Police Records Technician

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Company: City of Torrance
Location: Torrance, CA
Date Posted: October 28, 2014
Source: City of Torrance
Typist Clerk II

Definition

Under supervision, performs moderately complex clerical work following established procedures; operates a variety of office machines; and performs related work as required.

Distinguishing Characteristics

Distinguished from Secretary in that a Typist Clerk II does not perform secretarial duties requiring a high degree of independent judgment and discretion, and does not supervise other employees. Distinguished from Typist Clerk I in that the Typist Clerk I performs more routine clerical tasks, such as reception and filing, following well out-lined procedures.

Example Of Job Duties

* Types materials of considerable complexity accurately, including technical correspondence, forms and reports from a variety of source documents, including dictating equipment;
* Reviews and edits outgoing material for accuracy and completeness.
* Composes correspondence under direction of a supervisor or within established guidelines;
* Operates office machines.
* Possesses an understanding of matters pertaining to one department's general information and operational records;
* Files and maintains a variety of records, forms and correspondence;
* Assists the public by explaining procedures or interpreting regulations.
* Answers phones and act as a receptionist;
* May issue permits;
* Depending on assignment, compiles, checks or tabulates statistical or fiscal data, requisitions, receives and charges out supplies, and distributes mail.

Minimum Qualifications Guidelines

Knowledge of:

* Standard office practices and procedures including business correspondence, filing and standard office equipment operation.

Ability to:

* Type neatly and accurately from rough drafts or dictating machine;
* Spell correctly, use proper English, make simple arithmetic computations, read and write at a high school graduation level;
* Follow written and oral instructions;
* Perform clerical work of increasing responsibility within established procedures requiring use of independent judgment;
* Communicate effectively orally and in writing;
* Establish and maintain effective working relationships with co-workers and the public;
* Operate a variety of office equipment, such as calculator, word processor and computer terminal.

Experience/Education/Training

One year of clerical experience which included typing of reports and correspondence and use of office equipment such as typewriters, copiers and computers.

No specific minimum education is required. Training or experience in word processing systems is desirable.

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