Administrative Assistant, Instagram

Facebook - Menlo Park, CA4.2

Full-time
Instagram is a global community of more than 1 billion, which means jobs here offer countless ways to make an impact in a fast growing organization. Instagram was built to connect people to the people and interests they love. Our app has played a critical part in forming meaningful communities where people can connect with each other and share what matters most to them.
Instagram is seeking an experienced Administrative Assistant to support 2-3 Directors.
The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Facebook ecosystem.
This position is full-time.
RESPONSIBILITIES
Coordinate internal and external meetings for multiple executives
Manage hectic and complex calendars
Prepare expense reports and purchase requisitions
Coordinate both domestic and international travel arrangements
Organize space planning and large offsite events
General office duties as needed
Build cross-functional relationships between departments
MINIMUM QUALIFICATIONS
4+ years of experience providing administrative support to 1 or more executives
4+ years of experience coordinating travel logistics on behalf of 1 or more executives
4+ years of calendar management and expense report management experience for 1 or more executives
Experience prioritizing multiple projects
Experience with Microsoft Office
PREFERRED QUALIFICATIONS
BA/BS