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Part-Time Building Secretary -5 hour/day

Ambridge Area School District -
Ambridge, PA

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Job Details

Part-time
7 days ago

Qualifications

Computer operation
Confidential information handling
Word processing
Spreadsheets
Basic math
Parent collaboration
Special education
English
High school diploma or GED
Content development
Computers (educational technologies)
Parent communication in school administration
Presentation preparation
Productivity software
Content review
Editing
Quality data entry

Full Job Description

Purpose/Summary

To provide confidential secretarial, clerical and administrative support to the Director of
Education; to contribute to the smooth and efficient operation resulting in a maximum positive impact on
educational environment; to maintain records and materials, manage budgets and spending; to act as an
overall department lead; to act as a liaison and information conduit among the department, students,
staff members, parents, and community

Essential Duties and Responsibilities

Provide administrative support to the Director of Education including, but not limited to
preparation of presentations, confidential files, tracking, calendar management, correspondence
and answering all incoming calls.
Create, write and generate communications and documents as requested by supervisor.
Complete scheduling tasks, organizational activities and general functions of the department.
Plan, coordinate, and execute specialized projects.
Monitor department budget; generate requisitions and process purchase orders and requisitions;
complete invoices; serve as a liaison with vendors as needed.
Act as a liaison with teachers, administrators, school psychologist and parents/guardian, in
communicating effectively and efficiently to manage and maintain timeframes of evaluations and
reevaluations reports and other legal documents.
Process submitted IEPs and review for accuracy and compliance.
Process enrollment, placement and withdrawal materials for special education students.
Responsible for the tracking and submission of district Medical Access data for eligible students.
Assist with scheduling, management and interviewing of job applicants.
Create electronic records that comply with State and Federal reporting requirements.
Assist with the organization of parent/guardian meetings and presentations.
Fulfill other duties and tasks assigned by supervisor

Education and/or Experience

High School Diploma, Associates Degree preferred
Minimum two years of experience in related field

Certifications, Licenses, Registrations

Act 34/151/114/126/168 Clearances/Certifications required

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions. The requirements listed below are representative of the knowledge, skill and/or
ability required.

Knowledge and Abilities

Knowledge of K-12 Education and special education and ability to understand, manage and organize
resources to support the department. Ability to think critically and problem solve.

Academic Skills - Ability to learn the use of new technological resources and tools with minimal training.
Ability to read and understand reports and information pertaining to the area of special education.

Language Skills Must possess the ability to use the language in both oral and written form. Be able to
communicate information and ideas in speaking so others will understand. Knowledge of the structure
and content of the English language including the meaning and spelling of words, rules of composition,
and grammar. Ability to read, edit and formalize documents for public review and use. Ability to
communicate effectively with administration, staff, students and parents.

Math Skills Knowledge of arithmetic, their applications. Ability to use math skills to complete purchase
orders and budgets. Possess the ability to develop spreadsheets to manage data and maintain
appropriate timelines for reports.

Technology Skills Demonstrate competency with up-to-date computer software, including Word
processing and Excel. Familiarity with web 2.0 tools, online professional development and K-12 Web
based textbooks and instruction materials. Ability to manage and manipulate large databases of
information. Be able to generate Power Point presentations. Be able to enter data to generate
documents related to scheduling and workshop presentations. Knowledge of current office technology
devices and applications. Ability to understand content in order to organize, manage and communicate
electronically.

Reasoning Abilities Ability to problem solve, multi-task and utilize time and resources properly. Ability
to assist with the organization of synthesized information that is presented to the educational staff.

Other Skills and Abilities

Possess the ability to maintain high emotional energy.
Respond to community/parent inquiries and maintain a positive and proactive response to staff,
parents and community members.
Serve as a representative of the school and must possess the skills of discretion, confidentiality,
flexibility and adaptability to change.
Possess patience, sound judgment, and logical reasoning.
Concentrate with interruptions.
Understand and facilitate needs of various personality types.
Participate willingly in workshops or seminars.
Ability to sit for lengthy periods of time during tedious data entry tasks.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. This position is considered to be a SEDENTARY
Physical Demand Characteristic of Work position according to the physical demands strength rating of
the Dictionary of Occupation Title, Fourth edition published by the US Department of Labor. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment will vary from an office setting to more moderate situations such as conference
rooms or large group professional settings. The majority of time will be spent indoors with consideration
for adaptability to all weather conditions related to outdoor activities and/or travel. The employee must
be able to work in air-conditioned and heated environments under florescent lighting.

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Refine Your Search

web content administrator jobs

Part-Time Building Secretary -5 hour/day

SharePoint Administrator - TS/SCI with Polygraph

Documentum D2 Consultant

ECM Developer

Middle School Math Teacher

Elementary Math Teacher

7-12 Secondary Business, Computer, and Information Technology Teacher

Documentum D2 Consultant With open Text

Documentum D2

Preschool Teacher

Parish Administrator

Documentum Consulyamy (GC-USC)

Documentum D2

Documentum D2

Firm Administrator (Hybrid) - Growing CPA Firm

Marketing / Customer Service Manager

Documentum

Documentum D2

Windows Systems Administrator

SharePoint Systems Administrator

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