Complete Guide toWriting an Administrative Assistant Resume

City of Poway, CA - City of Poway, CA 

Benefits for positions considered less than full-time are pro-rated based upon hours and may differ from those indicated.Vacation - Annual paid vacation as…

$60,000 - $72,000 a year

City of Palo Alto - Palo Alto, CA 4.0

Participation in a Governmental 457 Deferred Compensation Plan Fully paid employee and dependent Dental Plan Fully paid employee and dependent Vision Plan Fully…

$64,000 - $96,000 a year

City of Surprise, AZ - Surprise, AZ 3.0

Other benefits include employer paid medical, dental, and vision insurance, as well as, a state retirement system.

$18 - $27 an hour

State of Connecticut - Office of the Secretary of the State - Hartford, CT 4.0

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling six (6) months of experience.

$44,000 - $57,000 a year

Action Property Management - Los Angeles, CA 3.8

Monitor insurance certificate expirations for Association's contractors listed on profile. Action Property Management, the leader in community management, is…

$25 - $27 an hour

PepsiCo - Houston, TX 3.8

4+ years of administrative experience required. Manage the day to day receipt of cash, coin and check from sales representatives, conventional and full service…

Estimated: $33,000 - $49,000 a year

City of Cupertino, CA - Cupertino, CA 

May be required to attend Commission/Committee or community events meetings outside of regular work hours. Management reserves the right to add, modify, change,…

$76,000 - $92,000 a year

PepsiCo - Burnsville, MN 3.8

Prior experience providing administrative support. Provide additional administrative support for location and/or market as assigned. High School Diploma or GED.

Estimated: $26,000 - $36,000 a year

Walworth County - Elkhorn, WI 2.6

Act as an agent of the State of Wisconsin for the issuance of Dog License tags and supplies to the municipal treasurers. Use hands to finger, handle, or feel;

$20 - $28 an hour

luxury goods - Plano, TX 

Proven experience as an administrative assistant or bookkeeper. Duties include bookkeeping, expense reports, occasional research reporting, making travel or…

$16 - $24 an hour

New York City DEPARTMENT OF INVESTIGATION - New York, NY 4.2

It serves the people of New York City by acting as an independent and nonpartisan watchdog for New York City government, City agencies, and City employees,…

$37,000 - $43,000 a year

The City of Columbia, South Carolina - Columbia, SC 3.6

Valid South Carolina Class “D” Driver’s License. This position performs routine to moderately clerical work in support of efficient and effective department…

$25,000 - $31,000 a year

King County Housing Authority - Tukwila, WA 4.0

Complete the online application profile in its entirety. King County Housing Authority (KCHA), an independent municipal organization, is a high performing…

$22 - $26 an hour

Sandra L Fuller,DDS,PA - Greensboro, NC 

Sandra Fuller,DDS and Charles Langdon,DDS invite a professional scheduler and business coordinator to join the team. Knowledge with Eaglesoft a plus.

Eastern Carver County Schools - Chaska, MN 3.9

If you are changing positions or the number of hours you work, your benefits may change. If recommended for employment, applicant will provide proof of legal…

$22 an hour

Southeastern Regional Vocational Technical High School - South Easton, MA 4.0

Five (5) or more years of experience as an administrative or executive assistant preferred; Southeastern Regional Vocational Technical High School has an…

Complete Guide toWriting an Administrative Assistant Resume

If you're applying for a job as an administrative assistant, use this guide to writing an administrative assistant job resume to stand out among your competitors and land your ideal job.

What is a resume?

A resume is your ticket through the front door of any company looking for an administrative assistant. Grabbing their attention will depend greatly on how you compose it and present the information. The details of your work history and administrative skills have to be concise, reader-friendly and tailored to the position you are applying for. Academic accomplishments are optional if they support your credibility.

For an administrative assistant role, a curriculum vitae is unnecessary; a CV is usually required if you are applying for a position that requires validation of honorary accomplishments, published literature and research. Aim to write a strong resume instead to land a job as an administrative assistant.

