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Operations Trade Support Specialist

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Company: Smith Harvey Associates

Location: Boston, MA

Date Posted: April 24, 2014

Source: Smith Harvey Associates

Position:

Operations Trade Support Specialist Department:

Investment Operations Summary:
The Operations Trade Support Specialist is responsible for ensuring the timely settlement of all trades. This includes instructing & confirming trade details with brokers via our companies systems, working with internal trade groups and client service teams to resolve trade issues with custodian banks and brokers, anticipating and resolving unusual settlement situations, and maintaining delivery instructions on all systems. In addition, the Trade Support Specialist will also have some additional operations responsibilities, including reconciliation and group projects.

Responsibilities:
: Work with other Trade Settlement Administrator to settle all trades and help to ensure the trade entry process. : Electronic processing of trade confirmations via DTC connection to core systems. Reconcile broker confirmations to internal systems and produce affirmation files for downstream processing. : Utilize our companies DTC Match Program to review and match trades between our company and broker counterparties. Identify trade breaks, research and ...

Position:

Operations Trade Support Specialist Department:

Investment Operations Summary:
The Operations Trade Support Specialist is responsible for ensuring the timely settlement of all trades. This includes instructing & confirming trade details with brokers via our companies systems, working with internal trade groups and client service teams to resolve trade issues with custodian banks and brokers, anticipating and resolving unusual settlement situations, and maintaining delivery instructions on all systems. In addition, the Trade Support Specialist will also have some additional operations responsibilities, including reconciliation and group projects.

Responsibilities:
: Work with other Trade Settlement Administrator to settle all trades and help to ensure the trade entry process. : Electronic processing of trade confirmations via DTC connection to core systems. Reconcile broker confirmations to internal systems and produce affirmation files for downstream processing. : Utilize our companies DTC Match Program to review and match trades between our company and broker counterparties. Identify trade breaks, research and resolve prior to settle date of trades. : Respond to and resolve issues for trades between brokers and custody banks by working with our traders. : Utilize counterparty systems to upload trade data files, or email and fax trade allocation instructions to custodian banks, broker dealers and prime brokers for USD fixed income and equity trades. : Provide delivery instructions on a trade-by-trade basis for brokers and custodians. Maintain delivery instructions on all internal systems : Maintain trade-related data files and documentation. : Work with custodians and brokers to gather and provide information to create new accounts for trading or custody purposes. This include completing necessary contract documentation or work with the group supervisor or manager to ensure all necessary requirements have been delivered. : Prepare, create and report trade settlements metrics to group supervisor and/or manager on a weekly/monthly basis. : Continuous improvement effort to streamline the workflow process, system applications, and additional quality improvement efforts to strengthen the trade settlement process leading toward data integrity and value to our clients. : Responsible for assigned accounts for automated reconciliation of positions, cash balances and transactions. Daily utilization of exception management tool to resolve discrepancies between internal systems and custodian banks. Troubleshoot and resolve discrepancies as necessary. : Other responsibilities as determined by the group director and/or manager. Participate in group projects for systems applications and/or process improvements. Work with group manager and IT support on projects related to systems enhancements.

Job Requirements:
:

Education:
College degree and 1-2 years prior related experience :

Problem Solving:
Must possess analytical skills. Must trouble shoot one-off problems and investigate issues using non-standard sources and procedures :

Computer Literacy:
Must apply technology to business and demonstrate it through work experience. Willing to learn new technologies. Knowledge of SQL, Microsoft Excel and Excel Macros a plus. :

Interpersonal Skills:
Must interact with all levels of employees at our company on a professional and courteous manner. Establish and manage relationships with counterparties to facilitate the trading process. Ability to escalate problematic issues under pressure. This includes difficult conversations with counterparties. :

Service Orientation:
Will be expected to be service-oriented and to focus on satisfying the needs of investment professionals and clients. :

Self-Motivated:
Will be expected to work on many tasks independently with little supervision. Must accomplish tasks in a timely manner while asking questions when necessary and have initiative to improve the workflow process. :

Detail-Orientation:
Must pay particular attention to detail due to the critical nature of the data, and to identify potential trade issues to minimize financial risk. :

Multi-tasking:
Expected to handle, coordinate and prioritize multiple tasks, issues and problems and ensure resolution within the established timeframes.

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