Complete Guide toWriting an Administrative Assistant Cover Letter

Loudoun County School District - Ashburn, VA 3.0

Months/Days/Hours: 10 months, 198 days, 8 hours. Services as the administrative assistant to the director of school counseling and support the school counselors…

Estimated: $38,000 - $48,000 a year
Loudoun County School District - Ashburn, VA 3.0

Months/Days/Hours: 10 months/198 days, 7 hours per day. Assignments typically consist of one or more standard office operations such as phone and visitor…

Estimated: $34,000 - $43,000 a year
Loudoun County School District - Ashburn, VA 3.0

Confers and consults with students, parents, staff, judicial agents, social services, and other appropriate parties regarding student attendance matters.

$19.58 - $20.81 an hour
Loudoun County School District - Ashburn, VA 3.0

Months/Days/Hours: 12 months/254 days, 8 hours per day. Participates in arranging events, conferences, meetings, and other activities; assembles information,…

$26.07 - $27.74 an hour
Loudoun County School District - Ashburn, VA 3.0

Months/Days/Hours: 12 months, 254 days, 8 hours per day. Participates in arranging events, conferences, meetings, and other activities; assembles information,…

$29.70 - $38.34 an hour
Employment Enterprises - Ashburn, VA 4.2

Updating of logos and addresses on external documents. Scanning documents and e-filing. Should be proficient with PDF editing (Adobe).

$20 - $21 an hour
Loudoun County School District - Ashburn, VA 3.0

Assignments typically consist of one or more standard office operations such as phone and visitor reception work, file maintenance, data entry including routine…

Estimated: $36,000 - $45,000 a year
Loudoun County School District - Potomac Falls, VA 3.0

Confers and consults with students, parents, staff, judicial agents, social services, and other appropriate parties regarding student attendance matters.

$19.58 - $20.81 an hour
Tidewater Wealth Solutions - Charlotte, NC 

Candidate will do online marketing research. Inbound and outbound calls. Little to no experience. Part-Time. An opportunity to learn from and work closely…

$1,250 - $1,300 a month
Schantz Organ Company - Texas 

Component parts of the pipe organ are constructed in various departments and are then assembled in our three-story assembly room.

$31.25 an hour
Loudoun County School District - Sterling, VA 3.0

Months/Days/Hours: 10 months/198 days, 7 hours per day. Assignments typically consist of one or more standard office operations such as phone and visitor…

$18.80 - $19.97 an hour
Loudoun County School District - Ashburn, VA 3.0

Months/Days/Hours: 12 months, 254 days, 8 hours per day. Participates in arranging events, conferences, meetings, and other activities; assembles information,…

$24.43 - $31.44 an hour
Fairfax County Public Schools - Fairfax County, VA 4.0

Knowledge of procedures, practices, and operations of an office or administrative setting. Relieves assigned administrator of routine administrative tasks;…

Estimated: $36,000 - $48,000 a year
Poolman of WI, Inc - Remote 

Assist with administration of company-wide human resources policies, procedures, and practices in accordance with corporate objectives and federal and state…

$24 - $25 an hour
Loudoun County School District - Potomac Falls, VA 3.0

Months/Days/Hours: 10 months/198 days, 7 hours per day. Assignments typically consist of one or more standard office operations such as phone and visitor…

$18.34 - $19.48 an hour
Loudoun County School District - Ashburn, VA 3.0

Months/Days/Hours: 10 months/198 days, 7 hours per day. Assignments typically consist of one or more standard office operations such as phone and visitor…

Estimated: $33,000 - $46,000 a year
Loudoun County School District - Purcellville, VA 3.0

Months/Days/Hours: 10 months/198 days, 7 hours per day. Assignments typically consist of one or more standard office operations such as phone and visitor…

$18.34 - $19.48 an hour
Loudoun County School District - Leesburg, VA 3.0

Months/Days/Hours: 10 months/198 days/ 3.5 hours per day. Assignments typically consist of one or more standard office operations such as phone and visitor…

$18.80 - $19.97 an hour
Sterling Transmission - Sterling, VA 

This is a part-time position that will require you to be in the office at least three days a week with a flexible schedule. Job Types: Full-time, Part-time.

