Everything You Should Know AboutAdministrative Assistant Jobs in Oakland, CA

Applied Materials & Engineering, Inc. - Emeryville, CA 

This is not a remote working position. The preferred candidate must have: Previous experience working in an office environment.

$25 - $30 an hour
East Bay Community Law Center - Berkeley, CA 

Starting hourly rate for this full-time non-exempt position is $29.67 - $32.97 based on the number of years of prior relevant experience, as dictated by EBCLC’s…

$29.67 - $32.97 an hour
One Medical - Oakland, CA 3.3

PTO cash outs - Option to cash out up to 40 accrued hours per year. You are able to identify opportunities and deliver on customer-centric solutions while using…

$22.50 an hour
HighCom Security Services Inc - Oakland, CA 

Keep front reception area neat and presentable. Prepare, collect and distribute incoming / outgoing mail. Perform additional general administrative tasks as…

$23 - $25 an hour
AC Transit - Oakland, CA 3.4

AC Transit is actively searching for an experienced Executive Administrative Assistant for the Human Resources department. Employer paid Basic Life Insurance.

$81,996 - $97,925 a year
UCSF Benioff Children's Hospital Oakland - Oakland, CA 4.1

Schedule: Full Time, Day Shift, 40 hrs/week Mon-Fri. Knowledge, Skills & Abilities: Able to promote a constructive and positive atmosphere within the work area…

Estimated: $32,000 - $40,000 a year
DC Construction, Inc. - Oakland, CA 

We are seeking an Administrative assistant handle general office tasks and receptionist duties, such as directing communications between colleagues and…

$18 - $25 an hour
Peer Health Exchange, Inc - Oakland, CA 

Lead critical, high-level scheduling and administrative support to the DTY leadership team, including scheduling all individual and group meetings, as well as…

Estimated: $62,000 - $76,000 a year
Total Health Dental Care - Berkeley, CA 3.9

1+ years of Recent Experience in a Dental/Medical Office with Customer Service/Sales (Preferred). Must be able to Drive Office & Company Goals to Results.

$20 - $30 an hour
BKF Engineers - Oakland, CA 4.5

This position will require you to be in office 5 days a week. Receive, stamp and distribute incoming mail. Order supplies for kitchen and maintain organization.

Estimated: $44,000 - $61,000 a year
Electro-Coatings of California, Inc. - Berkeley, CA 

Daily timecard management (matching, entry) and production logs. Running daily invoices (collecting paperwork, matching against purchase orders, ensuring…

$20 - $22 an hour
Eyewise Optometry - Alameda, CA 

Applicant must be friendly, out going, possess great customer service skills and be able to multitask. Verifying vision and medical insurance coverage.

$18 - $22 an hour
Wheels America - Oakland, CA 3.4

We offer a competitive pay rate for the position available. Showing up on time every day is an absolute must. You will be expected to occasionally lift 40lbs or…

$20 - $24 an hour
Skin By Maisha - Oakland, CA 

Ensure the reception area is tidy. Collect and distribute parcels and other mail. Update appointment calendars and schedule follow-up appointments.

$23 an hour
TSA (Transportation Security Administration) - San Francisco, CA 3.1

08/05/2022 to 08/18/2022. Securing Travel, Protecting People - At the Transportation Security Administration, you will serve in a high-stakes environment to…

$41,273 - $71,176 a year
HighCom Security Services, Inc. - Oakland, CA 

Keep front reception area neat and presentable. Prepare, collect and distribute incoming / outgoing mail. Assist other administrative staff or departments with…

Estimated: $35,000 - $46,000 a year
Alameda County - Oakland, CA 3.9

Equivalent of six months of full-time clerical experience. The equivalent to graduation from an accredited four-year college or university.

$18 - $50 an hour
IGS Solutions LLC - Alameda, CA 

Open availability is defined as the ability to work any and all hours required without restrictions as to the time of day or day of week, including, but not…

$19 an hour
Fennemore Craig, PC - Oakland, CA 

Adherence to the highest standards of ethical conduct, especially to standards governing confidentiality and the ability to carefully handle and protect…

$85,000 - $95,000 a year
AECOM - Oakland, CA 3.7

+ Assists Project and Contract Managers on administrative tasks for various projects. + Provides support for other office-related administrative tasks for our…

Estimated: $48,000 - $63,000 a year

Everything You Should Know AboutAdministrative Assistant Jobs in Oakland, CA

This guide to administrative assistant jobs in Oakland, CA, will help you find the right position for your career track.

