Complete Guide toAdministrative Assistant Jobs

Loudoun County School District - Ashburn, VA 3.3

Months/Days/Hours: 12 months/254 days, 8 hours per day. Participates in arranging events, conferences, meetings, and other activities; assembles information,…

$26.07 - $27.74 an hour
Laansu Incorporated - Sterling, VA 

Eligible to work from home multiple days a week. *Office Management* - Administrative functions including but not limited to typing, copying, scanning,…

VMSI Inc. - Sterling, VA 3.0

Administrative assistant: 2 years (Preferred). Responsible for providing administrative support directly to the corporate office in various departments such as…

$40,000 - $50,000 a year
Loudoun County School District - Ashburn, VA 3.3

Months/Days/Hours: 10 months, 198 days, 8 hours. Services as the administrative assistant to the director of school counseling and support the school counselors…

$20.91 - $22.23 an hour
DC Mechanical LLC - Ashburn, VA 

1 year of administrative experience is needed - previous administrative duties in a busy construction office is ideal.

$49,680 - $55,069 a year
Embark Behavioral Health - Ashburn, VA 4.8

Comprehensive Benefit Program that includes medical insurance with a generous company contribution towards a high deductible plan, dental insurance, vision…

Estimated: $37,000 - $49,000 a year
Loudoun County School District - Ashburn, VA 3.3

Months/Days/Hours: 12 months, 254 days, 8 hours per day. Participates in arranging events, conferences, meetings, and other activities; assembles information,…

$29.70 - $38.34 an hour
Loudoun County School District - Ashburn, VA 3.3

Confers and consults with students, parents, staff, judicial agents, social services, and other appropriate parties regarding student attendance matters.

$19.58 - $20.81 an hour
Loudoun County School District - Ashburn, VA 3.3

Months/Days/Hours: 10 months/198 days, 7 hours per day. Assignments typically consist of one or more standard office operations such as phone and visitor…

Estimated: $36,000 - $45,000 a year
Fairfax County Public Schools - Fairfax County, VA 4.0

Performs a variety of general office duties required to support the activities of a school to include responding to requests for information, maintaining and…

Estimated: $28,000 - $36,000 a year
Federal Bureau of Investigation - Quantico, VA 4.3

Directing personnel on administrative procedures and requirements. Schedules and arranges travel plans for executives. Must be a U.S. citizen.

$61,947 - $80,532 a year
Small Business Administration - Herndon, VA 4.1

Mandatory Overtime: In order to respond quickly and efficiently to disaster survivors, substantial compensated overtime hours may be required while on…

$50,643 - $65,831 a year
Federal Republic of Germany Office of Defense Administration USA/Canada - Dulles, VA 

The German Armed Forces Command, USA and Canada, Movement and Transport Division at our Dulles location, is seeking to fill, at the earliest possible date, the…

Amazon.com Services LLC - Remote 3.5

Experience working with large, global administrative teams. This Executive Assistant will be responsible for handling confidential information and maintaining…

$98,700 - $160,000 a year
Excellence Services, LLC - Remote 4.6

Job Type*: Full Time (40 hours/week), *Non-Exempt/Hourly*. Maintain Principals’ personal Google calendars (separate from professional calendars).

$62,400 - $102,000 a year
Sterling Transmission - Sterling, VA 

This is a part-time position that will require you to be in the office at least three days a week with a flexible schedule. Job Types: Part-time, Full-time.

$16 - $18 an hour
Meta - Remote 4.1

Provide Admin services during designated support hours. This role will support complex and high-volume calendaring, travel planning, and managing expense…

Estimated: $60,000 - $77,000 a year
GFL Metro Communities Inc. - Puerto Rico 

Ensure the proper order and cleanliness of reception area, meeting and board room. Receive and answers incoming telephone calls and transfer to the appropriate…

Loudoun County School District - Leesburg, VA 3.3

Months/Days/Hours: 10 months/198 days/ 3.5 hours per day. Assignments typically consist of one or more standard office operations such as phone and visitor…

$18.80 - $19.97 an hour
Loudoun County School District - Potomac Falls, VA 3.3

Confers and consults with students, parents, staff, judicial agents, social services, and other appropriate parties regarding student attendance matters.

$19.58 - $20.81 an hour

Complete Guide toAdministrative Assistant Jobs

Do you wish to be an administrative assistant? Here is a guide to administrative assistant jobs that will tell you everything you need to know.

What educational background do you need?

In most situations, administrative assistant jobs have pretty easy educational requirements that often require no more than a high school diploma or a GED. So, someone who has not had any college experience should still be able to land an entry-level role within the field. Having an associate degree or higher, however, will open more doors to jobs that offer higher salaries. For instance, those with an associate or a bachelor's degree will be trusted with a lot more responsibilities. Consequently, they will be bringing more to the table and have added leverage to secure better pay. Going beyond a bachelor's degree will usually result in some diminishing returns, though, as most administrative assistant jobs do not require graduate degrees.

