Top 27 Temp|activations scheduling Jobs

Meeting Planner
Promotional Products Association International —Irving, TX
- Weekends as needed
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Per Diem Secretarial Float
SUNY Upstate Medical University —Syracuse, NY
- $18.50 - $28.36 an hour
- Per diem
- Mid-level
- Administrative experience
- High school diploma or GED
Human Resources Coordinator - Temp
AEG Worldwide —Los Angeles, CA
- $23 - $25 an hour
- Temporary
- Microsoft Outlook
- Bachelor of Science
- Writing skills
- Health savings account
- Paid holidays
4d
Brand Activation Manager
Advantage Solutions —Baton Rouge, LA
- $68,640 - $78,000 a year
- Weekends as needed
- Microsoft Excel
- Up to 50% travel
- Computer literacy
- Opportunities for advancement
MA (Temp)
INDIAN HEALTH COUNCIL INC —Santa Ysabel, CA
- $26.69 - $28.60 an hour
- Temporary
- CPR Certification
- Microsoft Excel
- Microsoft Outlook
- 403(b) matching
- Paid holidays
Quick Apply
6d
MA/Limited X-ray Tech (Temp)
INDIAN HEALTH COUNCIL INC —Valley Center, CA
- $35.75 - $40.18 an hour
- Temporary
- 18 years or older
- CPR Certification
- Microsoft Excel
- 403(b) matching
- Paid holidays
Quick Apply
Senior Program Manager
AgileOne —Rosemead, CA
- $95,300 - $139,800 a year
- Email
- Hybrid work
- 7 years
- Microsoft Outlook
- Computer literacy
- Paid holidays
- Disability insurance
Quick Apply
Executive Sous Chef
Zaytinya DC —Washington, DC
- Weekends as needed
- Google Workspace
- ServSafe
- 5 years
- Health insurance
- Retirement plan
Quick Apply
Executive Sous Chef
Jaleo Las Vegas —Las Vegas, NV
- $80,000 - $90,000 a year
- Weekends as needed
- Google Workspace
- ServSafe
- 5 years
- Health insurance
- Retirement plan
Quick Apply
RN II
Health & Human Services Comm —Richmond, TX
- $6,579.41 - $7,761.50 a month
- Extended hours
- 18 years or older
- Nursing
- RN License
- Health insurance
- Opportunities for advancement
Quick Apply
11d
Travel RN - Med/Surg - Oncology
American Traveler —Boston, MA
- $2,961.11 a week
- 8 hour shift
- Nursing
- Microsoft Excel
- Microsoft Outlook
Quick Apply
12d
RN II - Direct Care
Health & Human Services Comm —Denton, TX
- $6,579.41 - $7,761.50 a month
- Extended hours
- 18 years or older
- Nursing
- RN License
- Health insurance
- Opportunities for advancement
Quick Apply
Nurse II
Health & Human Services Comm —El Paso, TX
- $6,579.41 - $7,761.50 a month
- Extended hours
- 18 years or older
- Nursing
- RN License
- Health insurance
- Opportunities for advancement
Quick Apply
Nurse II - Direct Care RN
Health & Human Services Comm —Lubbock, TX
- $6,579.41 - $7,761.50 a month
- Extended hours
- 18 years or older
- Nursing
- RN License
- Health insurance
- Opportunities for advancement
Quick Apply
Nurse II - Acute Care RN
Health & Human Services Comm —San Antonio, TX
- $6,579.41 - $7,761.50 a month
- Extended hours
- 18 years or older
- Nursing
- RN License
- Health insurance
- Opportunities for advancement
Quick Apply
Registered Nurse II
Health & Human Services Comm —Brenham, TX
- $6,579.41 - $7,761.50 a month
- Extended hours
- 18 years or older
- Nursing
- RN License
- Health insurance
- Opportunities for advancement
Quick Apply

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Per Diem Secretarial Float
SUNY Upstate Medical University —Syracuse, NY
Routinely answers calls prior to voicemail activation. Performs secretarial duties under general supervision including but not limited to: -Scheduling…
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Patient Service Representative - Outpatient Rehab (Float Per Diem)
Hartford Hospital —South Windsor, CT
Answers incoming calls, evaluates priority, and directs calls according to the urgency and subject matter. The Patient Service Representative performs a variety…
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Meeting Planner

Promotional Products Association International -
Irving, TX

Apply Now

Job Details

Full-time

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
401(k) matching
Flexible schedule

Qualifications

Teamwork
Multitasking
Microsoft Office
Attention to detail
Problem-solving
Organizational skills
Adaptability
Professionalism

Full Job Description

Meeting Planner

Location: Irving, TX

Reports to: Senior Manager, Events & Expositions

Job Summary:

The Meeting Planner is responsible for supporting the planning, organization, and execution of the association’s annual PPAI Expo and 4-5 membership Events throughout the year. This position requires strong attention to detail, organizational abilities, and proactive problem-solving skills to ensure seamless event execution.

