Complete Guide toAdministrative Assistant Jobs

United Charitable - Ashburn, VA 

We seek an experienced and resourceful professional who will oversee the day-to-day duties of office administration and supports United Charitable’s strategic…

$35,000 - $40,000 a year
Federal Painting - Sterling, VA 

If you have previous experience as an administrative assistant and/or familiarity within our industry, we’d like to meet you.

$48,000 - $58,000 a year
One Hour Heating and Air Conditioning - Ashburn, VA 

 Completes executive expense reports as necessary.  Maintains calendars and schedules appointments. JOB SUMMARY: Responsible for providing executive level…

$18 - $23 an hour
SMACNA - Chantilly, VA 

Ø Assist with multiple committees – Maintain committee rosters; Schedule committee meetings and conference calls; Send meeting announcements; Prepare committee…

$50,000 - $61,701 a year
Carie Boyd's Prescription Shop - Remote 2.3

Generate invoices and process payments. Resolve Customer billing and/or payment issues. Assist clients and technicians with urgent service call requests.

$11 - $38 an hour
Real Estate Appraisals - Remote 

Experience with ACI desired but willing to train the right person. Experience in real estate will help too. Pay is weekly and negotiable depending on experience…

$10 - $20 an hour
Toll Brothers - Ashburn, VA 3.8

We offer an excellent benefits package that includes comprehensive medical/dental insurance, 401(k) with a match, discounted stock purchase, discounts on…

Estimated: $32,000 - $41,000 a year
Golden Eagle Group - Herndon, VA 

Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

MB Fabricators - Kent, WA 

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus. Answering and directing phone calls to relevant staff.

$24 an hour
JAG Engineering, Inc. - Remote 

The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. Job Types: Full-time, Contract.

$15 - $35 an hour
John Darvish Construction Co. - Ashburn, VA 

\*Past experience in a contractor office is preferred. \*Full-Time Employment with benefits. \*Provide support to field managers, ability to maintain schedules…

$44,200 - $46,800 a year
Telos Corporation - Ashburn, VA 4.1

2 years of college or 4 years of administrative assistant experience. Provides administrative support to Senior Vice President and their direct staff.

Estimated: $32,000 - $44,000 a year
Riverside High School - Leesburg, VA 4.0

Confers and consults with students, parents, staff, judicial agents, social services, and other appropriate parties regarding student attendance matters.

Estimated: $25,000 - $34,000 a year
Aurrera Health Group - Remote 

Highly reliable and able to manage assignments of various priority and duration. Ability to effectively communicate with firm executives, senior leadership,…

$55,000 - $60,000 a year
Central Intelligence Agency - Washington, DC 4.3

Accounting – expense tracking, billing/invoicing, tracking division requisitions, purchase orders. Four (4) or more years of administrative/office experience.

$49,157 - $82,453 a year
MB Fabricators - Brownsville, TX 

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus. Answering and directing phone calls to relevant staff.

$24 an hour
Administration Building - Ashburn, VA 4.0

Participates in arranging events, conferences, meetings, and other activities; assembles information, prepares informational materials, and locates and arranges…

Estimated: $26,000 - $36,000 a year
Shiffton Tech & Investment - Charleston, WV 

You will organize paperwork according to an efficient filing system and digitalize all important documents. You will be expected to protect and update files as…

$29.64 an hour
Potomac Falls High School - Potomac Falls, VA 4.0

Confers and consults with students, parents, staff, judicial agents, social services, and other appropriate parties regarding student attendance matters.

Estimated: $26,000 - $36,000 a year

Complete Guide toAdministrative Assistant Jobs

Do you wish to be an administrative assistant? Here is a guide to administrative assistant jobs that will tell you everything you need to know.

What educational background do you need?

In most situations, administrative assistant jobs have pretty easy educational requirements that often require no more than a high school diploma or a GED. So, someone who has not had any college experience should still be able to land an entry-level role within the field. Having an associate degree or higher, however, will open more doors to jobs that offer higher salaries. For instance, those with an associate or a bachelor's degree will be trusted with a lot more responsibilities. Consequently, they will be bringing more to the table and have added leverage to secure better pay. Going beyond a bachelor's degree will usually result in some diminishing returns, though, as most administrative assistant jobs do not require graduate degrees.

What are common jobs in this area?

Although there are many markets in which administrative assistants can find work, some of the most common ones in the United States include:

  • Higher-level education and public schools
  • Public accounting and finance firms
  • Law firms
  • Health care facilities

All of the aforementioned are known to rely on these individuals during their day-to-day operations. For example, a lot of educational facilities use them to help oversee paperwork and provide customer service. Public accounting and finance firms tend to use them for planning and helping the office run in an efficient manner. This includes staffing requirements as well as coming up with internal events that can boost employee morale.

