Administrative Specialist

US Department of Homeland Security - Arlington, VA3.8

Full-time
Duties
Summary

Who May Be Considered:
U.S. Citizens
View common definitions of terms found in this announcement.

Responsibilities
Joining the Cybersecurity and Infrastructure Security Agency (CISA) means being part of the team focused on securing the Nation's physical and cyber infrastructure against threats to public health and safety, economy, and national security. Within CISA,

Visit www.dhs.gov/cisa to learn more about CISA and how you can be part of the team to Defend Today; Secure Tomorrow.

Typical work assignments include:
Develops and maintains internal administrative policies and procedures of the Hunt and Incident Response Team
Manages Executive Secretariat taskers for HIRT.
Organizes briefing materials, talking points and executive summaries to be reviewed by HIRT Leadership.
Provides information or refers individuals to the proper officials in other agencies as appropriate
Travel Required
Occasional travel - One to five nights travel per month required for this position.

Supervisory status
No

Promotion Potential
13

Job family (Series)
0301 Miscellaneous Administration And Program

Requirements

Requirements
Conditions of Employment
You must be a U.S. citizen to apply for this position
You must successfully pass a background investigation
You must be able to obtain and hold a TS/SCI security clearance
Selective Service registration required.
You must submit to a drug test and receive a negative test result prior to appointment to this position. After appointment, you may be subject to periodic random drug testing.
Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.
Relocation expenses are not authorized. Other recruitment incentives may be authorized.
New employees must serve a one year probationary period.
Qualifications
To qualify at the GS-12 level, applicants must have at least one year of specialized experience at the GS-11 grade level or equivalent with explicit knowledge of internal administrative policies and procedures. Please note that if you do not have specific knowledge and experience involved with work related to the below you will be rated ineligible, and you may be charged with falsifying your application.Work and experience included:
1) Developing and maintaining internal administrative policies and procedures factual in nature which may require some modification;
2) Assisting management with the preparation of special reports; and
3) conducting research and analysis and refining existing information used by management in making program decisions.

To qualify at the GS-13 level, applicants must have at least one year of specialized experience at the GS-12 grade level or equivalent with explicit knowledge of internal administrative policies and procedures. Please note that if you do not have specific knowledge and experience involved with work related to the below you will be rated ineligible, and you may be charged with falsifying your application. Work knowledge and experience included:
1) Developing and maintaining internal administrative policies and procedure which at times may be conflicting;
2) preparing special reports; and
3) conducting research and analysis of interrelated, but opaquely defined information used by management in making program decisions.

ESSENTIAL PERSONNEL: This position may be designated as essential personnel. Essential personnel must be able to serve during continuity of operation events without regard to declarations of liberal leave or government closures due to weather, protests, and acts of terrorism or lack of funding. Failure to report for or remain in this position may result in disciplinary or adverse action in accordance with applicable laws, rules, and regulations (5 U.S.C. § 7501-7533 and 5 CFR Part 752, as applicable).

National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide
valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Qualifications Must Be Met
The qualification requirements listed above must be met by the closing date of this announcement.
Education
This job does not have an education qualification requirement.

Additional information
Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.

More than one selection may be made from this announcement.

Appointments are subject to the availability of funds.
DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select Benefits. Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more.

This position has been designated exempt from bargaining unit representation under the national security provision of 5 USC Section 7112(B)(6).

All employees are required to participate in Direct Deposit/ Electronic Funds Transfer for salary payments.

If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment , and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.

E-Verify
DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify , including your rights and responsibilities.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

Applicants are strongly encouraged to apply online if at all possible. Applying online, through your USAJOBS account, will expedite the application process and allow you to check your application status as well as verify the documentation submitted with your application. If you utilize the Alternate Application method, your USAJOBS account will not display this application and you will not receive status updates.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

Applicants will be evaluated on their resume and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education and training will be rated using an Assessment Questionnaire that is based on the following competencies or knowledge, skills, and abilities needed to perform this job:

Knowledge of administrative or program principles.
Oral Communication
Writing

Category Rating Procedures: If you meet the minimum qualifications, you will be placed in one of the following categories:
Best-Qualified: Applicants possessing experience that substantially exceeds the minimum qualifications of the position and demonstrate high proficiency in all of the critical competencies, including all Selective Placement Factors (SPF) and appropriate Quality Ranking Factors (QRF) as determined by the job analysis.
Well-Qualified: Applicants possessing experience that exceeds the minimum qualifications of the position and demonstrates acceptable proficiency in all of the critical competencies, including all SPFs and appropriate QRFs as determined by the job analysis.
Qualified: Applicants possessing experience that meets the minimum qualifications of the position and demonstrate basic proficiency in most of the critical competencies, including all SPFs and appropriate QRFs as determined by the job analysis.
Veterans: Qualified veterans who have a compensable service-connected disability of at least 10% are listed in the best-qualified category, except when the position being filled is scientific or professional at the GS-09 grade level, or higher. This position is not considered scientific/professional. Other 10-point preference eligibles and veterans with 5-point preference who meet the eligibility and qualification requirements are placed above non-preference eligibles within the category in which they qualify. View information on www.fedshirevets.g ov .

If you are determined qualified, you may be referred to the hiring manager for consideration and may be called for an interview. Preview the Assessment Questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/10364921

Interagency/Career Transition Assistance Program (I/CTAP) Eligibles: If you have never worked for the federal government, you are not I/CTAP eligible. View information about I/CTAP eligibility on OPM's Career Transition Resources website. To be considered well qualified under I/CTAP, you must be rated at a minimum score of 85 for this position. In addition, you must submit the supporting documents listed under the required documents section of this announcement.

Interview Requirement: Interviews may be required for this position. Failure to complete the interview may result in removal from further consideration. The interview process may consist of in-person or phone panel interview.

Background checks and security clearance
Security clearance
Sensitive Compartmented Information

Drug test required
Yes

Required Documents

Required Documents
1. Your resume
2. Your responses to the job questionnaire
3. Your college transcripts, if applicable
4. If your application is rated as well-qualified (score 85 or above) and you are claiming special priority selection rights under the Interagency/Career Transition Assistance Program (I/CTAP)? Submit:

a copy of your agency notice,
a copy of your most recent performance rating, and
a copy of your most recent SF-50, Notification of Personnel Action, noting your current position, grade level, and duty location.
Benefits

Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.