Complete Guide toAdministrative Assistant Job Negotiations

City of Poway, CA - City of Poway, CA 

Benefits for positions considered less than full-time are pro-rated based upon hours and may differ from those indicated.Vacation - Annual paid vacation as…

$60,000 - $72,000 a year

City of Palo Alto - Palo Alto, CA 4.0

Participation in a Governmental 457 Deferred Compensation Plan Fully paid employee and dependent Dental Plan Fully paid employee and dependent Vision Plan Fully…

$64,000 - $96,000 a year

City of Surprise, AZ - Surprise, AZ 3.0

Other benefits include employer paid medical, dental, and vision insurance, as well as, a state retirement system.

$18 - $27 an hour

State of Connecticut - Office of the Secretary of the State - Hartford, CT 4.0

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling six (6) months of experience.

$44,000 - $57,000 a year

Action Property Management - Los Angeles, CA 3.8

Monitor insurance certificate expirations for Association's contractors listed on profile. Action Property Management, the leader in community management, is…

$25 - $27 an hour

PepsiCo - Houston, TX 3.8

4+ years of administrative experience required. Manage the day to day receipt of cash, coin and check from sales representatives, conventional and full service…

Estimated: $33,000 - $49,000 a year

City of Cupertino, CA - Cupertino, CA 

May be required to attend Commission/Committee or community events meetings outside of regular work hours. Management reserves the right to add, modify, change,…

$76,000 - $92,000 a year

PepsiCo - Burnsville, MN 3.8

Prior experience providing administrative support. Provide additional administrative support for location and/or market as assigned. High School Diploma or GED.

Estimated: $26,000 - $36,000 a year

Walworth County - Elkhorn, WI 2.6

Act as an agent of the State of Wisconsin for the issuance of Dog License tags and supplies to the municipal treasurers. Use hands to finger, handle, or feel;

$20 - $28 an hour

luxury goods - Plano, TX 

Proven experience as an administrative assistant or bookkeeper. Duties include bookkeeping, expense reports, occasional research reporting, making travel or…

$16 - $24 an hour

New York City DEPARTMENT OF INVESTIGATION - New York, NY 4.2

It serves the people of New York City by acting as an independent and nonpartisan watchdog for New York City government, City agencies, and City employees,…

$37,000 - $43,000 a year

The City of Columbia, South Carolina - Columbia, SC 3.6

Valid South Carolina Class “D” Driver’s License. This position performs routine to moderately clerical work in support of efficient and effective department…

$25,000 - $31,000 a year

King County Housing Authority - Tukwila, WA 4.0

Complete the online application profile in its entirety. King County Housing Authority (KCHA), an independent municipal organization, is a high performing…

$22 - $26 an hour

Sandra L Fuller,DDS,PA - Greensboro, NC 

Sandra Fuller,DDS and Charles Langdon,DDS invite a professional scheduler and business coordinator to join the team. Knowledge with Eaglesoft a plus.

Eastern Carver County Schools - Chaska, MN 3.9

If you are changing positions or the number of hours you work, your benefits may change. If recommended for employment, applicant will provide proof of legal…

$22 an hour

Southeastern Regional Vocational Technical High School - South Easton, MA 4.0

Five (5) or more years of experience as an administrative or executive assistant preferred; Southeastern Regional Vocational Technical High School has an…

Complete Guide toAdministrative Assistant Job Negotiations

If you are learning how to negotiate your new administrative job offer, we are happy to show you our guide to job negotiations for administrative assistants!

What is a negotiation?

A negotiation is a strategic discussion that resolves an issue in a way that satisfies all parties involved.

From the perspective of an administrative assistant, negotiation includes a series of meetings where the employer and you try to agree on the potential job terms. In translation, you discuss everything from the cash compensation to things like flexibility and promotions. The ultimate goal is to arrive at terms that will make you willing to accept or keep the administrative assistant position.

Timing is arguably one of the most important aspects of successful negotiations. After all, there are certain instances where a prospective or current employer will be much more willing to negotiate. These include new offers, promotions, relocations, severance, and retirement situations.

When discussing a new offer, there is a solid opportunity to lead some discussions on the applicable job terms. That is, of course, if you are not pursuing an entry-level administrative assistant role where your leverage tends to be quite limited. Some factors that you could discuss include things like the start date, company's vacation policy, undisclosed benefits or lack thereof, commissions, and, obviously, the salary. You should start by proposing what terms you find favorable and seeing how the employer takes them. Once they make a counteroffer, you need to gauge your odds of leading a prosperous negotiation based on the discrepancy between your original request and their response.

Another perfect opportunity to start negotiating includes promotions. After all, getting promoted is proof that you have been doing a great job as an administrative assistant. So, since administrative assistants can advance all the way up to a senior level, you should keep in mind that there will be quite a few promotion-based chances to talk about better salary, added responsibilities, and benefits.

If your employer happens to ask you to relocate somewhere, you will probably hold more leverage than you did in any of the previous two situations. This is because good administrative assistants are hard to come by and the company's need for you in another market could give you a lot of power. A good way to start the conversation is to talk about incentive pay such as relocation fees, the new start date, and covered expenses.

If your employer terminates your administrative position, you might be entitled to severance pay. Although each case is different and varies based on the paperwork that you might have signed, you should research and discuss your options with an attorney. Some areas that could be open to interpretation include the actual severance pay, end date, and post-termination royalties, when applicable.

Lastly, there will eventually come a time when you decide to step away from your administrative role and retire. Surprisingly, this is also the time when most people fail to negotiate as they do not realize that there are important things to address. Retiring means that you have to figure out your post-end-date insurance, potential perpetual benefits, the actual end date, and so on.

Tips on negotiation

Regardless of which situation you might be in, you have to be very purposeful and strategic when you try to bargain with an experienced employer. The first step is to analyze your administrative role and recognize everything that you bring to the table. Then, you get to use these talents as leverage points when talking about a better salary, benefits, or anything else. One crucial piece of advice is to keep the conversation light and avoid trying to pressure the employer into anything. After all, they are the ones with the authority and excessive insisting could force them to part ways.

Common mistakes during negotiation

In cases of entry-level offers, candidates tend to make a very obvious mistake of asking for too much. Regardless of how much technical knowledge you possess for the assistant position, lack of experience momentarily impairs all of your leverage. So, you should approach every new offer with the utmost respect until you gain enough experience to start asking for your own conditions.

During a promotion, you have to be careful and remember to follow-up on every promise of a salary increase. You will be given a lot of new responsibilities and your administrative duties will likely be doubled. The compensation that you receive should also grow exponentially. So, getting the salary that is rightfully yours should be your main priority. The same applies to every relocation that the company wants you to make.

Furthermore, moving somewhere gives you the right to ask for more benefits and lump sums that serve as incentives for you to go to a new market. Lastly, talking through severance pay and retirement compensation should almost always be done in the presence of a lawyer. There are many technicalities that may not have been covered in your administrative sphere and, thus, could seem foreign to you.