Full Job Description
United States Postal Service
External Publication for Job Posting 10540150
If this job requires qualification on an examination, the number of applicants who will be invited to take or retake the
examination may be limited.
Branch
Philadelphia District
Job Posting Period
02/26/2021 - 03/05/2021
This job has an exam requirement. Examining capacity has been reached for this posting. Applicants with an eligible exam
score will be considered. Applicants without an exam score cannot be considered. If you apply without an exam score, you
may be invited to take the exam later if job opportunities remain unfilled. Exam invitations are sent by email; watch your
email and spam filters. Veterans are encouraged to apply and will receive preference in examining in accordance with
Veteran Preference laws and regulations.
Job Title
SECRETARY
Facility Location
PHILADELPHIA
3000 CHESTNUT ST
PHILADELPHIA, PA 19104-9998
APPLICANTS MAY ALSO BE REQUIRED TO WORK AT THE FOLLOWING LOCATION:
DISTRICT SUPPORT
3190 S 70TH ST RM 503
PHILADELPHIA, PA 19153
CONTACT INFORMATION: Michele Mack | michele.l.mack@usps.gov
Position Information
Title: SECRETARY
FLSA Designation: Non-Exempt
Occupation Code: 0318-0004
Non-Scheduled Days: SAT/SUN
Hours: 07:00 A.M. - 03:30 P.M.
SALARY RANGE: $46,682 - $62,679 annual salary paid bi-weekly
FINANCE NUMBER: 416539
BENEFIT INFORMATION: This is a career position which offers excellent benefits. Newly hired employees are covered by
the Federal Employees Retirement System (FERS). Upon hire, employees are eligible to contribute into the Thrift Savings
Plan (TSP) which is similar to 401(k) plans. We also offer the option to enroll into the Federal Employees Health Benefits
(FEHB) program as well as the Federal Employees Group Life Insurance (FEGLI). Dental, Vision and Long-Term Care
Insurance Programs as well as Flexible Spending Accounts to cover eligible out-of-pocket health care and dependent care
(day care) expenses are also available. We offer ten paid federal holidays as well as accrued vacation and sick leave.
Persons Eligible to Apply
All U.S. Citizens, lawful permanent resident aliens, citizens of American Samoa or other territory owing permanent allegiance
to the United States. Applicants entitled to veterans’ preference and/or covered by the Veterans Employment Opportunity
Act may apply for any posted position. Applicants must apply online at www.usps.com/careers to be considered for this
employment opportunity. You must have a valid email address to apply as communication regarding employment
opportunities, examinations (when applicable), and background checks will be sent by email. Please add the following email
domain addresses to your contact list to allow all correspondence to be received - @usps.gov; @jobtryout.net;
@psionline.com; @geninfo.com; @uspis.gov. EXAM: If an exam is required and you are invited to take the test, instructions
regarding the exam process will be sent to you via email. Please ensure you can receive email messages from our test
vendor and follow instructions carefully so you can be considered for this employment opportunity. SCREENINGS: You may
receive multiple requests for background checks in regards to this employment opportunity. Respond to all requests quickly
as we anticipate filling our vacancies quickly and nonresponses may result in disqualification for this opportunity.
Background Check
The Inspection Service criminal background check is conducted using United States information resources only (e.g., FBI
fingerprint check, state and county checks). A criminal background check involves a 5-year inquiry for any location where
the individual has resided, worked or gone to school within the United States or its territories. As a result of this limitation,
the criminal background checks of individuals who have not resided in the United States or its territories for the preceding
5-years may not be considered complete. The Inspection Service may be able to process inquiries for U.S. Citizens only,
but only if their time spent out of the country was spent as: a trailing spouse or dependent of someone working for the U.S.
government (military or civilian), a missionary, a student attending school in a foreign country, a Peace Corps participant, or
as an employee of a U.S.-based employer/company. If the Inspection Service is unable to perform a complete background
check because of residency outside the United States, such individuals will be ineligible for Postal employment.
Functional Purpose
Provides secretarial support for a manager and staff. Processes information in accordance with established practices and
procedures. Performs a variety of miscellaneous office clerical and typing duties.
DUTIES AND RESPONSIBILITIES
1. Produces reports, letters and other documentation using appropriate software and word processing equipment; monitors
peripheral equipment.
2. Accesses, retrieves and/or updates files and other data maintained on personal computers.
3. Sends and receives electronic messages, files and other documentation via the local area network.
4. Produces charts, tables, and other documentation using various graphics software.
5. Composes routine memorandums and letters relating to business of the office, such as transmittals and
acknowledgments.
6. Reviews materials prepared for manager's signature for accuracy, completeness, and format.
7. Acts as receptionist and performs routine clerical duties such as tracking correspondence, answering telephones and
forwarding messages, making necessary travel arrangements and submitting related forms, operating standard office
equipment, requisitioning supplies, and coordinating printing, maintenance, and other service requests.
8. Screens, logs, and routes office mail in accordance with established procedures.
9. Performs other administrative duties and maintains a variety of reports, such as time and attendance records,
correspondence control, training plans, etc. and establishes and maintains office files.
SUPERVISION
Manager of unit to which assigned
Qualified applicants must successfully pass a pre-employment drug screening to meet the U.S. Postal Service's requirement
to be drug free. Applicants must also be a U.S. citizen or have permanent resident alien status.
IMPORTANT INFORMATION:
Applications must be submitted by 11:59 p.m., Central Time, of the posting's closing date. Applicants claiming veterans'
preference must attach a copy of member copy 4 (only) of Certificate of Release or Discharge from Active Duty (DD Form
214) or other proof of eligibility if claiming 10-point veterans' preference. The United States Postal Service (USPS) is an
equal opportunity employer. The USPS provides reasonable accommodation for any part of the application, interview, and/or
selection process, please make your request to the examiner, selecting official or local manager of Human Resources. This
request can also be made by someone on your behalf. Explain the nature of your limitations and the accommodation
needed. The decision on granting reasonable accommodation will be on a case-by-case basis.
SPECIAL NOTE: Current career Postal Service employees are ineligible to apply to this posting.