Executive Assistant

Edwards Lifesciences - Irvine, CA (30+ days ago)4.1

  • 013961
The Executive Assistant will provide administrative support for the VP, THV R&D and THV Sr. Director, Strategy within a fast paced and dynamic environment. The ideal candidate will be experienced and highly skilled in working with leaders and professionals, as well as managing confidential matters and exercising a high level of discretion and judgment. This role requires a proactive self-starter who possesses exceptional multi-tasking and communication skills, both oral and written. A high level of professionalism, organization and flexibility are essential. Must possess excellent organization skills and exercise strong attention to detail.

Specific responsibilities will include, but are not limited to:
Effectively and proactively manages the executive’s calendars and appointments- proactively resolves scheduling conflicts, and manages digital contracts/office documents.
Coordinates domestic & international travel, hotel accommodations, meeting logistics, and expense reporting.
Answer/screen calls.
Pre-plan and execute on- or off-site meetings.
Proactively coordinate all department meetings, plan special events and manage special project logistics.
Prepare and edit presentation slides using PowerPoint.
Can create/edit both internal and external business correspondence on behalf of executives.
Facilitate interview schedules for department positions.
Interact professionally with all levels of Edwards’ employees, customers and vendors.
Work with the Legal Department and management to obtain approval for contracts.
Provide administrative support to department to include: Office supply orders, catering requests and other vendor requests as needed.
Prepare, maintain, generate and process essential documents and records (e.g., expense reports, check requests, and CPAs); make travel arrangements for staff and key visitors.

A minimum of six years administrative assistant experience is required, preferably in a role supporting an executive or senior level leader.
High school diploma required; prefer an associate's degree (or equivalent); or an equivalent combination of education, training, and experience.
Strong English verbal and written communication skills are essential.
Excellent organization and multi-tasking skills.
Exceptional interpersonal skills and problem solving capabilities.
Proven meeting planning skills.
Ability to work effectively across a matrix organization.
Ability to work independently and prioritize with minimal daily instruction.
Ability to think strategically in order to improve current administrative processes.
Proficient in Microsoft Word, Excel, PowerPoint, and (advanced) Outlook.

About Edwards

Edwards Lifesciences is the global leader in patient-focused medical innovations for structural heart disease, as well as critical care and surgical monitoring. Driven by a passion to help patients, the company collaborates with the world's leading clinicians and researchers to address unmet healthcare needs, working to improve patient outcomes and enhance lives. Headquartered in Irvine, California, Edwards Lifesciences has extensive operations in North America, Europe, Japan, Latin America and Asia and currently employs over 10,000 individuals worldwide.

For us, helping patients is not a slogan - it's our life's work. From developing devices that replace or repair a diseased heart valve to creating new technologies that monitor vital signs in the critical care setting, we focus on helping patients regain and improve the quality of their life. Edwards is an Equal Opportunity/Affirmative Action employer including Minorities, Females, Protected Veterans, and Individuals with Disabilities.

Job Function Administration
Primary Location USA-USA-California - Irvine