Program Office Coordinator

Bellevue School District - Bellevue, WA3.7

The position of Program Office Coordinator is done for the purpose of supporting schools and departments with the implementation of strategies and tactics that support the District’s Strategic Plan, with a focus on supporting identified priorities and initiatives.

The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)

  • Sets deadlines, assigns responsibilities, and monitors and summarizes progress of projects and quality of implementation.
  • Leads and directs the work of others as related to assigned projects and implementation plans.
  • Develops and utilizes standards for program implementation, including documentation, processes and communication for the program management office.
  • Develops and monitors project plans.
  • Builds and maintains collaborative working relationships with school leadership teams and District staff.
  • Provides support through project management and coaching for understanding and accepting organizational change.
  • Models change in culture through continuous improvement cycles.
  • Prepares reports regarding status of implementation within departments and at school sites.
  • Coordinates with department managers to integrate projects and facilitate cross-team/department utilization of resources.
  • Performs other job-related duties as assigned.
  • Reports directly to and is supervised by the Director of Program Office
EDUCATION & EXPERIENCE (positions in this class typically require):

  • Three years of experience working with program management
  • Three years of experience with organizational development or process improvement
  • Bachelor’s degree in business, education, organizational development or a related field
  • Experience in implementation science
Allowable Substitutions:
  • Additional years of directly related experience may substitute for the education requirements
LICENSING REQUIREMENTS (positions in this class typically require):

  • Valid Washington State Driver’s license
KNOWLEDGE ( position requirements at entry):
  • Demonstrates project management skills including group organization, communication, material preparation, task management, and cost benefit/financial analysis
  • Understands Total Quality Management and its applications to improving student achievement
  • Possesses effective written and verbal communication strategies
  • Demonstrates analytical, problem-solving and technical thinking
  • Utilizes personal time management techniques for working with multiple projects
  • Possesses creative problem-solving skills
  • Understands key aspects of implementation science/implementation research
SKILLS (position requirements at entry):
  • Skill in mid to large-scale business/organizational transformation efforts
  • Skill in identifying barriers to implementation of processes that impact students
  • Ability to establish and maintain effective working relationships
  • Ability to work independently or as a team member
  • Ability to exercise independent judgment
  • Skill in working effectively under pressure
  • Demonstrates effective listening skills to meet customer needs
  • Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations
  • Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements
  • Ability to meet and maintain punctuality and attendance expectations
Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.

CTSA salary classification “10” ($ 91,200- $ 96,000 annual salary), 40 hours per week, for a 260-day annual assignment. Benefits include retirement, medical, dental, vacation, holidays, and other benefits according to Board policy.

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Bellevue School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Title IX Coordinator: Jeff Lowell, 425-456-4010 or; Section 504/ADA Coordinator: Heather Edlund, 425-456-4156 or; Civil Rights/Nondiscrimination Compliance Coordinator Alexa Allman 425-456-4040 or Address for all three: 12111 NE 1st St., Bellevue, WA 98005.