Careers by Empowering Futures, Building Communities
Imagine going to work each day knowing that your efforts positively impact individuals and communities. As a global movement and the nation's leading nonprofit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility, the YMCA of Greater San Francisco offers more than just a job—we offer a career with a future and the opportunity to make a lasting difference in your community. At the Y, you can uncover your passion and build a lifelong career addressing some of the nation's most pressing social issues.
Our Organizational Culture
At the YMCA of Greater San Francisco, we are committed to demonstrating values that aim to building strong communities where you can Be, Belong and Become. With Truth & Courage, we strive to understand and act on individual and societal truths. We ensure a safe and inclusive environment with Authenticity & Accessibility, allowing everyone to participate according to their needs. Our approach is Dependable & Creative, as we respond to community needs through strong partnerships. Above all, we embody Dignity & Empathy, treating everyone with respect and compassion, and recognizing the inherent dignity in all individuals.
MINIMUM QUALIFICATIONS
Working Experience
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Minimum 5 years in facilities and/or buildings and grounds mechanical maintenance.
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Ability to coordinate and supervise independent contractors.
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Project management/planning experience to include cost estimating, budgeting, RFP negotiation/contracts and scheduling.
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Excellent knowledge base of facilities infrastructure and structural.
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Working knowledge with building and grounds life safety systems and mechanical systems; electrical and plumbing systems, carpentry and other related areas.
- Strong attention to detail and the skill to deliver excellent and timely quality control services required
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Knowledgeable with the components of an Environmental Health and Safety Program, CAL-OSHA safety standards and regulations and HVAC preventive maintenance practices.
- Knowledgeable with employee safety and disaster preparedness training requirements and delivery in compliance with federal, state, and local regulations
- Understanding of SDS statements, usage of HAZMAT products and ability to train other staff or volunteers in safe use of potential hazardous or non-hazardous materials
- Know how to use various types of hand and power tools to directly perform mechanical repairs and services
- Know how to make various major and minor maintenance repairs that fall into the category of a typical “jack of all trades” or “handyman” position. (i.e. cleaning sewer lines as needed with “snake drains”)
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Familiarity with kitchen and health facility equipment is very helpful.
Administrative Skills
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Computer proficiency to include Office 365.
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Strong attention to detail.
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Strong communication, organizational, multi-tasking and prioritization skills.
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Must have excellent interpersonal, relationship building and leadership skills.
Education, Licenses, & Certifications
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HS Diploma Required
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Must have Valid driver’s license and clean driving record.
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CPO (Certified Pool Operator) certification must be obtained within the first 6 months.
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Trade certifications such as FMP, CFM, PMP, etc., highly desirable
WORK ENVIRONMENT/MINIMUM PHYSICAL REQUIREMENTS
- You must have the physical, visual, and auditory ability to perform the essential functions of the job with or without reasonable accommodations.
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All employees working with the YMCA are considered to have supervisory or disciplinary action relationship over minors. Fingerprints will be taken upon commencement of employment and will be submitted to the Association Office human resources department prior to beginning the first day of work.
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Work involves moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises. Must have the physical ability to occasionally lift and/or move heavy equipment - approximately 50 lbs.
ESSENTIAL FUNCTIONS
Facility Management
- Maintain assigned building sites in accordance with all relevant building and safety regulations; CAL-OSHA Compliance.
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Manage assigned branch facility budgets.
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Ensure a safe work environment and well-maintained building by monitoring the safety and cleanliness of all facilities always, including janitorial vendor audits for assigned facility locations.
- Supervise Facilities staff (full time, part time, and contracted) as required.
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Manage and schedule daily, weekly, monthly, quarterly, and annual preventative maintenance activities, which include cleaning and repair inspections.
- Assign and prioritize CMMS work orders and preventative maintenance tasks to facility staff as needed.
- Respond to emergencies as needed for assigned facility locations (this is an on-call position for emergencies)
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Maintain procurement needs for assigned facilities, including janitorial supplies.
Project Management
- Manage the solicitation of bids or proposals for small projects, including bid leveling efforts to recommend vendor selection.
- Assist with contracting and value-engineering efforts with selected vendor.
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Communicate regularly with consultants, contractors, and stakeholders to coordinate site visits, track meeting notes, and follow up on action items.
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Oversee vendor payments and ensure payments are received and tracked.
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Manage assigned small projects through planning, budgeting, executing, and final reporting.
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Facilitate project meetings, as needed, to coordinate all parties.
YMCA LEADER COMPETENCIES
ADVANCING OUR MISSION & CAUSE
Facilitates, co-creates, and implements equitable change for the good of the organization and/or community; Builds bridges with others in the community to ensure the Y’s work is community-focused and welcoming of all, providing community benefit; Secures resources and support to advance the Y’s work; Engages volunteers and promotes social responsibility at all levels of the organization.
BUILDING RELATIONSHIPS
Creates sustainable relationships within the Y and with other organizations in service to the community; Listens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y’s cause; Values all people for their unique talents, and takes an
active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence.
LEADING OPERATIONS
Makes informed decisions based on logic, data, and sound judgment; Manages the Y’s resources responsibly and sustains the Y’s nonprofit business model; Executes superior technical skills for the role; Creates and implements new and relevant approaches and activities that improve and expand the Y’s work and impact in the community; Ensures program or project goals are met and intended impact occurs.
DEVELOPING & INSPIRING PEOPLE
Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential; Demonstrates ability to understand and manage emotions effectively in all situations.
While all competencies are significant the following are critical to success in this position:
- Facilitates, co-creates, and implements equitable change for the good of the organization and/or community.
- Creates sustainable relationships within the Y and with other organizations in service to the community.
- Ensure program or project goals are met and intended impact occurs.
- Demonstrates ability to understand and manage emotions effectively in all situations.
EFFECT ON END RESULTS
The effectiveness of this position should be measured by:
- Overall effectiveness of with which the Facilities Department accomplishes all department goals and projects.
- Maintained or reduced operational expenditures.
- Limited downtown for services; operational uptime is prioritized.
- Proactive approach to maintenance programs (preventative maintenance).
- Clean, safe, healthy, and welcoming environment for members and employees.
Disclaimers
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Must successfully complete a background screening, including criminal and employment verification. Some positions may also require a credit check.
- All duties and responsibilities are essential job functions subject to reasonable accommodation. The YMCA of Greater San Francisco promotes an equal employment opportunity workplace, which includes reasonable accommodation for otherwise qualified disabled applicants and employees. Please contact your manager if you have any questions about this policy or these job duties.
- This job description may not be all-inclusive, and employees are expected to perform other duties as assigned by management. Job descriptions and duties may be modified by management as needed.
- Job offers are conditional and contingent upon background clearance. Pursuant to the San Francisco Fair Chance Ordinance and CA Fair Chance Act, we will consider qualified applicants with arrest and conviction records for employment.
Salary Description
The Facilities Manager position offers compensation of $72,000-78,000 per year. This rate is based on salary benchmarking for similar roles and is aligned with grant fund approvals and requirements for the position.
