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HRIS Business Analyst - Reporting

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Company: Sjhs System Office

Location: Irvine, CA

Date Posted: July 7, 2014

Source: SJHS System Office

HRIS Business Analyst - Reporting - (14000651)

St. Joseph Health (SJH) is an integrated healthcare delivery system sponsored by the St. Joseph Health Ministry and organized into three regions: Northern California, Southern California, West Texas/Eastern New Mexico. SJH provides a full range of care from facilities including 14 acute care hospitals, home health agencies, hospice care, outpatient services, skilled nursing facilities, community clinics, and physician organizations. SJH maintains a 'continuum of care,' matched to the diverse needs of the urban centers, smaller cities and rural communities in three states. For the third year in a row in 2009, the Gallup Organization awarded St. Joseph Health its highest honor - the Great Workplace Award. SJH provides exceptional benefits, opportunities for advancement and relocation within the system. St. Joseph Health is comprised of four core values: Service, Excellence, Dignity, and Justice are the guiding principles of all we do. Excellent compensation program and benefits ...

HRIS Business Analyst - Reporting - (14000651)

St. Joseph Health (SJH) is an integrated healthcare delivery system sponsored by the St. Joseph Health Ministry and organized into three regions: Northern California, Southern California, West Texas/Eastern New Mexico. SJH provides a full range of care from facilities including 14 acute care hospitals, home health agencies, hospice care, outpatient services, skilled nursing facilities, community clinics, and physician organizations. SJH maintains a 'continuum of care,' matched to the diverse needs of the urban centers, smaller cities and rural communities in three states. For the third year in a row in 2009, the Gallup Organization awarded St. Joseph Health its highest honor - the Great Workplace Award. SJH provides exceptional benefits, opportunities for advancement and relocation within the system. St. Joseph Health is comprised of four core values: Service, Excellence, Dignity, and Justice are the guiding principles of all we do. Excellent compensation program and benefits provided. SJH is an EEO/AA Employer.

The Human Resources Information Systems (HRIS) Business Analyst participates in the support and oversight of all systems and processes needed to meet the objectives of the PeopleSoft and/or other HR applications. Acts as the liaison between business units, application vendors and IT departments; knowledgeable with the functionality and trained in the implementation of systems. Completes business cases in support of projects; primary individual responsible for business process design and research efforts leading to documentation of such including business requirements, data flow diagrams, report specifications, enhancements, etc.

Essential Functions:
• Serves as Application Specialist providing oversight and guidance to the SJHS Super Users as it relates to the development, build and testing of the HR applications. Also provide hands-on support when needed to ensure the team meets implementation timelines.
• Responsible for maintain security for the end-users within the established guidelines.
• Identifies, defines and documents business requirements for system enhancements and new functionality serving as the primary resource for such.

• Leads the testing in the areas of functionality and reporting of new upgrades, enhancements or newly implemented functionality including test plan development, testing scripts, working with end-users as testers.

• Participates and delivers end-user training, serves as a Liaison with the departments to ensure that the Super Users for all facilities are prepared for and executing on the subsequent end-user training.
• Develops the formal training program and associated training materials to lead the training efforts.
• Leads issue management involving the use of PeopleSoft including issue documentation, issue tracking and issue resolution.
• Responsible for managing new requests for system enhancements. This includes identifying, documenting, testing, training and implementing the enhancement or interface.
• Acts as a liaison between IT, vendors and business units by:
o Opening and maintaining lines of communication to monitor and improve business unit satisfaction with the application
o Provides a single point of contact for business units into IT and acts as a conduit between the two organizations,
o Makes recommendations for product enhancements,
o Manages business unit expectations of the application

Additional Responsibilities:
• Participates in Business Process design sessions, acting as a documentation, co-facilitator, facilitator, or subject matter expert in sketch sessions.
• Primary point of contact for report writing and query training. The report writer’s role is to examine and evaluate reporting requirements for various business units across the organization. This individual will use proven knowledge of specialized reporting tools to develop reporting structures as required.
• Communicates areas of risk and present to the appropriate Executive Sponsor and System Administrator as appropriate.
• Generates and compiles reports proactively based on his or her findings, complete with recommended improvements to – or new requirements for – business processes, operational procedures, and their corresponding reporting structures.
• Troubleshoots system problems as it pertains to end user application and report areas.
• Serves as a backup and support to HRIS leadership in the areas of relationship management including governance, status reporting, and communications.

Knowledge / Skills / Abilities:

• Excellent knowledge of HCM systems (PeopleSoft or equivalent HR system) and the various modules within the application such as HR, Payroll, Benefits, training and self service.
• Ability to analyze, understand and flow chart business and system processes.
• Excellent oral communication, presentation, and facilitation skills.
• Good writing and documentation skills including the presentation of complex subjects in a clear and precise manner.
• Ability to work across and manage multiple projects across multiple applications.
• Ability to work across multiple functional areas and with many diverse user communities
• Previous exposure to project-related activities through active participation in system-related projects.
• Leadership abilities to include conducting meetings, presentations to Senior Leadership, training sessions, etc.
• Ability to travel to the various Ministries in support of the PeopleSoft application.

Additional Requirements:

• Knowledge of Kronos Time & Labor, Scheduler (staff scheduling), and Employee Self-Service. Experience in other productivity and/or other HR applications (PeopleSoft HRMS) is a plus.

Minimum Position Qualifications: List the minimum qualifications required for this position:

Education: Bachelor’s degree in Business or Computer Science related field or equivalent work experience.
Experience: 6-8 years’ experience in HRIS applications. 3 plus years’ experience with Kronos applications, or the equivalent combination of education and experience. 2+ years’ experience providing Kronos user support.

Training:

License / Certification:

Preferred Position Qualifications: List the preferred qualifications required for this position:

• Kronos 6.1 or above experience preferred.

• Working knowledge of MS Office (primarily Access, Word, PowerPoint and Excel), MS Project and MS Visio

Environmental Conditions: Describe the work environment including risk of exposure to blood-borne pathogens and other hazards.

• Some working with end-users in patient care settings may be required.

Organization
: HRIS

Work Locations
:
3345 Michelson Drive

3345 Michelson Drive

Irvine 92612

Employee Status
: Regular

Schedule
: Full-time

Work Schedule: 8 Hour

Shift
: Day

Travel
: Yes, 25 % of the Time

Job
: Human Resources

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