Law firms usually hire clerks and other assistants who can help with some of the caseloads during the initial stages of research. Having a basic understanding of how the law operates is crucial here. In the end, those who decide to go into the health care industry will often deal with insurance companies and might get to work with physicians to help them stay on track.

Where are the biggest markets for this field?

The most common jobs in this area revolve around individual office assistants who take care of the behind-the-scenes work that helps the company continue its operations. For example, administrative assistants are frequently entrusted with responsibilities like payroll, hiring paperwork and employee verifications, scheduling and so on. Those who work with high-level employees, such as top managers or executives, usually spend most of their time planning these individuals' days and helping them answer important calls and emails.

Some markets where such services are commonly noted include the metropolitan areas within the United States, where public companies tend to put their headquarters. Similarly, areas that are known for high-demand service industries are commonly utilized by law and accounting organizations where administrative assistants tend to find their perfect landing spot.

As far as international firms, the answer widely depends on the country in question. After all, some nations do not have a formal administrative assistant role. Most, however, have some derivative of it. The best place to start the job search would be to look into international e-commerce stores and other trading businesses. This is where the employee might be able to get some experience in the spheres of product handling, shipping, customer claims and similar tasks.

What kind of shifts can I work in this field?

As most guides to administrative assistant jobs advise, people in this role have the same daily schedule as other full-time employees at the office. This means that they will be expected to do no less than 40 hours of work per week. After all, companies that rely on administrative assistants will usually have enough work to keep them busy during the day.

Nevertheless, one of the great benefits of choosing this career path is the fact that employers tend to have different expectations. So, a smaller firm that may not have the same demand as a large corporation will usually offer part-time openings to those who would like to work on the administrative side. This would require anywhere between 20 and 30 hours of work per week. In other words, it translates to approximately four to six hours per day, five days a week.

It is not very common to find overnight opportunities within the administrative assistant field. This is because the job relies on interaction with other employees and mandates that the person is present during the company's normal business hours.

Perks of working in administrative assistance

The first benefit of having a job in administrative assistance is the fact that the employee will get to interact with practically everyone in the company. This is because these employees tend to be responsible for handling a lot of different tasks that will bring them into contact with a high number of other workers.

Also, since the role will aim to help the company reach its goals in the long run, administrative assistants get to impact where the company is moving. For example, when a business enterprise decides to switch to a new scheduling software, the senior administrative assistant might be placed in charge of overseeing the transition. So, he or she will have a direct impact on how the organization incorporates the new tools.

Of course, it is important to note that without assistants, large firms would seldom be able to handle scheduling and other day-to-day planning. After all, the more workers there are, the more difficult it is to figure out how to organize them all so that everyone is getting enough exposure to various types of projects. Well, this tends to be the specialty of administrative assistants who can quite literally dictate how someone's career goes in terms of his or her engagement selection.

Lastly, working on the administrative side means that one will usually be the first to know things that could impact the company as a whole. For example, these individuals are usually the ones handling tasks like correspondence. So, hypothetically, if there happens to be a new lawsuit, they might be the first to find out and report on it to the appropriate managers or leaders.

Pitfalls of working in administrative assistance

Naturally, however, there are some downsides to being an administrative assistant. The first one might depend on someone's personality as it relates to never-ending interactions with others. In certain cases, having an endless supply of patience may prove to be difficult when handling random complications and issues that arise unexpectedly. So, stress and anxiety levels could run high for those who might be juggling a lot of different duties. Also, administrative assistants tend to have a "motivational" role since they normally work somewhere in the middle of the office where everyone can see them. After a while, however, being everyone's motivator may become quite challenging and exhausting.

Furthermore, the fact that a lot of administrative assistants have to handle the vast majority of their tasks alone could be tough. This, however, is directly related to someone's work preference. So, those who are fine with being independent might actually see this as one of the perks of the job. Those who prefer having more people around them can simply resolve the matter by asking to work with other assistants of full-time employees.

External resources

To further help you get a great administrative assistant position, there are some good resources available for additional research. If you would like to inquire about the latest trends in the market, visit the U.S. Bureau of Labor Statistics and look into the administrative assistant overview page.

If you would like to find educational opportunities that will help you to better prepare for this position, check out schools such as LaGuardia Community College, Brigham Young University, College of Southern Idaho and many others.

Lastly, for an outstanding, union-like organization that can help you pursue a career in this field, check out the International Association of Administrative Professionals.