Financial Management/Budget Analyst – Level 3
Totally Joined For Achieving Collaborative Techniques (TJFACT) is a veteran owned, SDVOSB, 8(a), CVE certified and HUBZone certified performance driven professional services government contracting company that provides abroad spectrum of services and solutions to the U.S government agencies and organizations.
About the position:
TJFACT is seeking a Financial Management Analyst – Level 3 to support the Department of State INL/EX/BP in Washington, DC.
The Analyst shall receive direction from the INL/EX/BP on-site supervisor, and shall maintain open, timely, and effective communications, resulting in a relationship that proactively addresses potential problems with flexible, workable solutions.
DUTIES AND RESPONSIBILITIES:
- Work closely the Division Chief in planning and implementing the formulation and execution of the Bureau's multi-billion dollar budget, accounting, reconciliation, analysis, data review/data entry, and reporting from the financial systems in use. Incumbent's responsibility may encompass specific countries and/or regions, programs, and appropriations.
- Participates with Division Chief, the Deputy Executive Director, and the Executive Director/Controller in managing the physical resources of the Bureau. As required, performs studies and audits on control, allocation and allotment of funds throughout the year, assuring that allocations and allotments are in accordance with pertinent laws, e.g., Appropriations Laws, Foreign Assistance Act, and other financial and legislative regulations.
- Briefs the Division Chief, the Deputy Executive Director, and the Controller/Executive Director, and other senior managers on findings, and makes recommendations to improve the effectiveness and efficiency of these controls, and their impact on the management of funds.
- Work closely with Division Chiefs, supervisors, team leaders, and analysts, as directed or necessary to assist with and provide budget formulation and analysis support for all INL programs, and incorporating strategic planning elements as related to the Department’s various and relevant strategy documents, as well as metrics and performance measures in the budget formulation exercise.
- Work closely with INL/EX staff and program office representatives as necessary to support analysis and reporting of country program budgets, including the development and review of the status of multi-year appropriations and balances.
- Assists the Division Chief in providing leadership and guidance to his/her staff in the development of budget justifications as related to apportionments, allotments, reimbursements, transfers, and reprogramming of funds, including all related materials and implementation of new systems and methods to improve the quality and effectiveness of operations; ensures well-balanced use of time, materials, and financial resources to support the mission of the Office of the Executive and the Bureau.
- Participates with Division Chief in exercising oversight of the accounting and financial activities. Implements monitoring and control systems to ensure funds allocated for use by these activities are proper, adequately controlled, and expended as approved. Together with staff, develops and implements an INL financial management manual for use throughout the wide ranging INL operational areas, and provides appropriate training to all individuals who have access to INL funds.
- Throughout the year, works closely with the formulation and execution staff to monitor progress of allotments, reimbursements, transfers, obligations, de-obligations and expenditures and provides analyses and recommendations for the reclassification and reprogramming of funds to the Division Chief.
- Perform myriad administrative and analytical duties related to the execution and review of the Bureau's budget for INL programs, and analyze and interpret OMB directives, Departmental and other Federal guidelines.
- Work closely with senior program and project managers and contract and procurement specialists in INL/EX, and with program officers throughout the Bureau, in order to formulate budgets for INL programs and projects in various area/region(s) in the world.
- Work closely with financial management personnel of the Department and other agencies in the Executive Branch, provide financial guidance to Embassy personnel in program countries, and ensure compliance with Congressional and OMB requirements. Coordinate these activities with Team Leader and with other financial management analysts, when appropriate.
- In conjunction with Team Leader and other staff, participate in studies and audits on control and use of funds to ensure appropriateness of obligations incurred and resulting expenditures of funds are in accordance with pertinent laws, e.g. Foreign Assistance Act, and other specific, INL-related regulations and legislative mandates. Make recommendations to improve the effectiveness and efficiency of these controls and their impact on the management of programs, as required.
- Provide budget formulation and financial guidance to program officers and project managers, as well as to staff in program countries, as appropriate. Provide advice and assistance to other staff members, and senior managers on financial management and processing problems or issues. Develop and/or recommend the modification of methods and techniques to resolve budget formulation, accounting or auditing problems and explain such changes to all staff members, and overseas posts when appropriate, to ensure their awareness of and familiarity with such procedures.
- Meets all Bureau fiscal reporting requirements from an established database, when possible, and through innovative data collection, tracking, and reporting methodologies.
- Respond in a timely manner to requests for information regarding the formulation of budgets, reconciliation of agreements, amendments, and reprogramming of funds and track all pertinent information relating to these activities in established Department-wide financial system and Excel spreadsheet logs.
- Interact positively and work cooperatively with team members and points of contact to accomplish assigned work in a timely and efficient manner.
- Take proactive measures to improve the working environment and cultivate teamwork.
- Obtain necessary clearances on all documents prior to signature.
- Comply with all internal controls and procedures to protect organizational integrity and prevent unauthorized use or misappropriation of all classified and sensitive (but unclassified) material and equipment in assigned areas.
- Report security violations/problems to the appropriate authority.
- U.S. Citizen.
- A Bachelor's degree from an accredited institution and two to ten years’ experience at the equivalent GS-12 or higher level; or an Associate's degree from an accredited institution and a minimum of ten years’ experience at the equivalent GS-12 or higher level;
- Proficient in Microsoft Office Suite; strong multi-tasking and organizational skills.
- General knowledge of the Federal budget formulation and execution processes.
- Previous experience with supporting or working knowledge of budget formulation and execution, management of budget and organizational software (e.g. Excel; Access; Federal Accounting Systems; etc.), and general office and administrative management.
TJFACT is proud to offer industry leading compensation, high-quality, broad and diverse benefits, a very generous Paid Time Off plan, Employee Awards & Rewards, and a corporate 401k plan.
TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law.
Job Type: Full-time
- financial & budget analysis: 1 year (Preferred)
- overseeing accounting & financial activities/team members: 1 year (Preferred)
- developing & implementing financial management manual: 1 year (Preferred)
- providing programmatic financial guidance: 1 year (Preferred)
- making recommendations on improving budgetary controls: 1 year (Preferred)
- providing training to individuals who have access to funds: 1 year (Preferred)
- knowledge of Federal budget formulation/execution processes: 1 year (Preferred)
- analysis, reconciliation, data review/entry, & reporting: 1 year (Preferred)
- performing studies on control & allocations of funds: 1 year (Preferred)
Security Clearance Required:
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off