Researching a resume

You should conduct thorough research to get an idea of what employers are looking for in a resume for administrative assistants. The resume style needed may differ depending on the company you are applying for.

Positions of an administrative assistant may vary, and the job description may include specific tasks that are required by the industry. Common variations of this position include Human Resource Administrative Assistant, Legal Secretary, Sales Administrative Assistant and Finance Secretary.

Regardless of the market you opt to work in, there are certain administrative assistant tasks that are common among all positions. An administrative assistant is expected to have knowledge and experience with clerical duties, customer service and administrative support.

Make sure you have a clear understanding of what will be expected of you. Some employers require experience with certain software programs or equipment. Apply for the positions that you are confident you will excel in.

There are many example resume templates available online. You want the employer to know that you have job-related experience, so you must select a template that relates the best to the field you are applying in.

Writing your resume

The header should include your name and contact information. Your telephone number and email address are pertinent details required. Many people opt to just include their city and state without the street address details. This is a great safety measure if you are choosing to post your resume online. You could always disclose the details when you are called in for an interview.

Title your resume with the position you desire to obtain. Provide a brief professional introduction that emphasizes your strengths and traits that make you the best candidate.

Example Title: "Healthcare Administrative Assistant"

Example Summary: "An experienced administrative assistant who will be an asset to any establishment. Dedicated and reliable in fulfilling an employer's mission. Would also like to enhance my current skill set."

Customize your resume to list the skills that are pertinent to the position you found in the classifieds. Example: "Over 6 years experience as an administrative assistant in the healthcare field. Knowledgeable in medical terminology, procedures and software. Extremely efficient in clerical tasks. Able to operate standard office equipment. Proficient in written and oral communication."

Your resume will be more competitive if you use the right verbiage and terminology for the position you are seeking. Example: "Ability to maintain medical records, generate patient care reports, process health insurance claims and retrieve information from other medical providers."

Shine a light on all of your professional accomplishments. List any recognition you may have received for the work that you produce. Also, mention certifications and licenses that directly pertain to the position you are competing for. Example: "Microsoft Office certification, BA in Healthcare Administration, medical billing certification and customer service training."

You become more marketable by letting the employer know that you are able to work with their software system and are able to communicate in two or more languages. Example: "Expert in Microsoft products, proficient in QuickBooks, IT training and experienced with multi-line phone systems. Able to speak, translate and write in English and Spanish."

Design your resume to appear appealing to its audience. The font and color should be chosen in accordance to the type of establishment you are applying to work for. A web design company may appreciate a little creativity while a financial business may look for something a bit more low-key.

Wrapping it up

Make sure to review your resume for misspellings or grammatical errors. These errors have been known to be the reason a resume may get tossed without a thorough review of the content. Use built-in word processing tools that spell-check your documents and detect the misuse of punctuation and grammar.

Make sure you have highlighted every detail relevant to obtain the job you desire. Leave out any details that are unrelated. A resume should be composed in an easy-to-read format.

Store your resume safely in your computer, a removable USB storage drive and a cloud service option if you can. Saving it in various formats will prevent unwanted editing or loss of data. When saving the resume in a different format, make sure that it will keep the same structural format.

Select good quality paper for printing. Most interviews will require a hard copy of your resume.

Common mistakes and tips on avoiding

Mentioning work experience that is not related to the administrative assistant position is a distraction. As this guide to writing an administrative assistant job resume indicates, employers want to able to quickly comb through the reasons why you should be hired.

Gaps in employment are a cause for concern to most employers. Be proactive and explain the reason for unemployment to avoid any negative assumptions.

Make sure each section of your resume is labeled and divided properly. Create headers and subheaders as needed. An organized resume is a sneak peek at the work that a prospective administrative assistant produces. Similarly, typos and errors in grammar use may discredit you as a good assistant.

Administrative assistants are expected to be detail-oriented, so some employers take mistakes on the resume very seriously. Always go over your resume with a fine-tooth comb prior to submitting it.