Office Coordinator

California State University - Fullerton, CA4.3

Full-time | Temporary | Contract
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Campus:
Fullerton
Job ID: 493564

Job Title:
Office Coordinator (Administrative Support Coordinator I)

Appointment Type:
Temporary

Time Base:
Full-Time

Date Posted:July 18, 2019 Closing Date:
August 1, 2019

Benefits Link:
CSUEU (Unit 2, 5, 7, 9)

Link to Apply Online:
http://hr.fullerton.edu/careers

Campus Employment Homepage:
http://hr.fullerton.edu/careers

Description:
Job Title Office Coordinator (Administrative Support Coordinator I)
Classification Administrative Support Coordinator I
AutoReqId 493564
Department Contracts and Procurement
Sub-Division AVP Business and Administrative Services
Salary Range $2,846 - $5,148 per month (Anticipated hiring range: $2,846 - $3,384 per month)
Appointment Type Temporary
Time Base Full-Time
Work Schedule Monday – Friday, 8:00 AM – 5:00 PM; this is a temporary position to end on or before June 30, 2020 with a possibility of renewal on an annual basis if program needs exist.
About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:
The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We are seeking an Office Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under the general supervision of the Associate Director of Contracts and Procurement, the Office Coordinator provides clerical and administrative support to the Senior Director of Contracts and Procurement (C&P), Associate Director of Contracts and Procurement, C&P staff, Asset Management Office (AMO) Staff, and Facilities Use Office. Independently researches, makes administrative recommendations and implements efficiency practices and procedures for office management as it relates to the operations. Coordinates the submission of travel documents and related materials utilizing the campus travel software (Concur). Establishes and maintains working relationships with internal and external customers to ensure customer inquiries are responded to in a timely and effective manner. Coordinates the campus catering program, serving as the liaison between campus personnel, event coordinators, caterers, Risk Management, and insurance companies with respect to catering program documentation and policy interpretation/clarification. Acts as department timekeeper, running department attendance reports, inputting and verifying data in Absence Management on a weekly and monthly basis. Coordinates daily operations and special projects with student assistants, as needed. Other duties as assigned.

Essential Qualifications
High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications
A bachelor’s degree from an accredited four-year college or university. Experience in office management. Knowledge of college or university operational structure. Experience in higher education or purchasing/contracting office.

  • Special Working Conditions
Not applicable

Additional Information
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).