Travel Requirements:

This role requires travel to support key events, including:

January: The PPAI Expo

May: North American Leadership Conference (NALC)

June: Women’s Leadership Conference (WLC)

September: Responsibility Summit

October: Leadership Development Conference (LDC)

Site Visits: Throughout, As Needed

Key Responsibilities:

Event Logistics (25%)

Manage meeting details, including food and beverage selections, audiovisual requirements, timelines, room diagrams, and onsite execution. Review BEOs, MEOs, and function orders with venues / vendors to ensure accuracy.

The PPAI Expo Logistics (25%)

Oversee meeting space assignment and allocation, ancillary space requests, and internal & external food and beverage orders. Coordinate billing, audiovisual needs, timelines, and room setups while working collaboratively to ensure seamless execution.

Event Onsite Support (15%)

Oversee setup and breakdown of events, ensuring all logistical components- such as AV, food and beverage, room sets, and venue logistics- are executed as planned.

Expo Onsite Support (15%)

Oversee onsite logistics, ensuring seamless execution across key meeting spaces, including but not limited to General Session, Breakout Rooms, Show Floor food and beverage activations, and internal functions. Maintain visibility throughout external meeting spaces, proactively addressing logistical challenges. Manage and guide 1-2 temporary meeting planners, ensuring all onsite coordination follows established plans.

Budget and Invoicing (5%)

Assist in budget development and expense tracking, ensuring all costs are property reconciled and aligned with financial objectives.

Milestone & Timeline Management (5%)

Maintain and track critical deadlines to ensure all key event milestones are met.

Other Duties as Directed (5%)

Participate in miscellaneous projects and assignments that support the Expositions & Events team.

Experience Requirements:

2+ years of experience in event management.

Knowledge, Skills and Abilities:

Exceptional Organizational & Time Management: Ability to multitask, prioritize effectively, and meet tight deadlines.
Attention to Detail & Adaptability: High attention to detail, problem-solving, and flexibility to handling onsite changes.
Effective Conflict Resolution & Problem Solving: Skilled in negotiation skill and strategic thinking to tackle challenges and resolve conflict efficiently.
Microsoft Office Suite Proficiency: Expertise in Outlook, Word, Teams, Excel, and PowerPoint.
Financial Management: Ability to budget, track expenses, and ensure cost-effective event execution.
Professional Customer Service: Maintain professionalism, communicate effectively in high-pressure situations

Specific Qualifications:

Independent and Proactive Work Style: Able to manage tasks efficiently, complete projects, and identify opportunities for process improvements.
Clear & Effective Communication: Comfortable working with both internal teams and external partners to ensure smooth coordination.
Team-Oriented & Composed Under Pressure: Works well in a collaborative environment and remains steady in fast-paced situation.
Flexible & Adaptable Approach: Maintains a positive attitude and adjusts effectively to changing needs.

Association-Wide Responsibilities & Values (expectations of everyone):

Provide honest and ongoing communication as needed to support success throughout the organization.
Meet established deadlines for all projects, reports and communications for all audiences both internally and externally.
Provide high-quality products, reports, communications and projects for all audiences internally and externally.
Be fair, consistent, responsive and supportive of leaders, staff, board members, members and vendors.
Help PPAI to continually seek improvement. Be prepared to personally manage changes taking place within PPAI and the industry.
Be empowered, accountable and responsible for your career success, actions, influence and impact upon the organization as a whole.
Foster cultural values, mission and overall organizational guidelines of PPAI.

Job Status:

FLSA Status (Exempt / Non-Exempt): Exempt
Compensation (Hourly / Salary): Salary
Job Status (Full-Time /Part-Time /Temp): Full-Time
Daily Schedule (Start time Flexible / Not Flexible): Flexible
Work Location: Position must work from HQ location with Hybrid Remote Work Model

Physical Activity:

Manual Labor & Heavy Lifting: Involves lifting, carrying, and positioning event equipment and materials
Frequent Walking & Active Movement: Extensive on-foot travel throughout event spaces to oversee setup and logistics
Dynamic Physical Tasks: Requires pushing, pulling, bending, and stooping to assist with setup and adjustments.
Prolonged Standing & Sitting: Alternates between stationary and active roles depending on event needs.
Endurance & Stamina: Long work hours, extended workweeks, and high-energy demands, especially during peak event periods.

Work Environment:

Office environment
Trade show floor or event venues
Temperature-controlled environment
Travel: Must be able to travel, work weekends, and long hours as event scheduling may require.

Job Type: Full-time

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Paid time off
Vision insurance

Application Question(s):

How many years of HubSpot or Similar program experience do you currently have?
Travel is required for this position, are you willing to travel?
What pay range are you seeking?
How many years of event management experience do you have?
Are you local and willing to work onsite multiple days per week at PPAI HQ in Irving, TX on a hybrid remote work schedule?
Are you authorized to work in the United States?

Work Location: Hybrid remote in Irving, TX 75038

Apply Now

Refine Your Search

temp|activations scheduling jobs

Meeting Planner

Per Diem Secretarial Float

Human Resources Coordinator - Temp

Brand Activation Manager

MA (Temp)

MA/Limited X-ray Tech (Temp)

Senior Program Manager

Executive Sous Chef

Executive Sous Chef

RN II

Travel RN - Med/Surg - Oncology

RN II - Direct Care

Nurse II

Nurse II - Direct Care RN

Nurse II - Acute Care RN

Registered Nurse II

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