We are a growing construction company, located in Bronx, seeking an Construction Administrative Assistant.
Creating proposals, change orders, purchase orders, requests for information, submittals and take offs on your own from information received from clients or project manager.
Creating Excel spreadsheets. This is important. You will be creating each spreadsheet based on needs, so you must be more than proficient in creation from scratch including using formulas.
Setting up work orders, entering daily labor for men for payroll, billing and job cost purposes.
Invoicing at completion of jobs, both normal invoicing and AIA Payment Applications.
Must keep busy calendar in outlook for principals which includes walk throughs, bid deadlines, DOB and DOT deadlines among other things.
Knowledge of DOB and DOT on line systems (BIS, DOB Now, and E-Filings).
Creation of scaffold and shed logs books for our job sites and other compliance packages.
Arrange with subcontractors and managers to attend walk throughs, follow up to completion.
Arrange for training of laborers to comply with ever changing DOB regulations.
Obtaining pricing and order materials based on job specifications.
Clear communication is of utmost importance.
Subcontractor compliance, making sure insurance certificates are current.
Ordering COI and WC certificates for new projects.
Keeping Dropbox updated for the principals.
Must have excellent communication skills, grammar and spelling.
Must be excellent at multi tasking and completion of projects quickly and timely.
3-5 years minimum of prior construction experience
Strong computer skills including experience with Microsoft Office Suite, specifically Excel, with the ability to learn new systems quickly
Highly organized and detail oriented with strong problem-solving skills
Diligence and attention to detail
Acute sense of urgency with the ability to meet deadlines
Ability to build positive and sustainable relationships with peers, subordinates and vendors
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
- 8 Hour Shift
- Day shift
- Monday to Friday
Typical start time:
Typical end time: