Administrative Assistant

Greene Resources - Wilmington, NC (30+ days ago)3.1


:

Our client, an engineering firm in Wilmington, is seeking an experienced Administrative Assistant to join their team. The Administrative Assistant will be responsible for reception duties and administrative tasks, and must be proficient in Microsoft Office and familiar with operating standard office equipment. This is a full-time position, Monday through Friday, 8am-5pm, offering competitive pay and full benefits.

Responsibilities:
Answer phones, take messages, or route callers to voicemail

Retrieve, date stamp, and distribute incoming mail

Prepare outgoing mail and UPS, including envelopes and labels, and make file copies; take to post office

File project documents (date order) and read file copies

Make copies as needed for files or as requested by engineers/planners

Assemble and bind reports

Order and stock supplies in copier room and snacks in kitchens

Perform or order copier and printer maintenance

Keep addresses, faxes, titles and phone numbers current in Rolodex

Prepare correspondence and reports from dictation, edit documents based on engineer or planner markups

Retrieve documents from files as requested by engineers or planners

Fax documents as requested by engineers

Create forms (Excel, Word) as requested by engineers

Run errands-drop off and pick up plans/specs, lunch orders or reports copies as needed

Coordinate car rental, hotel and plane reservations as requested by staff for company travel

Maintain monthly staff calendar

Create and post staff birthday signs, staff announcements, and business holiday signs

Plan and coordinate staff cookouts and events

Education Requirements:
High school diploma or equivalent

Two-year degree preferred

Desired Background/Skills:
Minimum of three years of experience in a similar position

Excellent communication skills

Strong time management and organizational skills

Qualifications:
Proficiency with Microsoft Office, especially Excel

Ability to work as part of a team and receive direction

Professionalism

Ability to multi-task and prioritize

Other Information:
Administrative Assistant candidates are subject to a pre-employment background and drug screen

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