Complete Guide to Administrative Assistant Jobs

IPA - Ashburn, VA 4.0

Our clients include well-known entities such as Shell and ExxonMobil, chemical companies such as Dow and Chevron Phillips, pharmaceutical entities such as…

Estimated: $40,000 - $55,000 a year

George Washington University - Ashburn, VA 4.0

Coordinate and manage conference room calendars for VSTC. If temporary, grant funded or limited term appointment, position funded until:

Estimated: $36,000 - $49,000 a year

C&A Scientific - Sterling, VA 

Great hours including flexible working environment. A job for which military experienced candidates are encouraged to apply. Open to learning new things.

$33,000 - $43,000 a year

The Kristen Roberts Team - Keller Williams Realty - Ashburn, VA 

Must also possess a friendly, respectful and confident manner to help ensure effective communications with agents and clients. Office is located in Ashburn, VA.

$40,000 - $60,000 a year

Timmons Group, Inc. - Ashburn, VA 

You are more interested in what s right rather than who s right! We are currently seeking an experienced Administrative Assistant to join our Ashburn, VA office…

Estimated: $32,000 - $43,000 a year

Roxanne Azmoudeh, D.D.S. P. C. - Ashburn, VA 

Receptionist position in a general Dental office. Needing someone with strong communication skills, customer service and reliability. Must be a fast learner.

$11 - $15 an hour

Montessori Kids Universe Ashburn - Ashburn, VA 

An ideal candidate will be a certified, experienced educator and administrator who is well-versed in Montessori instructional practices and who possess a strong…

Estimated: $26,000 - $36,000 a year

Mr. Kate - Los Angeles, CA 

Great at following directions willingly and happily - listen and learn! Willing and able to work long days during the week and flexible if weekend tasks are…

Estimated: $43,000 - $59,000 a year

United Capital Construction, LLC - Sterling, VA 

Make and answer phone calls. Greet customers at the office. Meet customers to assist with their design. Coordinate deliveries to customer's house for materials.

$15 an hour

Shenandoah University - Leesburg, VA 4.3

Then click one of the “Resume/CV” button choices in the “Apply” box at the bottom of the posting to input your information.

Estimated: $23,000 - $32,000 a year

Jenkins Restorations - Sterling, VA 4.5

Thank you for your interest in working with Jenkins Restorations, a leader in the restoration industry since 1975. Now is a great time to join our team!

$16 - $18 an hour

Intellectual Point - Reston, VA 4.5

Communicate courteously with students, potential clients, and general public. Send out emails to potential clients informing them about upcoming training.

$25,000 - $35,000 a year

Helping Hands of Loudoun County - Dulles, VA 

HHLC is seeking an administrative assistant to provide the following services: Assist in training staff members and new hires;

$12 - $15 an hour

BCI - Shreveport, LA 4.0

Forward looking thinker, who actively seeks opportunities and proposes solutions. Completes a broad variety of administrative tasks for the managing partner…

$38,000 a year

BAE Systems - Sterling, VA 3.9

Book conference calls, rooms, taxis, couriers, hotels etc. The Administrative Assistant duties and responsibilities include providing administrative support to…

Estimated: $33,000 - $46,000 a year

Mufti International Inc; DBA: Tyson Floors - Sterling, VA 

A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more. This Company Describes Its Culture as:

$16 - $18 an hour

Dynamic Living - Miami, FL 

Work collaboratively with other Administrative Assistants to ensure front desk coverage at all times for break and lunch periods.

$20 - $25 an hour

JK Dance Center - Midland, TX 

This Position is ideal for part-time work 15-30 Hours/ Week. Previous experience in dance, child care and/or office work preferred but not required - we are…

Estimated: $150,000 - $200,000 a year

Northern Virginia Community College - Sterling, VA 4.2

Previous experience in an administrative role. Knowledge of State policies and procedures in VA. Operation of a State Vehicle No.

$21 an hour

Body Goddess - Bronx, NY 

I am a Health Coach & Personal Trainer looking for a creative and organized assistant to work just a few hours a week making an extra $300 a month with the…

Estimated: $130,000 - $180,000 a year

Complete Guide to Administrative Assistant Jobs

Do you wish to be an administrative assistant? Here is a guide to administrative assistant jobs that will tell you everything you need to know.

What educational background do you need?

In most situations, administrative assistant jobs have pretty easy educational requirements that often require no more than a high school diploma or a GED. So, someone who has not had any college experience should still be able to land an entry-level role within the field. Having an associate degree or higher, however, will open more doors to jobs that offer higher salaries. For instance, those with an associate or a bachelor's degree will be trusted with a lot more responsibilities. Consequently, they will be bringing more to the table and have added leverage to secure better pay. Going beyond a bachelor's degree will usually result in some diminishing returns, though, as most administrative assistant jobs do not require graduate degrees.

What are common jobs in this area?

