OFFICE COORDINATOR

University of California, Davis - Davis, CA (30+ days ago)4.3


Under general supervision, serve as first point of contact for the LGBT Resource Center, which serves the campus community including underrepresented, underserved, and marginalized students. Provide a welcoming environment for Lesbian, Gay, Bisexual, Transgender, Intersex, Queer, and Questioning people, students of color, and students who identify with intersections of multiple identities on campus. Provide student intake advising, evaluate students needs/concerns, and provide referrals to appropriate offices and authorities. Provide administrative support including reception, clerical, filing, budgetary and technical support. Oversee office functions and serve as a liaison with the shared services center; understand university financial and budgetary processes; oversight of receipt collection and submitting financial documentation to the shared services center; schedule meetings, make copies, organize office materials and supplies; maintain equipment inventory; coordinate student intern office schedules and oversee office utilization.

Physical Demands:

Work Environment:
-Restricted vacation schedule to academic breaks.

-Work occasional overtime and occasional varied lunch hours.

-Position is a mandatory reporter for known or suspected child abuse and requires that a statement acknowledging the requirement to report child abuse be signed.

-Work in an active workspace with many distractions.

-UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Background Check Required:

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
No

Qualifications

Minimum Qualifications:
-Experience advising students in a multicultural setting, assessing students' needs and referring them to the appropriate personnel.

-Experience working with students from diverse backgrounds, ethnicities, gender identities, religions and sexual orientations.

-Experience advising, programming, and/or serving students with sensitivity to the specific concerns and issues of Lesbian, Gay, Bisexual, Transgender, Queer, Intersex and Asexual people.

-Experience advising, programming, and serving underrepresented, marginalized and underserved student communities.

-Experience performing administrative functions, general office related tasks and procedures, accounting, record keeping and filing techniques.

-Experience using software such as Word, Excel, PowerPoint, e-mail and other computer programs to produce general correspondence, forms, reports, spreadsheets, and presentations.

-Typing, spelling, proofreading and editing skills.

Preferred Qualifications:
- Communication skills to express ideas clearly and concisely both verbally and in writing and to take and relay messages.

- Customer service skills to communicate and interact with individuals from diverse backgrounds in a cooperative/professional manner.

- Skill to prioritize workload, with frequent interruptions.

- Math skills to add, subtract, multiply and divide numbers.

- Experience handling difficult, sensitive, and/or confidential issues.

- Planning and organizational skills to determine competing workload priorities and ability to meet deadlines, goals and objectives in a busy environment.

- Skills to act in a lead capacity and oversee the work of students.

- Knowledge to understand and implement department and University policies and procedures.

- Skills to understand university financial and budgetary processes; process transactions and oversight of receipt collection and financial documentation.