unusual, complex, or sensitive situations.
- Ensures proper and accurate inventory management and control. Responsible for annual inventory review, approves acquisition, disposal and transfers to ensure accountability and accuracy in accordance with specific State and Federal guidelines.
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Assists with the administrative processes of developing, monitoring and analyzing budget execution and program expenditure plans.
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Reviews, analyzes and evaluates program expenditures and performance with planned budgetary and programmatic objectives as well as directing appropriate offices to take corrective actions.
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Assists with financial reports, and reconciliation for System funds.
- Responsible for Accounts Receivables including the billing, collection, and deposits into University controlled accounts.
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Assists with the collection, analysis and evaluation of financial data for University use in response to inquiries from the State Legislature, federal and state agencies, and other organizations.
- Responsible for the coordination of telecommunication and computing systems including Kuali, PeopleSoft, Banner, P-cards, etc. including serving as liaison with ITS, Banner, Telecom offices.
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Other duties as assigned.
(* Denotes Essential Functions)
Minimum Qualifications-
Possession of a baccalaureate degree in business administration, accounting, finance, or related field and 3 years of progressively responsible professional experience with responsibilities for accounting, auditing, finance, business development, or management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
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Considerable working knowledge of principles, practices and techniques in the area of governmental accounting, finance, or business administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
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Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with higher education or business management.
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Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
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Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
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Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
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Demonstrated ability to operate a personal computer and apply word processing software.
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If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
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Ability to plan, organize, and lead administrative and organizational processes as applied to the management of programs, policies, and operations.
Desirable Qualifications-
Familiarity with University administrative and budgeting policies and procedures.
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Familiarity with the University's financial management system Kuali.
To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating your interest in the position and how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from time of application to email copies of your transcripts to
[email protected]. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS MAY NOT BE CONSIDERED.
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries:
Sierra Uchima-Pyun, 808-956-3169,
[email protected] EXAMPLE OF DUTIES
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
