Purchasing and Risk Administrator

City of Santa Clarita - Santa Clarita, CA (30+ days ago)4.1

Full-time

Under the direction of the Clerk and Contract Services Manager, this position oversees and plans the operations and services of the purchasing and risk management functions for the City. The ideal candidate will have experience in purchasing or risk management or a combination of both.

Duties and Responsibilities:
• Supervises assigned purchasing and risk management employees; establishes goals and professional development opportunities for employees; trains, develops, and mentors employees; evaluates performance and resolves employee performance issues
• Develops, plans, organizes, and evaluates the activities and operations of complex professional purchasing and risk management procedures and systems
• Prepares and conducts bids, RFPs, and quotes; awards solicitations; monitors purchasing activities for compliance with City policies; approves and signs all purchases and contract agreements
• Oversees the maintenance of vendor and commodity files and specifications on sources of supply, costs, delivery, vendor ratings, and vendor quality
• Serves as a liaison with federal, state, regional, county, city, and special district agencies and develops recommendations for policies, laws, ordinances, resolutions, and programs related to purchasing activities
• Develops and coordinates risk management policies and procedures
• Manages insurance programs of all City structures and vehicles; coordinates and administers a wide variety of contracts for insurance, administration, and consulting services
• Investigates and processes City claims against third parties, individuals, and other agencies and evaluates and recommends payment or rejection of such claims
• Administers, receives, investigates, and makes recommendations regarding personal injury and property damage claims against the City
• Prepares a variety of studies and reports relating to current and long-range risk management program needs; reviews City property and operations for hazards and identifies areas of risk
• Manages the City's occupational health and safety program; leads the Citywide safety committee; conducts a variety of safety-related studies and audits
• Responds to risk-related questions and concerns from the general public; provides information, as is appropriate, and resolves public service complaints
• Provides assistance to the City Council and City staff and serves as a technical resource
• Prepares, implements, and monitors budget for assigned areas and oversees expenditures
• Attends and participates in professional and community meetings; acts as a representative for the City
• Establishes positive working relationships with staff, internal partners and community members; represents the library and City at various meetings and events

Education and Experience:

• Bachelor's degree in Business Administration, Public Administration, Materials Management, or a related field
• Three years of progressive experience in either professional purchasing or risk management
• One year of supervisory or lead experience developing and mentoring staff
• Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered
• A valid Class C California driver's license

Knowledge and Abilities:

• Strong leadership skills and the ability to assist with supervising, mentoring, and training employees, establishing employee goals and priorities, evaluating and providing constructive feedback on employee performance, and quickly and effectively addressing and resolving poor performance issues
• Strong knowledge of procurement techniques, computerized inventory control, and materials management systems
• Strong knowledge of risk management activities and the ability to plan, coordinate, oversee, and administer the City's claims management activities
• Strong knowledge of contract negotiation and administration and the ability to analyze purchase requests, evaluate bids quotes, proposals, documents, and reports
• Strong knowledge of applicable federal, state, and local laws, codes, and regulations
• Strong knowledge of new trends and innovations in the fields of purchasing and risk management and the ability to provide recommendations as needed
• Strong work ethic and the ability to behave ethically and professionally and handle sensitive and confidential information with discretion
• Strong fiscal knowledge and the ability to work within the constraints of the budget and monitor expenditures
• Strong problem-solving skills and the ability to analyze problems, be an innovative and strategic thinker, identify effective solutions, make sound decisions, and implement changes
• Strong verbal communication skills and the ability to communicate effectively with employees, elected officials, and the public
• Strong written communication skills and the ability to develop comprehensive correspondence and reports
• Strong customer service and conflict management skills and the ability to effectively resolve complex issues and handle a high volume of customer contact
• Strong interpersonal skills and the ability to maintain collaborative working relationships with community members and internal partners
• Ability to take initiative and work independently
• Ability to function as an integral part of a cohesive team
• Ability to lift, drag, and push files, paper, and documents weighing up to 25 pounds