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Contract & Grant Specialist

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Company: University of Michigan

Location: Ann Arbor, MI

Date Posted: September 15, 2014

Source: University of Michigan

Research

Contract & Grant Specialist

How to Apply

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended.

A cover letter, attached as the first page of your resume, describing how your experience meets the job requirements of this posting, is required for consideration of this position.

Please visit www.nursing.umich.edu/ for more information about the School.

Job Summary

BASIC FUNCTION AND RESPONSIBILITY
The University of Michigan, School of Nursing (UMSN), Office of Research and Global Affairs seeks a Contract and Grant Specialist who has five (5) or more years related accounting experience, preferably with post-award administration and grant accounting.

Responsibilities*

CHARACTERISTIC DUTIES AND RESPONSIBILITIES
*Provides post-award accounting and administrative/financial oversight for assigned complex grants and contracts. Acts as liaison between the Office of Research and Global Affairs and sponsors, Pre-award administrators (with whom Post-award administrator partners), Principal Investigators (PI), Project Managers (PM) (as applicable), Financial Operations (Sponsored Programs), the OBA Finance Support Team, and Grant Administration contacts at other Schools and Colleges (when outside U-M Unit is involved).

*Facilitates Project Grant start-up meeting with PI and PM:
-Reviews the budget and limits, award dates, contract, and the terms and conditions of the grant. Possesses detailed administrative knowledge of the sponsor's award provisions and requirements.
-Reviews preliminary facilities and computing needs for which post-award administrator works with facilities coordinator and IT.
-Reviews salary effort (proposed reallocation).
-Reviews University and UMSN procedures for procurement, purchases, payments and the Human Subject Incentive Program (HSIP), as applicable.
-Determines (together with PI/PM) budget review meeting frequency/content to ensure exceptional service in budget management and fulfillment of other administrative requirements of the grant.

*Works with PM (as applicable) to fulfill facilities and telephone needs through facilities coordinator. Seeks space assignment approval through Associate Dean (as applicable). Processes computing equipment/software requests through IT ticket for the purchase/setup of equipment. Assists PI/PM with other purchasing/payment needs by reviewing and ensuring appropriateness of purchase against grant budget (including A-21 compliance requirements) and initiating payment/purchase/procurement process via coordination with OBA Finance Support team.

*Provides U-M-level and UMSN-level policy and procedure interpretation to PI and research staff.

*Monitors subcontract invoices for PI approval and monitors invoices to ensure timely payment through U-M Financial Operations (Contract Administration). Coordinates with Contract Administration to amend contracts/POs, as applicable.

*Provides timely post-award account reconciliation/budget management for federal, state, foundation and internally funded grants. This includes management of UDCs (encumbrances), collection/maintenance of reconciliation backup documentation, and preparation of JEs (as needed).

*Facilitates regular meetings and email communications with PI/PM to review grant expenditures, advising on appropriate actions for under-spent or over-spent budget lines. This may include preparation of re-budgeting requests, no-cost time extensions, and carry-over requests, as applicable. Monthly budget reconciliation and regular reviews of budget reports/status with the PI are activities that are imperative to successful fiscal management.

*Prepares specialized reports in a timely fashion to federal and sponsoring agencies, per grant award provisions.

*Coordinates faculty and personnel salary effort/salary cap changes and approvals through Division Chairs through appropriate OBA personnel channels.

*Approves and monitors Human Subject Incentive Program requests (as applicable).

*Completes sponsored P/G close-out procedures in a timely manner.

SUPERVISION RECEIVED
Supervision is received from the Business Manager.

The above statements are intended to describe the general nature and level of work to be performed and are not an exhaustive list of all associated responsibilities.

Required Qualifications*

NECESSARY/PREFERRED QUALIFICATIONS
Education/Experience:
*A bachelor's degree, preferably in accounting, is required.
*Five (5) or more years grant accounting required.
*NIH and HRSA grant experience is preferred.

Attributes:
*Candidate must have excellent oral and written communication skills, attention to detail, strong interpersonal skills, and organizational skills.
*Demonstrated excellent problem solving, analytical skills and critical thinking skills.
*Ability to generate and analyze aggregate data related to sponsored activity.
*Demonstrated ability to synthesize and clearly present organized and accurate data to any level within the organization (both in written and verbal form).
*Ability to work independently as well as effectively in teams; must have the ability to work comfortably with individuals at all levels.
*Must reliably manage responsibilities and manage time effectively, and be able to provide exceptional customer service in a fast-paced environment where there are often multiple, conflicting priorities.
*Excellent computer skills, including demonstrated proficiency in Microsoft Office products including Word, Excel, Access, and PowerPoint.
*Proficiency with M-Pathways and BusinessObjects strongly preferred.
*Working knowledge of applicable University policies and procedures.
*Proven track record with successful budget and grant management.
*Proficient in the development and use of databases, as well as the ability to use database information.
*Strong working knowledge of pre-award and post-award work. (Post-award administrator will partner with Pre-award administrator to ensure cohesive, seamless service to UMSN faculty).
*Be a highly dependable team player with a positive attitude, seeking to be an integral part of the School's success.
*Have the ability to work under pressure in ...

Research

Contract & Grant Specialist

How to Apply

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended.

A cover letter, attached as the first page of your resume, describing how your experience meets the job requirements of this posting, is required for consideration of this position.