What educational background do you need to land a job in Oakland, CA?

No advanced degree is required to secure a role as an administrative assistant in Oakland or elsewhere across the U.S., but you generally need your high school or GED diploma. Having some college credits or an associate degree certainly shows initiative and helps you move ahead of other candidates.

A bachelor's, master's or doctorate degree qualifies you for other positions in administrative work. This guide to administrative assistant jobs in Oakland, CA, will explain more. You can work toward your degree in night school or according to your work schedule if you wish to do that while performing your duties as an administrative assistant.

There are no state requirements for continuing education for administrative assistants. However, you can learn new skills and advance your career by taking relevant classes, such as business and professional writing, applied digital marketing, business statistics and finance. These classes are available at local colleges like Cal State East Bay.

How can I land an administrative assistant job in Oakland?

People who live and work in Oakland appreciate others with a commitment to the future of their community. On your resume, show your local interest and ambition by listing local education, jobs, volunteerism and business connections. If you have these, spotlight them in your cover letter. For references, list people from the Oakland area whenever possible.

Interviewing for administrative assistant jobs in Oakland is like interviewing anywhere else for the same role. You need to dress professionally, even if you notice others in the workplace appear casually dressed. Do the same for video calls. Many companies first conduct phone screenings, so ensure that you are in a quiet place for this call and have complete focus.

To build your business network, the City of Oakland recommends several key networking opportunities. You can also check out speed networking events in the city and groups like NetworkNite.

What are common jobs in the area?

According to the Bureau of Labor Statistics, there are over 330,000 administrative and executive secretarial career positions in the Bay Area, including Oakland, San Francisco and Hayward, so you have plenty of opportunities at your doorstep.

Entry-level jobs for administrative work in Oakland include switchboard and telephone operators, accounting clerks, bank tellers, customer service representatives, hotel desk clerks, department coordinators, dispatchers, administrative assistants, receptionists and data entry clerks. Mid-level positions in administrative assisting include executive assistants, administrative supervisors, department specialists, medical secretaries, office managers, legal secretaries and personal assistants.

If you want to advance to the next level in your Oakland-based career, you can obtain college credit or a degree or work in administrative assistance to advance your skills. Senior positions in this field include vice president of administration, vice president of operations and chief operating officer.

Top employers in Oakland include Clorox, Kaiser Permanente, BART, the city, county and state governments, UCSF Children's Hospital Oakland, Southwest Airlines, Securitas Security Services, University of California and the Department of the Treasury.

What are the biggest industries for this field in Oakland?

According to Alameda County Social Services, 40% of Oakland's jobs fall under eight key industries:

Advanced manufacturing Bioscience Construction Energy Engineering Health care Information communication technology Transportation logistics

What kind of shifts can I work in this field in Oakland?

The majority of administrative jobs center on full-time weekday schedules. Part-time positions are available on an occasional basis and particularly for small businesses. Night shifts and seasonal work are rare unless you work in a specialized field of administrative work, such as customer service.

Temporary positions provide great opportunities for administrative assistants looking for work in Oakland. You can build up your resume through temporary work or take on a temp-to-perm position at one of the leading corporations in the city.

External resources

During your search for an administrative assistant job in Oakland, it helps to stay on top of local business news. You can do this by following publications like East Bay Times, Oakland Business Review and the East Bay Section of San Francisco Business Times.

Regional unions for administrative assistants in Oakland include the local chapter of the Office and Professional Employees International Union.

Key professional groups to consider joining include one of the more than 20 local chapters of Toastmasters and an array of groups listed on Meetup.com.

If you want to advance your administrative career or improve your skills, consider taking classes or starting a degree program at one of the local colleges or universities. Key schools to consider include Mills College, Cal State East Bay and Merritt College.