The Library Assistant provides essential support to the Library and Knowledge Services team, working with them to ensure that everyone in the firm is equipped with the knowledge and resources required to complete their work to the highest possible standard. This position is responsible for providing library materials to the firms US offices in a timely manner through the documentation, processing and distribution of print and electronic resources. Position will be located in our New Haven office.
ESSENTIAL DUTIES AND RESPONSIBILITES:
Process, sort and route all incoming library mail, including creating and maintaining inventory control and distribution records in the integrated library system.
Maintain the print library collection, which includes shelving, circulating, shifting, weeding and relocating library materials as well as gathering materials for the contract filers.
Catalog books and prepare newly received materials for shelving or distribution.
Process and code invoices for review, approval and filing.
Coordinate with vendors to order missing material and complete book returns,
Support onboarding of new attorneys and staff and coordinate completion of departure checklists.
Administration of online services, including the creation, reset or deletion of passwords and user accounts.
Provide support with training events for attorneys and staff.
Assist attorneys and staff by answering questions, retrieving and distributing materials, and making photocopies.
Retrieve requested materials from online databases or interlibrary loan when needed.
Assist with creation, maintenance and dissemination of alerts.
Assist with knowledge exploitation initiatives.
Work with other team members in the US and overseas offices.
Occasional travel to other east coast offices and upkeep of those libraries may be required.
Contribute to and complete administrative and other projects as assigned.
Skills and experience required
EDUCATIONAL AND SKILLS REQUIREMENTS:
Bachelor's degree preferred, equivalent experience may be considered in lieu of degree.
Prior office experience required.
Minimum one year of related experience, preferably in a law library.
Basic familiarity with integrated library systems, copy cataloging and call number classification.
Consistent accuracy and attention to detail while maintaining a high level of productivity.
Basic accounting skills and proficiency with Microsoft Excel.
Proficiency in the use of standard PC applications, including Microsoft Office.
Strong IT skills, technical curiosity and ability to quickly learn new technologies.
Strong service orientation with commitment to outstanding customer service.
Skilled at using own initiative to find solutions to questions or problems and committed to seeing new projects through to completion.
Solid interpersonal, written and oral communication skills.
Able to communicate with people at all levels of seniority and understand the needs and sensitivities required to work within a global organization.
Ability to work independently as well as within a team.
Ability to operate copy machines and other standard office equipment.
Light lifting of books and other library materials is required.
Withersworldwide has been acting for successful individuals, families and institutions for over 100 years. We advise clients on their business and personal legal needs both at home and abroad. In this fast moving and increasingly regulated world the need for integrated and timely advice has never been more urgent.
We are recognized as the only dedicated international law firm for successful people, their families, their businesses and their philanthropic work. With offices in Europe, Asia, the United States, Australia and the Caribbean we provide coverage that other law firms focused on the individual cannot. We continually look for opportunities to ensure we are based in the same locations as our clients and their wealth. We have represented 42% of the Top-100 ‘Sunday Times Rich List’, as well as a significant number of the top 100 people listed in the US (Forbes) and a significant number in the Asian (Hurun) Rich List.
Equal Opportunities Employment Statement
It is the policy of Withers Worldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.