University Planner

California State University - Long Beach, CA4.3

Full-timeEstimated: $76,000 - $100,000 a year
Chancellor's Office Statement
Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of University Planner. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

Commensurate with qualifications and experience.

Position Information
The California State University, Office of the Chancellor, is seeking a University Planner to be responsible for overseeing their assigned campuses and interfacing with campus staff on all project planning activities including review of project programs, budgets and schedules, for the purpose of developing the CSU Five-Year Plan. The position reviews, updates and implements Board of Trustees' policy in developing the campus physical master plan and communicates with campus staff on all physical planning activities from project conception to construction implementation and maintenance for all programs. Technical responsibilities supporting CPDC and the Facilities Planning Unit are included in this revised position.

Under the general direction of the Chief of Facilities Planning the University Planner will:
  • Review facility condition reports generated for both academic and self-support funded campus facilities to determine critical deferred maintenance; assist campuses in the identification and prioritization of deferred maintenance, ADA and capital renewal projects.
  • Develop process improvements to streamline the capital planning, budgeting, design and construction document submittal process for the capital outlay program, specifically as relates to adaptations to changes in the capital financing and reporting requirements and construction delivery methods.
  • Review long-range development plans proposed by the campus, including changes in academic and enrollment plans and participates on campus planning committees to assist with major master plan revisions; reviews all major/minor master plan changes requested by the campus and determines if appropriate environmental impact report procedures have been followed. Prepares agenda material for Board of Trustees approval as required. Monitor and prepare appropriate reports of minor master plan changes. Assist the Chief of Facilities Planning in developing the systemwide priority list for the Five-Year Plan.
  • Review and recommend for approval projects proposed for the Five-Year Plan by campuses, establishes budgets and schedules for capital outlay projects, and reviews and recommends changes to the campus five-year Capital Improvement Programs. Conduct project meetings with campus and CPDC staff to review project financial status, construction progress, and reports on expenditure of contingency funds. Review Quarterly Reports on project status and maintains current data in the Capital Projects Database and Active Projects Report for project tracking and reporting on scope, schedule and budget. Review campus performance and cashflow status on delegated projects.
  • Review and edit Capital Outlay Budget Change Proposals for project justification, scope of project, and building costs to insure that the programs are consistent with established trustees' policies and priorities and the requirements of other control and review agencies. Review and evaluate campus proposed public private partnerships to determine conformance with CPDC review procedures. Assist campuses with coordination of grants and other initiatives to improve conservation and sustainability in capital projects. Maintain a regular schedule of campus visits and facility inspections to understand campus needs in support of mutually developed solutions for capital program and master plan development. Review academic program changes with Academic and Student Affairs. Provide support to the campus to justify projects during review by the Legislative Analyst's Office and the Department of Finance.
  • Review and recommend for funding approval campus requests for minor capital outlay, deferred maintenance, infrastructure improvements, and Cap and Trade projects. Assist campuses in the use of grants and other initiatives to improve conservation and sustainability and reduce water consumption and greenhouse gas production in capital projects.
  • With minimal supervision, review and provide comment on schematic, preliminary, and working drawings of major capital outlay projects for conformance with approved scope and budget. Conduct project review meetings with campus and CPDC staff. Prepare and/or reviews draft agenda items and finalizes schematic information to be presented to the trustees. Develop project material required for approval by the Department of Finance. Develops justifications in support of requests for project augmentations or scope changes.
  • Review and recommend for approval space changes proposed by campuses for the Space and Facilities Database to ensure that changes in use of space are consistent with space utilization guidelines and in compliance with the intent of the Academic Master Plan and campus physical Master Plan. Perform analyses of campus capacities, space utilization, course section reports and other prepared documents as required for capital program prioritization.
  • Coordinate capital outlay planning with the CO divisions of Academic Affairs and Financing and Treasury. Assist campuses to identify and report private activity uses in tax exempt bond funded facilities and assists in the completion of due diligence for systemwide bond financing under CSU finance authority.
  • Participate in systemwide advisory committees, training workshops and conferences on the planning, design, construction, and maintenance of CSU capital projects. Analyzes capital programs and procedures, performs detailed studies, prepares reports and makes recommendations to the Chief of Facilities Planning and the Assistant Vice Chancellor.

This position requires:
  • A Bachelor's degree in architecture, engineering, urban planning, construction management, business administration, accounting or related field or equivalent combination of education and experience. Advanced degree preferred in a related field.
  • Four years planning experience demonstrating the application of the methods, practices and procedures of facilities and space planning, capital project design and construction, fiscal management, budgetary preparation, scheduling and control techniques.
  • Ability to relate facility condition reports to long- and short-term needs, particularly as related to utility infrastructure, deferred maintenance and support requirements.
  • Ability to analyze and evaluate capital outlay requests for academic renewal and enhancements, utilities infrastructure and physical plant capacity, including review of construction cost estimates and schedules.
  • Excellent communication skills, verbal and written.
  • Excellent skills in developing and maintaining effective and collegial working relationships.
  • Experience supervising technical and administrative staff.
  • Current computer knowledge and skills with the Microsoft Office Suite.
  • Excellent time-management skills.
  • Ability to manage multiple priorities and meet established deadlines.
Application Period
Resumes will be accepted until job posting is removed.

How To Apply
To apply for this position, click on the link at the top of the screen.

Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

Mandated Reporter Per CANRA
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest
The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.