What are common jobs in this area?

Although there are many markets in which administrative assistants can find work, some of the most common ones in the United States include:

  • Higher-level education and public schools
  • Public accounting and finance firms
  • Law firms
  • Health care facilities

All of the aforementioned are known to rely on these individuals during their day-to-day operations. For example, a lot of educational facilities use them to help oversee paperwork and provide customer service. Public accounting and finance firms tend to use them for planning and helping the office run in an efficient manner. This includes staffing requirements as well as coming up with internal events that can boost employee morale.

Law firms usually hire clerks and other assistants who can help with some of the caseloads during the initial stages of research. Having a basic understanding of how the law operates is crucial here. In the end, those who decide to go into the health care industry will often deal with insurance companies and might get to work with physicians to help them stay on track.

Where are the biggest markets for this field?

The most common jobs in this area revolve around individual office assistants who take care of the behind-the-scenes work that helps the company continue its operations. For example, administrative assistants are frequently entrusted with responsibilities like payroll, hiring paperwork and employee verifications, scheduling and so on. Those who work with high-level employees, such as top managers or executives, usually spend most of their time planning these individuals' days and helping them answer important calls and emails.

Some markets where such services are commonly noted include the metropolitan areas within the United States, where public companies tend to put their headquarters. Similarly, areas that are known for high-demand service industries are commonly utilized by law and accounting organizations where administrative assistants tend to find their perfect landing spot.

As far as international firms, the answer widely depends on the country in question. After all, some nations do not have a formal administrative assistant role. Most, however, have some derivative of it. The best place to start the job search would be to look into international e-commerce stores and other trading businesses. This is where the employee might be able to get some experience in the spheres of product handling, shipping, customer claims and similar tasks.

What kind of shifts can I work in this field?

As most guides to administrative assistant jobs advise, people in this role have the same daily schedule as other full-time employees at the office. This means that they will be expected to do no less than 40 hours of work per week. After all, companies that rely on administrative assistants will usually have enough work to keep them busy during the day.

Nevertheless, one of the great benefits of choosing this career path is the fact that employers tend to have different expectations. So, a smaller firm that may not have the same demand as a large corporation will usually offer part-time openings to those who would like to work on the administrative side. This would require anywhere between 20 and 30 hours of work per week. In other words, it translates to approximately four to six hours per day, five days a week.

It is not very common to find overnight opportunities within the administrative assistant field. This is because the job relies on interaction with other employees and mandates that the person is present during the company's normal business hours.

Perks of working in administrative assistance

The first benefit of having a job in administrative assistance is the fact that the employee will get to interact with practically everyone in the company. This is because these employees tend to be responsible for handling a lot of different tasks that will bring them into contact with a high number of other workers.

Also, since the role will aim to help the company reach its goals in the long run, administrative assistants get to impact where the company is moving. For example, when a business enterprise decides to switch to a new scheduling software, the senior administrative assistant might be placed in charge of overseeing the transition. So, he or she will have a direct impact on how the organization incorporates the new tools.

Of course, it is important to note that without assistants, large firms would seldom be able to handle scheduling and other day-to-day planning. After all, the more workers there are, the more difficult it is to figure out how to organize them all so that everyone is getting enough exposure to various types of projects. Well, this tends to be the specialty of administrative assistants who can quite literally dictate how someone's career goes in terms of his or her engagement selection.

Lastly, working on the administrative side means that one will usually be the first to know things that could impact the company as a whole. For example, these individuals are usually the ones handling tasks like correspondence. So, hypothetically, if there happens to be a new lawsuit, they might be the first to find out and report on it to the appropriate managers or leaders.

Pitfalls of working in administrative assistance

Naturally, however, there are some downsides to being an administrative assistant. The first one might depend on someone's personality as it relates to never-ending interactions with others. In certain cases, having an endless supply of patience may prove to be difficult when handling random complications and issues that arise unexpectedly. So, stress and anxiety levels could run high for those who might be juggling a lot of different duties. Also, administrative assistants tend to have a "motivational" role since they normally work somewhere in the middle of the office where everyone can see them. After a while, however, being everyone's motivator may become quite challenging and exhausting.

Furthermore, the fact that a lot of administrative assistants have to handle the vast majority of their tasks alone could be tough. This, however, is directly related to someone's work preference. So, those who are fine with being independent might actually see this as one of the perks of the job. Those who prefer having more people around them can simply resolve the matter by asking to work with other assistants of full-time employees.

External resources

To further help you get a great administrative assistant position, there are some good resources available for additional research. If you would like to inquire about the latest trends in the market, visit the U.S. Bureau of Labor Statistics and look into the administrative assistant overview page.

If you would like to find educational opportunities that will help you to better prepare for this position, check out schools such as LaGuardia Community College, Brigham Young University, College of Southern Idaho and many others.

Lastly, for an outstanding, union-like organization that can help you pursue a career in this field, check out the International Association of Administrative Professionals.