Complete Guide toWriting an Administrative Assistant Cover Letter

City of Poway, CA - City of Poway, CA 

Benefits for positions considered less than full-time are pro-rated based upon hours and may differ from those indicated.Vacation - Annual paid vacation as…

$60,000 - $72,000 a year

City of Palo Alto - Palo Alto, CA 4.0

Participation in a Governmental 457 Deferred Compensation Plan Fully paid employee and dependent Dental Plan Fully paid employee and dependent Vision Plan Fully…

$64,000 - $96,000 a year

City of Surprise, AZ - Surprise, AZ 3.0

Other benefits include employer paid medical, dental, and vision insurance, as well as, a state retirement system.

$18 - $27 an hour

State of Connecticut - Office of the Secretary of the State - Hartford, CT 4.0

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling six (6) months of experience.

$44,000 - $57,000 a year

Action Property Management - Los Angeles, CA 3.8

Monitor insurance certificate expirations for Association's contractors listed on profile. Action Property Management, the leader in community management, is…

$25 - $27 an hour

PepsiCo - Houston, TX 3.8

4+ years of administrative experience required. Manage the day to day receipt of cash, coin and check from sales representatives, conventional and full service…

Estimated: $33,000 - $49,000 a year

City of Cupertino, CA - Cupertino, CA 

May be required to attend Commission/Committee or community events meetings outside of regular work hours. Management reserves the right to add, modify, change,…

$76,000 - $92,000 a year

PepsiCo - Burnsville, MN 3.8

Prior experience providing administrative support. Provide additional administrative support for location and/or market as assigned. High School Diploma or GED.

Estimated: $26,000 - $36,000 a year

Walworth County - Elkhorn, WI 2.6

Act as an agent of the State of Wisconsin for the issuance of Dog License tags and supplies to the municipal treasurers. Use hands to finger, handle, or feel;

$20 - $28 an hour

luxury goods - Plano, TX 

Proven experience as an administrative assistant or bookkeeper. Duties include bookkeeping, expense reports, occasional research reporting, making travel or…

$16 - $24 an hour

New York City DEPARTMENT OF INVESTIGATION - New York, NY 4.2

It serves the people of New York City by acting as an independent and nonpartisan watchdog for New York City government, City agencies, and City employees,…

$37,000 - $43,000 a year

The City of Columbia, South Carolina - Columbia, SC 3.6

Valid South Carolina Class “D” Driver’s License. This position performs routine to moderately clerical work in support of efficient and effective department…

$25,000 - $31,000 a year

King County Housing Authority - Tukwila, WA 4.0

Complete the online application profile in its entirety. King County Housing Authority (KCHA), an independent municipal organization, is a high performing…

$22 - $26 an hour

Sandra L Fuller,DDS,PA - Greensboro, NC 

Sandra Fuller,DDS and Charles Langdon,DDS invite a professional scheduler and business coordinator to join the team. Knowledge with Eaglesoft a plus.

Eastern Carver County Schools - Chaska, MN 3.9

If you are changing positions or the number of hours you work, your benefits may change. If recommended for employment, applicant will provide proof of legal…

$22 an hour

Southeastern Regional Vocational Technical High School - South Easton, MA 4.0

Five (5) or more years of experience as an administrative or executive assistant preferred; Southeastern Regional Vocational Technical High School has an…

Complete Guide toWriting an Administrative Assistant Cover Letter

According to the Bureau of Labor Statistics, administrative assistants earn a median income of $38,880 per year. Learn more with our complete guide to writing an administrative assistant job cover letter.

What is a cover letter?

An administrative assistant cover letter is a formal introduction and a summary of your relevant experience, qualities and abilities that relate to the administrative assistant job you are applying for. Your cover letter should be specific to each new position you apply for because every company will have slightly different preferences regarding qualifications.

Most typical administrative assistant cover letters will include certain basic components. Structure the letter as you would business correspondence by beginning with your name and contact information, the date, the company's name and address and a greeting. For this last item, be as specific as possible. If you know the name of the hiring manager, use it, and address that person by their correct title. This will be followed by a few short paragraphs that explain why you would be suitable for the administrative assistant position and how you would be an asset to the company. Close with your signature and your name typed out. Administrative assistant cover letters may vary slightly. You can spend time researching examples and craft one for your particular purpose. Grammar and formatting are particularly important for administrative assistant cover letters, as you will be writing many of the letters that the company sends.

A printed cover letter is not to be confused with an email introduction. It is definitely more formal than an email. An email may be appropriate if you are sending your application to the hiring manager's email inbox, but it could include a proper cover letter as an attachment.

Researching a cover letter

Researching administrative assistant cover letters before you begin writing yours can help you get a feel for the tone, style and structure you should use. It is helpful to find a template you admire and adapt your effort to that framework.

Be sure to read the job description thoroughly. This is the most vital aspect of your research. The whole purpose of this exercise is to suit the requirements for the job you want.

Writing your cover letter

An excellent administrative assistant cover letter will be written in the proper format that is detailed above.

Your cover letter should briefly tell the story of who you are as a professional and how your qualifications make you the perfect fit for the role. This is done by matching your experience to the requirements detailed in the posting, providing examples of past achievements that relate to what the company desires, explaining why you want to work for this company and making a convincing argument that you are the person best suited to do so.

Choose a straightforward tone that is conversational but businesslike. It's important to stand out from the other candidates. You can do this by avoiding clichés. Phrases like "hard-working," "excellent communication skills" and "responsible" are overused and vague.

If you want to write an administrative assistant cover letter that sets you apart, be specific, succinct and informative. Here are some examples of such phrasing:

"I'm proficient with multiple business programs, including Microsoft Office Suite, Acrobat Pro, QuickBooks, PeopleSoft and others." "You'll find me experienced with AP, AR, payroll, HR, purchasing, inventory, shipping and receiving and acting as a client liaison." "I've managed the corporate calendar and travel arrangements for C-Suite executives." "I'm competent to compose, edit and proofread documents."

Proofread

When you are finished ## Writing your cover letter, it is critical that you proofread it multiple times to ensure that you catch and correct any mistakes. Ask yourself if you have included unnecessary information. As an administrative assistant, you will be sending written correspondences that must be free of grammar and spelling errors. If you submit a cover letter that contains misspellings or bad grammar, the hiring manager will not consider you a qualified candidate. While word processing software can catch some problems, it's no substitute for personal attention.

Printing and saving

Be sure to save your cover letter in more than one format, and check that the structure has remained intact. Print it out on good quality paper that will impress the hiring team when you go in for an interview. Cornell University recommends using off-white, 32-pound card stock for your resume and cover letter.

Common mistakes and tips on avoiding

Irrelevant experience only distracts the hiring manager and makes it harder for them to skim your cover letter. Make it easy for them to see you as a good fit by only including your relevant administrative experience.

Nothing is worse than a disorganized ramble. Review your work to ensure that it is coherent and to the point. Three or four paragraphs are sufficient. They should be grouped by their contents and easy to read.

Grammatical errors and typos undermine your entire effort. Check for them again, and fix anything necessary.

Make sure you have been specific and businesslike. Simply saying that you are competent without providing clear evidence that you are is insufficient. Stating that you have run an office before will not impress anyone. What sort of office, or better yet, offices? What types of businesses? What were the complexities and professional challenges involved? The content of your letter should make a clear case that you are an ideal candidate.

Remember, however, to also be personal enough. Addressing the hiring manager by name in the greeting and demonstrating that you know what the company actually does will go a long way. Any good hiring manager will be able to tell the difference between a cookie-cutter cover letter and one that has been written specifically for the occasion.