As a leading provider of human capital solutions, we help our clients and their people navigate the complexity of health, wealth and HR. We combine data-driven, consumer-centered technology with personalized care and service to deliver a superior customer experience. Our dedicated colleagues across 28 global centers help 23 million people and their 11 million family members simplify work and life, both now and in the future. At Alight, we are reimagining how people and organizations thrive.
We are looking for an Administrative Assistant to join the team in The Woodlands, TX office. The Administrative Assistant provides support to leaders, managers and colleagues as needed. This role requires an assertive person with strong attention to detail and the ability to collaborate in a very fast-paced environment. We are seeking a highly motivated professional who can communicate complex and confidential information with skill, poise, and integrity on behalf and in collaboration with those he/she supports. The ability to manage projects and initiatives from beginning to end is essential
As an Administrative Assistant, a typical day to include the following:
Calendar Management: Manage one or more calendar of appointments; manage recurring meetings: maintain an agenda, create presentations, handle meeting logistics and staff preparation.
Technology: work in collaboration with the team and other administrative assistants to leverage both current and emerging tools and technology that can assist in delivering on the project and initiatives assigned .
Travel Arrangements: Arranging at times complex and detailed domestic and international travel plans, itineraries, and agendas; compiling documents for travel-related meetings and processing expense management for travel.
Communications: Research, prioritize, and follow-up on incoming issues, and concerns including those of a sensitive or confidential nature. Prepare internal documents.
Project Management: Assist with miscellaneous projects and tasks in preparation for meetings and conferences. Provide final presentation materials for distribution and presentation
Relationship Building: Build effective relationships across the organization; and leverage partnerships to troubleshoot challenges as needed.
Represents the Organization: Welcoming visitors; arrange special events/off site meetings and other corporate functions.
1-5+ years of Administrative Assistant experience with increasing responsibility, complexity, and initiative, ideally with basic financial and business operations acumen
Experience supporting clients in a fast-paced start-up/growing organization
Intellectually curious about understanding the business, assisting on strategic projects
Leveraging strong interpersonal skills and the ability to build relationships with key stakeholders, including staff, assistants and other colleagues.
Strong prioritization, organizational, and follow-up skills; able to manage changing priorities and deliverables, coordinate work flow, managing a wide variety of ever-changing tasks, under short deadlines, impeccable multitasking abilities.
Handle high-stress situations with calm competence; comfortable working in a fast-paced environment and able to exhibit sound judgment and decisiveness
Excellent writing and proofreading skills including grammar, punctuation, spelling, and editing along with leading knowledge of MS Office products (Outlook, Word, Excel, PowerPoint), and internal systems
High school diploma or equivalent
By applying for a position with Alight, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Alight’s employment policies. Background checks may include some or all of the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, and criminal check, search against global sanctions and government watch lists, fingerprint verification, credit check, and/or drug test. You will be notified during the hiring process which checks are required by the position.
At Alight, we believe that diversity should be visible, valued, and sustained throughout the organization. Alight provides equal treatment and employment opportunities to all employees and applicants for employment without regard to any protected status or other protected characteristic.
Alight does not discriminate against anyone based on sex, race, color, religion, creed, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, marital or domestic partner status, citizenship, military or veteran status, sexual orientation, gender, gender identity or expression, genetic information, or any other legally protected characteristics or conduct covered by federal, state or local law. In addition, we take affirmative action to employ and advance in employment qualified minorities, women, disabled persons, disabled veterans and other covered veterans.
Alight provides reasonable accommodations to the known limitations of otherwise qualified employees and applicants for employment with disabilities, sincerely held religious beliefs, practices and observances, unless doing so would result in an undue hardship. Applicants for employment may request a reasonable accommodation/modification by contacting his/her recruiter.
We offer you a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities of this job to other entities; including but not limited to subsidiaries, partners, or purchasers of Alight business units.
Alight Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, pregnancy, childbirth or related medical condition, veteran, marital, parental, citizenship, or domestic partner status, or any other status protected by applicable national, federal, state or local law. Alight Solutions is committed to a diverse workforce and is an affirmative action employer.