Operations Support Specialist

U.S. Federal Government - Philadelphia, PA4.3

Full-time
Duties
Summary
As an employee on a Temporary Appointment, you'll not acquire competitive status and you'll not be covered by the agency's Interchange Agreement with the Office of Personnel Management, which allows for noncompetitive transfer from CNCS to agencies in the competitive service of the federal government. More information about interchange agreements can be found HERE .

This position is located in the Field Financial Management Center, Department of the Chief Financial Officer, in Philadelphia, PA.

Responsibilities
Generates regular and ad hoc financial activity reports as requested. Provides historical financial information to the Budget Specialists that will assist with the continuous budget review process for both the VISTA and Senior Corps programs.
Reviews and analyzes reports to evaluate the status of obligations and vouchers.Shares insights and trends regarding financial activity with the appropriate Budget Specialists.
Ensures that adequate financial controls are implemented, utilizing Momentum, throughout the creation, posting, and processing of financial transactions. Maintains an auditable history of all financial transactions ensuring correct accounting lines, financial amounts are referenced for all obligations, and associated payments are reconciled against the corresponding obligating document to ascertain accurate payment.
Ensures all financial related actions are processed correctly and in a timely manner. Restoration of funds requests are made as needed and processed upon notification of their availability.
Receives, sorts, and processes documents related to obligations, vouchers, and credit card payments in adherence with all previously communicated standards for timeliness and accuracy.
Ensures proper records management of all supporting financial documents in accordance with the agency's record retention, internal control, and PII standards. Physically reviews, categorizes, and files all documents in a timely manner. On an annual basis, archives designated documents and assists with locating and pulling documents for audits and internal control reviews.
Performs VISTA and Senior Corps grant related scans and analyses, ensuring they are completed on time with an adequate level of supporting documentation. Shares results and insights gleaned from these types of analyses with FFMC supervisors and staff. Provides support as needed to the various grant related initiatives handled by the FFMC.
Facilitates monthly state office supply purchases in adherence to government procurement standards and policies. Obtains purchase requests from each state, places the order and works with state offices and vendors as needed to resolve order shipping or receiving issues, compiles receiving reports and similar documentation to complete an accurate reconciliation, ensures obligation of funds, and processes payment requests to ensure payment is made on time.
Other duties as assigned.
Travel Required
Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
2

Job family (Series)
0301 Miscellaneous Administration And Program

Requirements

Requirements
Conditions of Employment
You must be a United States Citizen
Merit Promotion applicants must submit a SF-50 to verify Status and grade
Must be telework ready
Satisfactory completion of a background investigation
Qualifications
Applicants must have one year of specialized experience comparable in scope and responsibility to at least the upper range of the NY-01 pay band, which would be at or equivalent to, the GS-06 level in the Federal Service. Specialized experience is that which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience includes data analysis, records management, financial controls, and administrative support.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills can provide valuable training and experience that translates directly to paid employment. You will receive credit for qualifying experience, including volunteer experience.

Such experience must be clearly documented in the applicant's resume.
Education
If you are qualifying based on education alone, you must have one full year of graduate level education or superior academic achievement as defined by being in the upper third of your graduating class; or possessing a 3.0 GPA or higher over four years of education; or possessing a 3.5 GPA or higher during final 2 years of education. Such education must be from an accredited institution and demonstrate the knowledge, skills, and abilities necessary to perform the work. You must submit an unofficial copy of your college transcript. You must submit evidence that any education completed in a foreign institution is equivalent to U.S. educational standards.

You may also qualify based on a combination of education and experience, if applicable.

Additional information
If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

Veteran's Preference: If you are claiming 5-point or 10-point veteran's preference, you must submit documentation described below in "Required Documents."

Special Employment Consideration: Persons with disabilities, disabled veterans who have a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the Armed Forces, VISTA volunteers, some Peace Corps employees and returning Peace Corps volunteers are examples of individuals who are potentially eligible for noncompetitive appointment. If you are eligible and would like to be considered for one of these noncompetitive appointments, applicable documentation that supports your eligibility must be submitted with your application package.

Ethics Requirement: Our Agency is committed to the highest ethical standards and, as an employee you will be covered by the criminal conflict of interest statutes (18 U.S.C. 201-209) and the Standards of Ethical Conduct for Employees of the Executive Branch (5 C.F.R. part 2635). Additionally, you may be required to complete a Confidential Financial Disclosure Report (OGE Form 450) or Public Financial Disclosure Report (OGE Form 278e) within 30 days of your appointment date and on an annual basis thereafter.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:
Attention to Detail
Interpersonal Skills
Technical Competence
Technology Application

Important Note: Your resume must support your answers to the job specific questions. High self-assessment on the Occupational Questionnaire that is not supported by the information in your resume or supporting documents can/will result in elimination from further consideration. If you do not answer all of the job specific questions you will not be considered. Incomplete applications (resume and required supporting documents) will be considered ineligible.

Qualified applicants will be placed in one of the following three categories:

1 - Qualified Category - Meets the minimum qualification requirements as described in the Qualifications section of this announcement.
2 - Well Qualified Category - Meets the minimum qualification requirements and demonstrates proficiency based on the answers to the job specific questions.
3 - Best Qualified Category - Meets the minimum qualification requirements and demonstrates high level proficiency based on the answers to the job specific questions.

NOTE: Status candidates will be considered under the provisions of the Corporation's Human Resources system which allows for:
1) Non-competitive referral of lateral candidates; and
2) The separation of status and non-status applicants for referral purposes.

Status candidates will be referred on one selection list only, i.e., either merit promotion or non-competitive. Nonstatus candidates who are eligible for Noncompetitive referral, e.g. Peace Corps, VRA, etc., will be referred under Noncompetitive procedures only. For Noncompetitive categories, See "Special Employment Consideration" below under "Other Information."

Background checks and security clearance
Security clearance
Other

Drug test required
No

Required Documents

Required Documents
Resume showing relevant experience (cover letter optional);

Unofficial transcript (if qualifying based on education):
Veterans' Preference Documentation (DD-214, VA Letter, and SF-15 if claiming 10-point preference; DD-214 if claiming 5-point preference), if applicable;
For Merit Promotion Eligibility: SF-50, Notification of Personnel Action (must indicate tenure and position occupied), if applicable;
Documentation supporting eligibility for Non-Competitive appointment, e.g., Schedule A (severely disabled), eligible veterans (VRA or 30-percent or more disabled), VISTA, Peace Corps, etc., if applicable
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.