$20 - $22 an hour

Complete Guide toWriting an Administrative Assistant Cover Letter

According to the Bureau of Labor Statistics, administrative assistants earn a median income of $38,880 per year. Learn more with our complete guide to writing an administrative assistant job cover letter.

What is a cover letter?

An administrative assistant cover letter is a formal introduction and a summary of your relevant experience, qualities and abilities that relate to the administrative assistant job you are applying for. Your cover letter should be specific to each new position you apply for because every company will have slightly different preferences regarding qualifications.

Most typical administrative assistant cover letters will include certain basic components. Structure the letter as you would business correspondence by beginning with your name and contact information, the date, the company's name and address and a greeting. For this last item, be as specific as possible. If you know the name of the hiring manager, use it, and address that person by their correct title. This will be followed by a few short paragraphs that explain why you would be suitable for the administrative assistant position and how you would be an asset to the company. Close with your signature and your name typed out. Administrative assistant cover letters may vary slightly. You can spend time researching examples and craft one for your particular purpose. Grammar and formatting are particularly important for administrative assistant cover letters, as you will be writing many of the letters that the company sends.

A printed cover letter is not to be confused with an email introduction. It is definitely more formal than an email. An email may be appropriate if you are sending your application to the hiring manager's email inbox, but it could include a proper cover letter as an attachment.

Researching a cover letter

Researching administrative assistant cover letters before you begin writing yours can help you get a feel for the tone, style and structure you should use. It is helpful to find a template you admire and adapt your effort to that framework.

Be sure to read the job description thoroughly. This is the most vital aspect of your research. The whole purpose of this exercise is to suit the requirements for the job you want.

Writing your cover letter

An excellent administrative assistant cover letter will be written in the proper format that is detailed above.

Your cover letter should briefly tell the story of who you are as a professional and how your qualifications make you the perfect fit for the role. This is done by matching your experience to the requirements detailed in the posting, providing examples of past achievements that relate to what the company desires, explaining why you want to work for this company and making a convincing argument that you are the person best suited to do so.

Choose a straightforward tone that is conversational but businesslike. It's important to stand out from the other candidates. You can do this by avoiding clichés. Phrases like "hard-working," "excellent communication skills" and "responsible" are overused and vague.

If you want to write an administrative assistant cover letter that sets you apart, be specific, succinct and informative. Here are some examples of such phrasing:

"I'm proficient with multiple business programs, including Microsoft Office Suite, Acrobat Pro, QuickBooks, PeopleSoft and others." "You'll find me experienced with AP, AR, payroll, HR, purchasing, inventory, shipping and receiving and acting as a client liaison." "I've managed the corporate calendar and travel arrangements for C-Suite executives." "I'm competent to compose, edit and proofread documents."

Proofread

When you are finished ## Writing your cover letter, it is critical that you proofread it multiple times to ensure that you catch and correct any mistakes. Ask yourself if you have included unnecessary information. As an administrative assistant, you will be sending written correspondences that must be free of grammar and spelling errors. If you submit a cover letter that contains misspellings or bad grammar, the hiring manager will not consider you a qualified candidate. While word processing software can catch some problems, it's no substitute for personal attention.

Printing and saving

Be sure to save your cover letter in more than one format, and check that the structure has remained intact. Print it out on good quality paper that will impress the hiring team when you go in for an interview. Cornell University recommends using off-white, 32-pound card stock for your resume and cover letter.

Common mistakes and tips on avoiding

Irrelevant experience only distracts the hiring manager and makes it harder for them to skim your cover letter. Make it easy for them to see you as a good fit by only including your relevant administrative experience.

Nothing is worse than a disorganized ramble. Review your work to ensure that it is coherent and to the point. Three or four paragraphs are sufficient. They should be grouped by their contents and easy to read.

Grammatical errors and typos undermine your entire effort. Check for them again, and fix anything necessary.

Make sure you have been specific and businesslike. Simply saying that you are competent without providing clear evidence that you are is insufficient. Stating that you have run an office before will not impress anyone. What sort of office, or better yet, offices? What types of businesses? What were the complexities and professional challenges involved? The content of your letter should make a clear case that you are an ideal candidate.

Remember, however, to also be personal enough. Addressing the hiring manager by name in the greeting and demonstrating that you know what the company actually does will go a long way. Any good hiring manager will be able to tell the difference between a cookie-cutter cover letter and one that has been written specifically for the occasion.