Hyattsville, MD 20785
Up to 60% travel to all locations in Washington, D.C., and Maryland.
Full-time Monday- Friday 9:00 am - 6:00 pm with evenings and weekend work as needed.
Under the direction of the CEO, the Accounting Clerk/Bookkeeper is the first point of contact for all matters related to accounting and finance to include collaborating with the Certified Public Accountant and contract officials. The incumbent is responsible for computing, classifying and recording financial transactions, and will ensure timely and accurate billing and invoicing for Best Services, LLC, Happy Faces Early Learning Academy, and other subsidiaries. It is crucial for this role to consistently exercise professionalism, discretion, and confidentiality.
Essential Duties and Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Process accounts payable for the organization and its subsidiaries.
a. Record, balance and deposit public purchases or fees, donations and employee reimbursements, including maintaining spreadsheets for such billings.
b. Manage accounts payable procedures to include verifying accurate billing, preparing payments for signature, processing bills for payment, and ensuring payments are timely delivered.
c. Maintain database of outstanding vendor invoices.
d. Collaborate with management to ensure all receipts and record keeping needs are met and recommend actions to resolve discrepancies.
2. Process accounts receivables for the organization and its subsidiaries.
a. Manage accounts receivable procedures, reconcile and post payments into the database, ensure accurate error reporting billing (including tuition, temporary staff, etc.).
b. Monitor and follow-up with customer and client account for non-payment and delayed payments.
c. Complete accounts receivable adjustment, address re-bill and/or refund opportunities.
d. Review of Parent and Agency AR Aging reports to manage cash inflow and minimize account delinquencies.
e. Ensure invoices are accurate for various services.
f. Prepare and enter bank deposits, and process payout slips.
g. Audit government payment report for accuracy.
3. Perform accounting administrative and clerical duties.
a. Maintain accounting database and filing system.
b. Assist with internal and external audits.
c. Meet with CEO and Chief Information Officer to verify financial accounts are accurate and current.
d. Reconcile petty cash at all locations.
e. Prepare accounting/financial reports as needed.
f. Interface with government officials regarding contractual accounts.
g. Reconcile the organization’s and its subsidiaries bank accounts.
Associates Degree in Accounting, Finance, or related field.
Bachelor’s Degree in Accounting, Finance, or related field is preferred.
Minimum of three (3) to five (5) years’ experience as an accounting professional supporting executive level management. A combination of education and relevant work experience may be considered.
Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Experience with QuickBooks, Procare, Receipt Bank, Bill.com and other accounting software is strongly preferred.
Accounting – Demonstrated knowledge of acceptable accounting principles and practices; displays a high level of maturity, discretion, and confidentiality; exhibits strong attention to detail and accuracy; works with integrity and principles; conserves organizational resources.
Analytical – Synthesizes complex or diverse information; proven data management skills; uses intuition and experience to complement data; designs workflow and procedures.
Communications – Effectively expresses ideas and thoughts verbally and in written form; ability to build and maintain relationships; exhibits good listening and comprehension; keeps others adequately informed.
Customer Service – Manages difficult or emotional situations; responds promptly to needs; establishes and maintains effective relations; exhibits tact and consideration.
Job Knowledge – Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
Judgment – Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions; possess high level of integrity.
- Planning/Organizing – Prioritizes and plans work activities; uses time efficiently to meet deadlines; manage multiple tasks; sets goals and objectives; responds effectively to changing priorities.
- Problem Solving- Identifies and resolves problems in a timely manner; gather and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
The employee will be working in a normal office environment.
While performing the duties of this job, the employee will frequently sit, stand, walk and reach. The incumbent may need to lift files or packages periodically. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
This job description is intended to describe the general nature and work performed by employees but is not a complete list of activities, duties or responsibilities required of personnel. Furthermore, other duties, responsibilities, and activities may change or be assigned at the discretion of the employer. At which time, a revised job description will be dispensed to include any added and/or augmented essential functions.
No direct reports.