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Contract and Grants Administration(218432)

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Company: Kaiser Permanente

Location: Pasadena, CA

Date Posted: July 3, 2014

Source: Kaiser Permanente

Description

Responsible for managing the administrative and accounting aspects for a portion of all the contracts and grants managed through research. This position is also responsible for miscellaneous administrative and accounting tasks related to the general management of research.

Essential Functions:
• Reviews and processes funding applications (federal and non-federal) for S. California, including submissions to federal agencies, various universities, pharmaceutical companies, and foundations.
• Reviews and processes applications for federal funding for all research projects throughout KP to ensure budget accuracy, completeness and compliance with federal requirements (including human subject review).
• Reviews financial terms and conditions for subcontract agreements between KP and external research sponsors.
• Ensures appropriate information, reports, and compliance documentation are provided to meet government and funding agency requirements and needs.
• Supervises preparation and reviews monthly invoices, summary financial reports, and other reports required by funding agencies according to sponsor requirements.
• Monitors research accounts to prevent over expenditure.
• Responds ...

Description

Responsible for managing the administrative and accounting aspects for a portion of all the contracts and grants managed through research. This position is also responsible for miscellaneous administrative and accounting tasks related to the general management of research.

Essential Functions:
• Reviews and processes funding applications (federal and non-federal) for S. California, including submissions to federal agencies, various universities, pharmaceutical companies, and foundations.
• Reviews and processes applications for federal funding for all research projects throughout KP to ensure budget accuracy, completeness and compliance with federal requirements (including human subject review).
• Reviews financial terms and conditions for subcontract agreements between KP and external research sponsors.
• Ensures appropriate information, reports, and compliance documentation are provided to meet government and funding agency requirements and needs.
• Supervises preparation and reviews monthly invoices, summary financial reports, and other reports required by funding agencies according to sponsor requirements.
• Monitors research accounts to prevent over expenditure.
• Responds to requests for information, provides consulting assistance and interacts regularly with physicians, investigators, research staff and leaders of funding agencies.
• Represents KP in responding promptly to inquiries from federal contracts and grants officers, provides information (budget clarification and justifications) and documentation to meet their needs and federal requirements.
• Maintains a strong working relationship with S. California general accounting, other regional departments and other Region's research staffs.
• Responsible for monthly production of the department operating statement and ADHOC management reports.
• Manages accounts receivables and cash flow for all regions when related to federal projects.
• Tracks payments and follows up on unpaid invoices.
• Manages accounts receivable and accounts payable for most S. California research projects.
• Provides input to the development of departmental policies and procedures.
• Uses the department software application to monitor Program-wide research accounts and to develop custom reports for providing information to management and customers.

Qualifications

Basic Qualifications:

• Bachelor's Degree in business administration/accounting or a related field or equivalent experience.
• Five (5) years of work experience with two (2) years in general research administration and (3) years in a related support discipline, or five (5) years in a related support discipline.

• Knowledge of principles of accounting and contract administration/law.
• Excellent consulting skills.
• Ability to work independently and exercise mature judgment.
• Excellent communication skills (oral and written).
• Proficient in general computer skills, including word processing and spreadsheet software.
• Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

• Federal grant, contract and subcontract administration experience preferred.
• Office of Management and Budget regulations and compliance experience preferred.
• Understanding of multiple research administrative processes, including those affecting federal, state, pharmaceutical (clinical trial) and Kaiser-sponsored projects preferred.

Primary Location
: California-Pasadena-S. Los Robles Administration 100 S. Los Robles Scheduled Hours (1-40): 40 Shift: Day Working Days: Mon, Tues, Wed, Thurs, Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM

Schedule
: Full-time

Job Type
: Standard

Employee Status
: Regular Employee Group: Salaried Employees

Job Level
: Individual Contributor

Job
: Research and Development Public Department Name: Research Finance Admin

Travel
: No Job Eligible for Benefits: Yes

External hires must pass a background check/drug screen. We are proud to be an equal opportunity/affirmative action employer.

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