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Administrative Assistant

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Company: Aero Communications

Location: Morgantown, WV

Date Posted: August 11, 2014

Source: Aero Communications

Summary: The Administrator is primarily responsible for keeping track of all of the details concerning employees, work activity, vehicles, and tools and equipment contained within the Outside Plant (OSP) office location. The admin will work closely with the OSP OBU Manager and OSP Field Supervisors to stay on top of activity in each service area. The Regional Administrator will be the primary point of contact for departmental management, corporate management, and customers. Primary Duties and Responsibilities: This position is responsible for the following tasks: Manages multiple OBU location’s activity and should be able to make certain high level decisions by determining the time, place and sequence of actions to be taken on the basis of analysis of data. Possibility of supervisory duties including training, delegating responsibility and evaluating subordinate effectiveness. Makes sure that all necessary new hire paperwork is filled out for all the new employees hired by the ...
Summary: The Administrator is primarily responsible for keeping track of all of the details concerning employees, work activity, vehicles, and tools and equipment contained within the Outside Plant (OSP) office location. The admin will work closely with the OSP OBU Manager and OSP Field Supervisors to stay on top of activity in each service area. The Regional Administrator will be the primary point of contact for departmental management, corporate management, and customers. Primary Duties and Responsibilities: This position is responsible for the following tasks: Manages multiple OBU location’s activity and should be able to make certain high level decisions by determining the time, place and sequence of actions to be taken on the basis of analysis of data. Possibility of supervisory duties including training, delegating responsibility and evaluating subordinate effectiveness. Makes sure that all necessary new hire paperwork is filled out for all the new employees hired by the OBU Managers and processed within a few days of hiring. Administrator also tracks each employee from offer of employment through termination and functions independently with a minimum of direct supervision. Produces daily / weekly / monthly reports on departmental production, invoicing, and payroll. Any work activity that is performed by departmental employees will be reported to the Administrator and that information should be entered into a computer database and will be tracked, reported on, and invoiced on a weekly basis. Assists OSP OBU manager with the analysis of daily productivity pertaining to financial aspects of the OBU, including but not limited to, revenue projections, cost containment, weekly/monthly analysis, and remedial actions. Interfaces with the Field Supervisors and Warehouse staff to insure that any tools and equipment needed by the employee are in stock or on order by tracking vehicles and tools and equipment purchased for use within the departments from purchase through retirement or sale. Manages details pertaining to departmental assets such as vehicle inspection information, vehicle maintenance information, uniforms, and radios. Serves as the main point of contact for the department being one of the only stationary employees. The Administrator will answer incoming calls from customers and dispatch the information to the appropriate field personnel. Performs all other duties as assigned. Education and Experience: High school graduate or equivalent preferred Experience in the CATV industry is a plus. Minimum 6 Months of administrative and supervisory experience Should have excellent written and verbal communication skills Excellent computer skills are desired – Excel, Word etc. Should have excellent planning and organizational skills Ability to Multitask and Prioritize. Previous customer service experience is a plus. Miscellaneous Skills / Considerations: Must be able to pass a background check, per company policy. Must be a drug free individual
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