Although there are many markets in which administrative assistants can find work, some of the most common ones in the United States include:

  • Higher-level education and public schools
  • Public accounting and finance firms
  • Law firms
  • Health care facilities

All of the aforementioned are known to rely on these individuals during their day-to-day operations. For example, a lot of educational facilities use them to help oversee paperwork and provide customer service. Public accounting and finance firms tend to use them for planning and helping the office run in an efficient manner. This includes staffing requirements as well as coming up with internal events that can boost employee morale.

Law firms usually hire clerks and other assistants who can help with some of the caseloads during the initial stages of research. Having a basic understanding of how the law operates is crucial here. In the end, those who decide to go into the health care industry will often deal with insurance companies and might get to work with physicians to help them stay on track.

Where are the biggest markets for this field?

The most common jobs in this area revolve around individual office assistants who take care of the behind-the-scenes work that helps the company continue its operations. For example, administrative assistants are frequently entrusted with responsibilities like payroll, hiring paperwork and employee verifications, scheduling and so on. Those who work with high-level employees, such as top managers or executives, usually spend most of their time planning these individuals' days and helping them answer important calls and emails.

Some markets where such services are commonly noted include the metropolitan areas within the United States, where public companies tend to put their headquarters. Similarly, areas that are known for high-demand service industries are commonly utilized by law and accounting organizations where administrative assistants tend to find their perfect landing spot.

As far as international firms, the answer widely depends on the country in question. After all, some nations do not have a formal administrative assistant role. Most, however, have some derivative of it. The best place to start the job search would be to look into international e-commerce stores and other trading businesses. This is where the employee might be able to get some experience in the spheres of product handling, shipping, customer claims and similar tasks.

What kind of shifts can I work in this field?

As most guides to administrative assistant jobs advise, people in this role have the same daily schedule as other full-time employees at the office. This means that they will be expected to do no less than 40 hours of work per week. After all, companies that rely on administrative assistants will usually have enough work to keep them busy during the day.

Nevertheless, one of the great benefits of choosing this career path is the fact that employers tend to have different expectations. So, a smaller firm that may not have the same demand as a large corporation will usually offer part-time openings to those who would like to work on the administrative side. This would require anywhere between 20 and 30 hours of work per week. In other words, it translates to approximately four to six hours per day, five days a week.

It is not very common to find overnight opportunities within the administrative assistant field. This is because the job relies on interaction with other employees and mandates that the person is present during the company's normal business hours.

Perks of working in administrative assistance

The first benefit of having a job in administrative assistance is the fact that the employee will get to interact with practically everyone in the company. This is because these employees tend to be responsible for handling a lot of different tasks that will bring them into contact with a high number of other workers.

Also, since the role will aim to help the company reach its goals in the long run, administrative assistants get to impact where the company is moving. For example, when a business enterprise decides to switch to a new scheduling software, the senior administrative assistant might be placed in charge of overseeing the transition. So, he or she will have a direct impact on how the organization incorporates the new tools.

Of course, it is important to note that without assistants, large firms would seldom be able to handle scheduling and other day-to-day planning. After all, the more workers there are, the more difficult it is to figure out how to organize them all so that everyone is getting enough exposure to various types of projects. Well, this tends to be the specialty of administrative assistants who can quite literally dictate how someone's career goes in terms of his or her engagement selection.

Lastly, working on the administrative side means that one will usually be the first to know things that could impact the company as a whole. For example, these individuals are usually the ones handling tasks like correspondence. So, hypothetically, if there happens to be a new lawsuit, they might be the first to find out and report on it to the appropriate managers or leaders.

Pitfalls of working in administrative assistance

Naturally, however, there are some downsides to being an administrative assistant. The first one might depend on someone's personality as it relates to never-ending interactions with others. In certain cases, having an endless supply of patience may prove to be difficult when handling random complications and issues that arise unexpectedly. So, stress and anxiety levels could run high for those who might be juggling a lot of different duties. Also, administrative assistants tend to have a "motivational" role since they normally work somewhere in the middle of the office where everyone can see them. After a while, however, being everyone's motivator may become quite challenging and exhausting.

Furthermore, the fact that a lot of administrative assistants have to handle the vast majority of their tasks alone could be tough. This, however, is directly related to someone's work preference. So, those who are fine with being independent might actually see this as one of the perks of the job. Those who prefer having more people around them can simply resolve the matter by asking to work with other assistants of full-time employees.

External resources

To further help you get a great administrative assistant position, there are some good resources available for additional research. If you would like to inquire about the latest trends in the market, visit the U.S. Bureau of Labor Statistics and look into the administrative assistant overview page.

If you would like to find educational opportunities that will help you to better prepare for this position, check out schools such as LaGuardia Community College, Brigham Young University, College of Southern Idaho and many others.

Lastly, for an outstanding, union-like organization that can help you pursue a career in this field, check out the International Association of Administrative Professionals.