Please visit www.nursing.umich.edu/ for more information about the School.

Job Summary

BASIC FUNCTION AND RESPONSIBILITY
The University of Michigan, School of Nursing (UMSN), Office of Research and Global Affairs seeks a Contract and Grant Specialist who has five (5) or more years related accounting experience, preferably with post-award administration and grant accounting.

Responsibilities*

CHARACTERISTIC DUTIES AND RESPONSIBILITIES
*Provides post-award accounting and administrative/financial oversight for assigned complex grants and contracts. Acts as liaison between the Office of Research and Global Affairs and sponsors, Pre-award administrators (with whom Post-award administrator partners), Principal Investigators (PI), Project Managers (PM) (as applicable), Financial Operations (Sponsored Programs), the OBA Finance Support Team, and Grant Administration contacts at other Schools and Colleges (when outside U-M Unit is involved).

*Facilitates Project Grant start-up meeting with PI and PM:
-Reviews the budget and limits, award dates, contract, and the terms and conditions of the grant. Possesses detailed administrative knowledge of the sponsor's award provisions and requirements.
-Reviews preliminary facilities and computing needs for which post-award administrator works with facilities coordinator and IT.
-Reviews salary effort (proposed reallocation).
-Reviews University and UMSN procedures for procurement, purchases, payments and the Human Subject Incentive Program (HSIP), as applicable.
-Determines (together with PI/PM) budget review meeting frequency/content to ensure exceptional service in budget management and fulfillment of other administrative requirements of the grant.

*Works with PM (as applicable) to fulfill facilities and telephone needs through facilities coordinator. Seeks space assignment approval through Associate Dean (as applicable). Processes computing equipment/software requests through IT ticket for the purchase/setup of equipment. Assists PI/PM with other purchasing/payment needs by reviewing and ensuring appropriateness of purchase against grant budget (including A-21 compliance requirements) and initiating payment/purchase/procurement process via coordination with OBA Finance Support team.

*Provides U-M-level and UMSN-level policy and procedure interpretation to PI and research staff.

*Monitors subcontract invoices for PI approval and monitors invoices to ensure timely payment through U-M Financial Operations (Contract Administration). Coordinates with Contract Administration to amend contracts/POs, as applicable.

*Provides timely post-award account reconciliation/budget management for federal, state, foundation and internally funded grants. This includes management of UDCs (encumbrances), collection/maintenance of reconciliation backup documentation, and preparation of JEs (as needed).

*Facilitates regular meetings and email communications with PI/PM to review grant expenditures, advising on appropriate actions for under-spent or over-spent budget lines. This may include preparation of re-budgeting requests, no-cost time extensions, and carry-over requests, as applicable. Monthly budget reconciliation and regular reviews of budget reports/status with the PI are activities that are imperative to successful fiscal management.

*Prepares specialized reports in a timely fashion to federal and sponsoring agencies, per grant award provisions.

*Coordinates faculty and personnel salary effort/salary cap changes and approvals through Division Chairs through appropriate OBA personnel channels.

*Approves and monitors Human Subject Incentive Program requests (as applicable).

*Completes sponsored P/G close-out procedures in a timely manner.

SUPERVISION RECEIVED
Supervision is received from the Business Manager.

The above statements are intended to describe the general nature and level of work to be performed and are not an exhaustive list of all associated responsibilities.

Required Qualifications*

NECESSARY/PREFERRED QUALIFICATIONS
Education/Experience:
*A bachelor's degree, preferably in accounting, is required.
*Five (5) or more years grant accounting required.
*NIH and HRSA grant experience is preferred.

Attributes:
*Candidate must have excellent oral and written communication skills, attention to detail, strong interpersonal skills, and organizational skills.
*Demonstrated excellent problem solving, analytical skills and critical thinking skills.
*Ability to generate and analyze aggregate data related to sponsored activity.
*Demonstrated ability to synthesize and clearly present organized and accurate data to any level within the organization (both in written and verbal form).
*Ability to work independently as well as effectively in teams; must have the ability to work comfortably with individuals at all levels.
*Must reliably manage responsibilities and manage time effectively, and be able to provide exceptional customer service in a fast-paced environment where there are often multiple, conflicting priorities.
*Excellent computer skills, including demonstrated proficiency in Microsoft Office products including Word, Excel, Access, and PowerPoint.
*Proficiency with M-Pathways and BusinessObjects strongly preferred.
*Working knowledge of applicable University policies and procedures.
*Proven track record with successful budget and grant management.
*Proficient in the development and use of databases, as well as the ability to use database information.
*Strong working knowledge of pre-award and post-award work. (Post-award administrator will partner with Pre-award administrator to ensure cohesive, seamless service to UMSN faculty).
*Be a highly dependable team player with a positive attitude, seeking to be an integral part of the School's success.
*Have the ability to work under pressure in a fast-paced, multi-tasking environment with the ability to maintain and respect confidentiality.
*Solid experience with University systems.
*Sponsored project contacts preferred.

Work Schedule

Shift/Hours/Days: 8 a.m. to 5 p.m., Monday - Friday. Position may include some weekend and/or evening hours.

Additional Information

Salary Range: Salary is commensurate based on the qualifications and experience of the selected candidate. We encourage all interested parties to apply.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

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